Administrator

Location: Newport

Hours: Mon - Thurs 8am - 4:30pm, Fri 8am - 1pm

Salary: £26k - £28k pa

Wright Staff Recruitment are now on the lookout for an Administrator with some HR knowledge/experience to join a growing office team of our manufacturing client in Newport.

Position Overview

We are looking for an Administrator to support the daily operations of our facility in Newport. The Administrator's responsibilities may include:

• Answering the phone and responding to client requests and inquiries.
• Managing and updating company databases.
• Keeping track of inventory and ordering supplies.
• Supporting the maintenance of financial, employee, and client records.
• Drafting and emailing correspondence to suppliers/customers/employees.
• Organising events, scheduling meetings, and making travel arrangements.
• Controlling HR documentation, record retention, recruitment, contract generation.
• Supporting staff recruitment processes, including handling of the application and shortlisting process, liaising with candidates and scheduling of interviews, preparing offers and contracts of employment, referencing, and collecting required documentation at offer stage.
• Supporting and coordinating the onboarding process for new starters, including scheduling of inductions.
• Supporting/arranging employee training, safety training, and any/all company compliance training requirements.
• Dealing with day-to-day HR queries and advising in line with the current company policies and procedures.
• Providing administrative support to other departments or projects as needed.
• Performing other duties as assigned.

Essential Job Functions/Responsibilities:

The Administrator is tasked with several crucial duties that ensure the smooth functioning of our business. These include:

As candidates are expected to competently complete a large variety of administrative tasks, they must have a good foundation of general education, excellent computer skills, and some previous experience of office work. They must also have a good understanding of how Operations, finance & HR works within the company and how it impacts the company's management style and the employees' lives. Applicants who are members of the Chartered Institute of Personnel and Development, show that they have expanded on their human resources knowledge through training and by meeting industry contacts; they are viewed as exceptional candidates.

Good written and oral communications and strong interpersonal skills to deal with individuals at various levels, and on potentially sensitive matters. Excellent IT Skills, including Excel, Word, plus report creation.

Qualifications:

To qualify for the role of Administrator, candidates must typically meet several educational and certification requirements:

• High school diploma/GED.
• Degree in business administration, facility management, or a related field preferred.
• 2+ years of experience as an administrator or in a similar position.
• Strong organizational and administrative skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office and data management software.
• Detail-oriented with strong analytical and problem-solving skills.
• Ability to multitask.
• Work independently, reviewed infrequently with minimal supervision.
• Ability to lead by example, gain respect from team and communicate with clarity whilst demonstrating excellence in approach to work and people activities.
• Excellent verbal and written communication skills.
• Excellent organisation skills.
• Ability to manage a wide variety of activities at the same time.
• Ability to plan, analyse and challenge.
• Able to work cross-functionally and collaboratively with many stakeholders.
• Team player.
• Flexible, competent and self-motivated.
• Able to work under pressure to achieve tight delivery schedules.
• Experience in HR would be beneficial.

Wright Staff are acting as an employment business in relation to this vacancy.