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- Tasks: Join the team to manage purchase requisitions and track materials efficiently.
- Company: A leading independent Oil & Gas operator based in Norwich, known for innovation.
- Benefits: Enjoy a 12-month contract with a Monday to Friday schedule and potential for growth.
- Why this job: Be part of a dynamic team, gain valuable experience, and contribute to impactful projects.
- Qualifications: Familiarity with SAP or similar software, plus strong IT and administrative skills required.
- Other info: This role offers a chance to develop your career in a supportive environment.
The predicted salary is between 30000 - 42000 £ per year.
Our client, a leading independent Oil & Gas operator, based in Norwich are currently seeking a Maintenance Administrator to join their Integrity & Fabric Maintenance team. This is a 12-month contract position, based in the Norwich office, working Monday to Friday.
Key Requirements include:
- Knowledge of the SAP system or similar procurement software.
- Good experience and working knowledge of MS Windows, Word, Excel and general IT Systems.
- Good experience in general administrative tasks.
As the Fabric Maintenance Administrator, you will be involved in raising of purchase requisitions and the tracking/expediting of materials, liaising with contractors requesting and tracking quotes, and working closely with the procurement team to achieve this. You will ensure the control of all cost generated by the Walk 2 Work (W2W) and FM team is tracked and allocated to the correct cost centre.
Key Responsibilities include:
- Raising Purchase Requisitions:
- Raising of purchase requisitions and the tracking/expediting of P7E and materials, working closely with the procurement team to achieve this.
- Liaising with contractors requesting and tracking quotes.
- Liaising with our clients Marine/Shipping department on the shipping expectations from the FM and W2W teams.
- Cost Control:
- Ensure suppliers provide service according to contracts or particular quotations (as applicable).
- Follow the complete approval process of PR’s and PO’s.
- Communicate the PO reference to suppliers once approved.
- Assist with the reviewing of invoices and clarify overspends.
- General Administrative Duties:
- Coordinate the FM Coordinators team in order to ensure the Work Packs are generated in good time prior to each visit. Also organising and ensuring the FM platform leads have the work packs prior to trip commencement.
- Assist with Maximo / planning implementation of ad hoc projects.
- Interrogation of Maximo for updates to work packs.
- Saving daily reports and tracking individual hours.
- Ensure plant and equipment registers are updated daily and contractors are updating theirs.
Additional responsibilities will include collating daily report hours and inputting the data onto progress trackers, ensuring the tracking of the plant and equipment and registers are kept up to date, and the execution of administrative aspects related to W2W and FM team.
For further details of this exciting opportunity please forward a copy of your CV today!
Maintenance Administrator employer: Todd Hayes Ltd
Contact Detail:
Todd Hayes Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Maintenance Administrator
✨Tip Number 1
Familiarise yourself with the SAP system or similar procurement software. If you haven't used it before, consider taking an online course or tutorial to get a basic understanding of how it works, as this knowledge will be crucial for the role.
✨Tip Number 2
Brush up on your Excel skills, especially in areas like data tracking and reporting. Being able to efficiently manage and analyse data will set you apart from other candidates and show that you're ready to handle the administrative tasks required.
✨Tip Number 3
Network with professionals in the Oil & Gas industry, particularly those who work in maintenance or procurement roles. Attend industry events or join relevant online forums to gain insights and potentially get referrals that could help you land the job.
✨Tip Number 4
Prepare to discuss your experience with cost control and administrative duties in detail during the interview. Think of specific examples where you've successfully managed budgets or streamlined processes, as these will demonstrate your capability for the role.
We think you need these skills to ace Maintenance Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially with SAP or similar procurement software. Emphasise your administrative skills and familiarity with MS Windows, Word, and Excel.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities of the Maintenance Administrator role. Mention your experience in raising purchase requisitions and liaising with contractors, as well as your ability to track costs effectively.
Showcase Relevant Skills: In your application, clearly outline your general administrative skills and any experience with cost control and invoice reviewing. This will demonstrate your capability to handle the responsibilities outlined in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Todd Hayes Ltd
✨Familiarise Yourself with SAP
Since knowledge of the SAP system or similar procurement software is crucial for this role, make sure to brush up on your SAP skills. If you have experience with similar systems, be prepared to discuss how that knowledge can transfer to SAP.
✨Showcase Your Administrative Skills
Highlight your experience in general administrative tasks during the interview. Be ready to provide examples of how you've successfully managed administrative duties in previous roles, especially those related to procurement and cost control.
✨Prepare for Cost Control Questions
As cost control is a key responsibility, think about your past experiences where you tracked expenses or managed budgets. Be prepared to discuss specific instances where you ensured compliance with contracts and clarified overspends.
✨Demonstrate Team Coordination Experience
This role involves coordinating with various teams, so be ready to talk about your experience working collaboratively. Share examples of how you've effectively communicated and coordinated with different departments or contractors to achieve project goals.
