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- Tasks: Join our team as a Purchase Ledger Clerk, processing invoices and managing supplier relationships.
- Company: Be part of a fast-growing retail company with excellent facilities and career growth opportunities.
- Benefits: Enjoy a dynamic work environment with potential for remote work and corporate perks.
- Why this job: This role offers hands-on experience in finance and a chance to make a real impact.
- Qualifications: Attention to detail and proficiency in financial processes are essential; AAT qualification is a plus.
- Other info: Ideal for high school and college students looking to kickstart their finance career.
Fast Moving Retail Company are looking to add a new Purchase Ledger Clerk to their business due to expansion. This is an exciting time to join this fast-growing company that offers excellent facilities to work in and a career structure for you to grow.
Job Purpose: To support the Accounts Payable Department by ensuring the accurate and efficient processing of financial transactions, fostering strong relationships with suppliers, and providing administrative support.
Role & Responsibilities:
- Invoice Processing & Approval: Process purchase ledger invoices, ensuring accurate cost centre allocation and obtaining necessary approvals.
- Invoice Review: Ensure invoices are accurate, complete, and comply with company policies and VAT regulations.
- Payment Processing: Arrange for timely supplier payments and issue remittance advice.
- Supplier Account Reconciliation: Reconcile supplier accounts regularly, addressing discrepancies promptly.
- Supplier Statement Reconciliation: Reconcile supplier statements to ensure smooth payment processing.
- Ledger Management: Post and allocate payments correctly in the ledger.
- Supplier Queries: Address supplier queries effectively, maintaining positive relationships.
- Aged Payables Monitoring: Monitor and resolve aged payables, ensuring outstanding balances over 30 days are investigated and addressed.
- Invoicing Dispute Resolution: Assist in resolving invoicing disputes internally and externally.
- Expense Processing: Process employee expense claims according to company policies and VAT regulations.
- New Supplier Setup & Compliance: Set up and verify new supplier accounts to ensure compliance with company policies and financial regulations.
- Month-End & Year-End Support: Assist with month-end and year-end reconciliations and reporting.
- Bank Reconciliation Assistance: Support with bank reconciliations related to supplier payments.
- General Administrative Support: Provide administrative assistance to the Accounts team as needed.
Skills & Competencies:
Essential Skills:
- High attention to detail with a focus on accuracy.
- Proficiency in purchase ledger processes and financial administration.
- Strong ability to meet deadlines in a fast-paced environment.
- Excellent problem-solving skills, especially in account reconciliations and discrepancy resolution.
- Effective written and verbal communication skills for handling supplier queries.
- Ability to work both independently and as part of a team.
- Strong numeracy skills and a methodical approach to tasks.
- Proficiency in Microsoft Excel and accounting software.
- Ability to manage and prioritize a varied workload.
Desirable Skills (Not Essential):
- AAT qualification or working towards it.
- Experience with an up-to-date IT Accounting system.
- Knowledge of financial regulations relevant to Accounts Payable.
- Previous experience in a similar finance role.
Purchase Ledger Clerk employer: Command Recruitment
Contact Detail:
Command Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Clerk
✨Tip Number 1
Familiarise yourself with the specific purchase ledger processes and financial regulations relevant to the role. This will not only help you in interviews but also demonstrate your commitment to understanding the industry.
✨Tip Number 2
Network with professionals in the finance sector, especially those who work in accounts payable. Engaging with them can provide insights into the role and may even lead to referrals or recommendations.
✨Tip Number 3
Brush up on your Microsoft Excel skills, as proficiency in this software is crucial for the role. Consider taking an online course or tutorial to enhance your abilities, which will make you stand out during the selection process.
✨Tip Number 4
Prepare for potential interview questions by practising how you would handle common scenarios in purchase ledger management, such as resolving discrepancies or managing supplier queries. This will showcase your problem-solving skills effectively.
We think you need these skills to ace Purchase Ledger Clerk
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Purchase Ledger Clerk role. Emphasise your proficiency in purchase ledger processes, attention to detail, and any experience with financial administration.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific skills that match the job description, such as your problem-solving abilities and experience with supplier queries.
Highlight Relevant Experience: In your application, focus on past roles where you managed invoices, reconciled accounts, or processed payments. Use specific examples to demonstrate your capabilities and how they relate to the responsibilities of the Purchase Ledger Clerk.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Command Recruitment
✨Showcase Your Attention to Detail
As a Purchase Ledger Clerk, attention to detail is crucial. Be prepared to discuss specific examples from your past experiences where your meticulous nature helped prevent errors or improved processes.
✨Demonstrate Your Problem-Solving Skills
Expect questions about how you've handled discrepancies or supplier queries in the past. Share clear examples that highlight your analytical thinking and ability to resolve issues efficiently.
✨Familiarise Yourself with Financial Regulations
Brush up on relevant financial regulations and VAT compliance. Being knowledgeable about these topics will show your commitment to the role and your understanding of the industry standards.
✨Prepare for Technical Questions
Since proficiency in Microsoft Excel and accounting software is essential, be ready to answer technical questions or even demonstrate your skills. Consider practising common functions and features that are relevant to purchase ledger tasks.
