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- Tasks: Support the Project Manager and manage essential paperwork and communications.
- Company: Join a dynamic team in the construction industry, making a real impact on projects.
- Benefits: Enjoy flexible working hours, a collaborative environment, and opportunities for growth.
- Why this job: Be part of a supportive team culture while developing valuable skills in administration.
- Qualifications: Strong organisational skills, attention to detail, and experience with Microsoft Office are essential.
- Other info: Ideal for high school and college students looking to gain practical experience.
The Skilled Administrator will play a crucial role in supporting the Project Manager and being an essential part of the Site Team. Responsibilities include ensuring all paperwork is completed accurately, managing attendance and handling confidential information, and scanning and uploading data onto a shared system. The administrator will also be responsible for ordering stationary supplies, welcoming visitors, and operating the front door intercom and turnstile system. Duties extend to managing incoming telephone calls, maintaining the Project Directory, controlling document transmission and workflow systems on Aconex, and creating trackers for overdue workflows. Additional tasks include printing and organising documents, construction drawings, and information packs for client and subcontractor meetings, taking minutes during meetings, and supporting Health and Safety Managers with labour numbers and safety observations. The role also involves collecting weekly supervisor inspections from subcontractors to ensure compliance with Health and Safety requirements and updating the score table.
Skills:
- Strong organisational and time management skills
- Excellent written and verbal communication skills
- Attention to detail
- Ability to manage confidential information
- Customer service skills
- Ability to work independently
- Experience in document management
- Problem-solving skills
- Multi-tasking abilities
- Team collaboration skills
Software/Tools:
- Aconex Construction Management Software
- Microsoft Office Suite (Word, Excel, Outlook)
Skilled Administrator employer: Anderselite
Contact Detail:
Anderselite Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Skilled Administrator
✨Tip Number 1
Familiarise yourself with Aconex and other construction management software. Since this role involves managing documents and workflows on Aconex, having a solid understanding of how it works will give you an edge during the interview.
✨Tip Number 2
Brush up on your organisational skills by creating mock trackers for overdue workflows. This will not only help you understand the task better but also demonstrate your proactive approach to potential employers.
✨Tip Number 3
Practice your communication skills by engaging in role-play scenarios where you manage phone calls or welcome visitors. This will prepare you for the customer service aspect of the job and show that you're ready to handle real-life situations.
✨Tip Number 4
Get comfortable with Microsoft Office Suite, especially Excel and Word. Being proficient in these tools is crucial for document management and creating reports, so consider taking an online course if you need a refresher.
We think you need these skills to ace Skilled Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Skilled Administrator. Emphasise your organisational skills, attention to detail, and any experience with document management or construction software like Aconex.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and explains how your background makes you a perfect fit. Mention specific examples of your previous work that demonstrate your ability to manage confidential information and support project teams.
Highlight Relevant Skills: In your application, clearly outline your strong organisational and time management skills, as well as your excellent written and verbal communication abilities. These are crucial for the Skilled Administrator role and should be evident in your application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Attention to detail is key for this position, and a polished application will reflect your commitment to quality.
How to prepare for a job interview at Anderselite
✨Showcase Your Organisational Skills
As a Skilled Administrator, you'll need to demonstrate your strong organisational abilities. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, highlighting how you prioritised and maintained attention to detail.
✨Communicate Clearly and Confidently
Excellent written and verbal communication skills are essential for this role. During the interview, practice articulating your thoughts clearly and concisely. Be ready to discuss how you've effectively communicated with team members or clients in previous positions.
✨Familiarise Yourself with Aconex
Since the role involves using Aconex for document management, it’s beneficial to have a basic understanding of the software. If you have experience with similar tools, be prepared to discuss that and express your willingness to learn quickly.
✨Demonstrate Your Problem-Solving Abilities
The ability to solve problems is crucial for a Skilled Administrator. Think of specific instances where you encountered challenges in your previous roles and explain how you approached and resolved them. This will show your potential employer that you can handle unexpected situations effectively.
