Facilities Coordinator

I am currently recruiting for a highly organised and proactive Facilities Coordinator. You will oversee the smooth and efficient functioning of the organisation's physical infrastructure. You will play a vital role in coordinating facility-related services, maintenance, and ensuring a safe and conducive environment for employees, clients, and visitors.

Key Responsibilities:

• Facility Management: Coordinate day-to-day operations and ensure that facilities are well-maintained and operational.
• Maintenance: Schedule and manage regular preventive maintenance for building systems, including HVAC, plumbing, electrical, and safety equipment.
• Vendor Management: Liaise with third-party vendors and service providers for services such as cleaning, repairs, landscaping, and security.
• Health and Safety Compliance: Ensure that the facility complies with all relevant health and safety regulations and standards, conducting regular safety audits.
• Space Planning: Coordinate the layout and use of office spaces to maximise efficiency, including managing space allocations and supporting office relocations.
• Inventory Management: Monitor and manage the inventory of office supplies and ensure all equipment and tools are available and in working order.
• Budget Management: Assist with managing the facilities budget and report any discrepancies or cost overruns.
• Employee Support: Serve as a point of contact for any facilities-related inquiries from employees and resolve issues promptly.
• Emergency Response: Oversee emergency procedures and ensure staff are aware of safety protocols in case of fire, evacuation, or other emergencies.
• Project Management: Assist in the planning and execution of facilities-related projects, such as office renovations, relocations, or upgrades.

Skills and Qualifications:

• Experience: Proven experience in facilities coordination or a related role is preferred.
• Education: A high school diploma or equivalent is required; a degree in facilities management, business administration, or a related field is a plus.
• Technical Knowledge: Basic understanding of building systems.
• Communication Skills: Strong verbal and written communication skills to interact effectively with vendors, employees, and management.
• Organisational Skills: Strong multitasking, organisational, and time-management skills to handle multiple projects simultaneously.
• Problem-Solving Skills: Ability to identify issues and find practical solutions quickly and effectively.
• Attention to Detail: A keen eye for detail in maintaining facilities and ensuring safety and cleanliness standards are met.

Desirable Attributes:

• Proactive: Ability to anticipate and address needs before they arise.
• Customer Service-Oriented: A helpful attitude and a focus on providing excellent service to internal and external stakeholders.
• Flexible: Ability to adapt to changing priorities and demands in a fast-paced environment.

Potential to become a permanent position. Must be willing to travel to Heathrow Airport site one day a month (company will pay travel expenses). Hybrid role but there is a requirement to do 3 days in the office in Leeds.