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- Tasks: Join us as a Pre-Contracts Administrator, managing tenders and ensuring documentation is spot on.
- Company: Be part of an award-winning organisation in Co Down, known for its excellence.
- Benefits: Enjoy a permanent role with opportunities to develop new skills and grow your career.
- Why this job: This role offers hands-on experience in a dynamic environment with a focus on teamwork and innovation.
- Qualifications: 1 year of admin experience; construction knowledge is a plus but not required.
- Other info: Perfect for detail-oriented individuals who thrive in fast-paced settings.
The predicted salary is between 30000 - 42000 £ per year.
We are working alongside an award-winning organisation based in Co Down to recruit for a Pre-Contracts Administrator to join their team. This is a new role and permanent. This would be an opportunity for the successful candidate to develop new skills.
The Pre-Contracts Administrator will be responsible for:
- Assisting with the preparation, submission, and tracking of tenders and bids.
- Ensuring that all pre-contract documentation is submitted accurately and within deadlines.
- Maintaining accurate and up-to-date records of all tender and pre-contract activity, ensuring data is easily accessible for future reference.
- Assisting with the preparation of reports related to pre-contract activities, ensuring milestones are met on time.
- Maintaining and organising all pre-contract documentation, including correspondence, tender documentation, contract terms, and specifications.
- Review Procurement Portals for potential opportunities and updates on existing opportunities.
- Maintain database of supporting documents for all bids.
- Keep company accreditations and other registration documents up to date.
- Ensure policies, insurances and risk assessments required for bid submissions are updated, signed and reviewed as required.
What you will need to have for the Pre-Contracts Administrator:
- 1 years experience in an administrative role.
- Previous experience in a construction or project administration role, particularly in the pre-contract phase, is desirable but not essential.
- Microsoft Office Suite (Excel, Word, PowerPoint).
- Strong organisational and multitasking abilities, with an excellent eye for detail and accuracy.
- Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with internal teams and external parties.
- Ability to manage multiple tasks and priorities, meeting deadlines in a fast-paced environment.
- Strong analytical and problem-solving skills to assist with project and contract queries as they arise.
Skills: Administration, Construction, Tenders
Pre-Contracts Administrator employer: Happy Recruits
Contact Detail:
Happy Recruits Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Pre-Contracts Administrator
✨Tip Number 1
Familiarise yourself with the construction industry and its terminology. Understanding the basics of tenders and bids will give you a significant advantage during interviews, as you'll be able to speak confidently about relevant processes and practices.
✨Tip Number 2
Network with professionals in the construction and project administration fields. Attend industry events or join online forums to connect with others who can provide insights or even refer you to opportunities within their organisations.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Excel and Word. Being proficient in these tools is crucial for managing documentation and reports effectively, so consider taking an online course if you need a refresher.
✨Tip Number 4
Prepare for potential interview questions by thinking about how your organisational and multitasking abilities have helped you in past roles. Be ready to share specific examples that demonstrate your attention to detail and ability to meet deadlines.
We think you need these skills to ace Pre-Contracts Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any administrative roles or experience in construction and project administration. Emphasise skills that align with the job description, such as organisational abilities and attention to detail.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities of the Pre-Contracts Administrator role. Mention your experience with tenders and bids, and how your skills can contribute to the organisation's success.
Showcase Your Skills: In your application, clearly demonstrate your proficiency in Microsoft Office Suite and your ability to manage multiple tasks. Provide examples of how you've successfully handled similar responsibilities in past roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Pre-Contracts Administrator position.
How to prepare for a job interview at Happy Recruits
✨Showcase Your Organisational Skills
As a Pre-Contracts Administrator, you'll need to demonstrate strong organisational abilities. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, highlighting how you kept everything on track.
✨Familiarise Yourself with Tender Processes
Research the tender and bidding processes relevant to the construction industry. Being able to discuss these processes confidently during the interview will show that you're proactive and understand the role's requirements.
✨Highlight Your Communication Skills
Since the role involves liaising with various teams and external parties, be ready to discuss how you've effectively communicated in previous roles. Use specific examples to illustrate your written and verbal communication skills.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your analytical and problem-solving skills. Think of situations where you faced challenges in an administrative capacity and how you resolved them, as this will demonstrate your ability to handle project and contract queries.
