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- Tasks: Coordinate bookings, sales, marketing, and operations for De Morgan House Conference Facilities.
- Company: Join the London Mathematical Society, a charity advancing mathematical knowledge since 1865.
- Benefits: Enjoy a competitive salary, travel allowance, and the chance to work in a vibrant environment.
- Why this job: Be at the heart of exciting events and make a real impact in a supportive team culture.
- Qualifications: Experience in customer-facing roles, event sales, and marketing; familiarity with conference venues is a plus.
- Other info: Flexible working hours required; based in central London with opportunities for personal growth.
The predicted salary is between 22600 - 24000 £ per year.
Are you passionate about events and marketing? Do you thrive in diverse environments and love engaging with clients? If so, we have the perfect opportunity for you!
Salary: Grade: Band 2 - £26,694 p.a. to £28,541 p.a plus £3,264 p.a. travel allowance
Location: Headquarters in London
Contract Type: Permanent, Full-time
The London Mathematical Society has, since 1865, been the UK learned society for the advancement, dissemination and promotion of mathematical knowledge. As a registered charity, our mission is to advance mathematics through our members and the broader scientific community worldwide.
About the role:
As our Events and Marketing Administrator, you'll be at the heart of coordinating the bookings, sales, marketing, and operations of De Morgan House Conference Facilities. We estimate the role to be approximately 75% focused on sales and marketing activities and 25% on hands-on event support. Your role will be crucial in ensuring our clients, both internal and external, have exceptional experiences from start to finish.
What You'll Be Doing:
- Conference Facilities (Sales): Engage with Clients: Respond promptly to enquiries, manage bookings, and ensure seamless event coordination. Build Relationships: Establish and nurture relationships with key clients, offering top-notch service. Showcase Our Venue: Conduct venue show rounds for clients and event agents.
- Conference Facilities (Marketing): Promote and Engage: Manage our social media accounts, run lead-generating campaigns, and engage with our audience. Drive Marketing Initiatives: Carry out marketing drives, research competitors, and develop new event packages. Network and Collaborate: Attend networking events, maintain relationships with venue finding agents, and distribute marketing materials.
- Operational Venue Support: Hands-On Event Support: Assist with AV needs, room setup, catering, and be the go-to contact for clients during events. Reception Duties: Greet clients, manage internal room bookings, and provide access to visitors. Facilities Support: Step in for the Head of Conferences & Buildings when needed, and take on keyholder responsibilities.
Who We're Looking For:
- Knowledge and Understanding: Familiarity with the operations of a conference venue or similar hospitality environment. Awareness of health and safety policies and front-of-house reception duties. Knowledge of the not-for-profit or academic sector is a plus.
- Skills and Experience: Experience in a customer-facing role within a conference venue. Proficiency in event sales, marketing, and digital marketing. Competence with AV equipment and presentation setups. Strong skills in Microsoft Office and room booking software (Rendezvous is a bonus). Knowledge of SEO and experience supervising contractors.
- Personal Attributes: Highly organised with excellent time-management skills. Self-motivated, proactive, and responsible. A team player with the flexibility to collaborate and achieve shared goals. Ability to manage multiple tasks and stay calm under pressure. Strong interpersonal skills to build and maintain effective relationships. Confident, proactive communicator with a good level of literacy and numeracy. Quick problem-solver who exudes confidence and professionalism.
The role will be based at our headquarters in De Morgan House, Russell Square, London. While the standard working hours are 9.30am to 5.30pm, Monday to Friday, flexibility is essential to meet the demands of our conference facilities.
Ready to make a difference and be part of an exciting team? Apply now and help us create memorable events at De Morgan House!
Closing date: Monday 14 April 2025, 12 noon
Interviews: In person interviews - Tuesday 22 April 2025
If you have not heard from us within 2 weeks of the closing date, then your application has not been successful. The London Mathematical Society is an Equal Opportunities Employer. We are open to all applications and will ensure that all qualified applicants receive equal consideration for employment without regards to race/ethnicity, colour, national origin, religion, pregnancy, marital status, sexual orientation, gender identity/expression, age and disability.
Events & Marketing Administrator employer: Reed- UNLIMITED
Contact Detail:
Reed- UNLIMITED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events & Marketing Administrator
✨Tip Number 1
Familiarise yourself with the London Mathematical Society and its mission. Understanding their focus on advancing mathematical knowledge will help you align your passion for events and marketing with their goals, making you a more appealing candidate.
✨Tip Number 2
Network within the events and marketing community, especially in the not-for-profit sector. Attend relevant events or webinars to meet potential colleagues and industry professionals who can provide insights or even referrals for the role.
✨Tip Number 3
Showcase your experience with digital marketing and social media management. Be prepared to discuss specific campaigns you've run or contributed to, as this will demonstrate your ability to drive marketing initiatives effectively.
✨Tip Number 4
Prepare to discuss your organisational skills and how you manage multiple tasks under pressure. Think of examples from past experiences where you successfully coordinated events or handled client interactions, as this will highlight your suitability for the role.
We think you need these skills to ace Events & Marketing Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in events and marketing. Focus on customer-facing roles, sales achievements, and any specific skills related to conference management or digital marketing.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for events and marketing. Mention specific experiences that demonstrate your ability to engage with clients and manage multiple tasks effectively.
Highlight Relevant Skills: In your application, emphasise skills such as proficiency in Microsoft Office, experience with AV equipment, and knowledge of SEO. These are crucial for the role and will set you apart from other candidates.
Showcase Your Interpersonal Skills: Since the role requires strong interpersonal skills, provide examples of how you've built relationships in previous roles. This could include client interactions, teamwork, or networking experiences.
How to prepare for a job interview at Reed- UNLIMITED
✨Show Your Passion for Events and Marketing
Make sure to express your enthusiasm for events and marketing during the interview. Share specific examples of past experiences where you successfully engaged clients or coordinated events, as this will demonstrate your genuine interest in the role.
✨Demonstrate Your Organisational Skills
As the role requires excellent time-management and organisational skills, be prepared to discuss how you manage multiple tasks effectively. You could share a situation where you had to juggle various responsibilities and how you ensured everything ran smoothly.
✨Familiarise Yourself with the Venue
Before the interview, take some time to research De Morgan House and its conference facilities. Understanding the venue's unique features and how they can be marketed will show your initiative and readiness to contribute from day one.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and interpersonal skills. Think of scenarios where you had to resolve issues during an event or handle difficult clients, and be ready to explain how you approached these challenges.
