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For Companies At a Glance
- Tasks: Support a dynamic CEO with diary management, correspondence, and project coordination.
- Company: Join a creative powerhouse led by a visionary entrepreneur making waves in the industry.
- Benefits: Enjoy flexible hours, remote work options, and a vibrant company culture.
- Why this job: Be part of an exciting journey, working closely with a high-profile leader in a fast-paced environment.
- Qualifications: Experience supporting high-profile individuals, exceptional organisational skills, and emotional intelligence required.
- Other info: Ideal for those who thrive under pressure and love a challenge!
The predicted salary is between 36000 - 60000 ÂŁ per year.
A unique opportunity for an exceptional Executive Assistant to support a dynamic and highly successful Creative Founder & CEO across both business and private family office affairs. This is a pivotal role, acting as the right hand to a high profile creative visionary entrepreneur. The role requires a highly organised, discreet, and proactive individual with excellent judgment, emotional intelligence, and a natural ability to pre-empt needs. The ideal candidate will thrive in a fast-paced, ever-evolving environment and be adept at managing both the professional and personal aspects of the principal’s life with seamless efficiency.
Key Responsibilities
- Extensive diary management across multiple time zones — prioritising, gatekeeping, and ensuring seamless scheduling
- Inbox management — drafting correspondence, flagging priorities, and actioning tasks
- Coordination of board meetings, client meetings, and creative project timelines
- Preparing documents, presentations, and research briefs ahead of meetings
- Liaising with high-profile business partners, collaborators, and stakeholders
- Project management across business and philanthropic ventures
- Handling confidential information with absolute discretion
- Travel coordination — both business and personal — including itineraries, visas, and logistics
- Managing expenses, invoices, and basic financial administration
Private & Family Office Support
- Personal diary management — coordinating family schedules, holidays, and appointments
- Household management including liaising with staff, contractors, and suppliers
- Event planning — from intimate dinners to larger private gatherings
- Booking personal appointments, restaurants, and social engagements
- Gift buying and research
- Overseeing personal projects and lifestyle management
- Running errands and ad hoc personal tasks
Who You Are
- Proven experience supporting a high-profile individual, entrepreneur, or UHNW family
- Exceptional organisational skills with meticulous attention to detail
- Calm under pressure with a solutions-focused, “nothing is too much” attitude
- Emotionally intelligent and discreet — a true gatekeeper and confidante
- Excellent written and verbal communication skills
- Highly adaptable with the ability to pivot quickly in a fast-paced environment
- Culturally aware, with experience working in creative industries (fashion, art, design, or hospitality a plus)
- Tech-savvy with strong proficiency in Microsoft Office, Google Suite, and project management tools
- Flexible and willing to work outside of standard hours when needed
- Unflappable, with a sense of humour and natural warmth
EA employer: Velorum Partners
Contact Detail:
Velorum Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA
✨Tip Number 1
Network with professionals in the creative industry. Attend events, workshops, or seminars where you can meet people who might know the CEO or have connections to the role. Building relationships can often lead to referrals.
✨Tip Number 2
Familiarise yourself with the specific needs of high-profile individuals. Research common challenges they face and think about how you can address these in your conversations during interviews or networking opportunities.
✨Tip Number 3
Demonstrate your organisational skills in real-time. If you get the chance to interact with the CEO or their team, showcase your ability to manage tasks efficiently, perhaps by offering to help with a small project or scheduling.
✨Tip Number 4
Stay updated on trends in the creative industries relevant to the CEO's work. This knowledge will not only help you in interviews but also show your genuine interest and understanding of the environment you'll be working in.
We think you need these skills to ace EA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of an Executive Assistant. Emphasise your organisational skills, diary management experience, and any previous work with high-profile individuals.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the unique challenges it presents. Use specific examples from your past experiences to demonstrate how you can support a dynamic CEO effectively.
Highlight Emotional Intelligence: In your application, mention instances where you've demonstrated emotional intelligence and discretion. This is crucial for a role that involves handling confidential information and acting as a gatekeeper.
Showcase Adaptability: Provide examples of how you've thrived in fast-paced environments. Mention any experience you have in managing multiple tasks or projects simultaneously, especially in creative industries.
How to prepare for a job interview at Velorum Partners
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage multiple tasks efficiently is crucial. Prepare examples of how you've successfully handled complex scheduling or project management in the past, highlighting your attention to detail and organisational prowess.
✨Demonstrate Discretion and Emotional Intelligence
This role requires a high level of discretion and emotional intelligence. Be ready to discuss situations where you've had to handle sensitive information or navigate challenging interpersonal dynamics, showcasing your ability to be a trusted confidante.
✨Familiarise Yourself with the Creative Industry
Since the position supports a creative founder, having knowledge of the creative industries can set you apart. Brush up on current trends in fashion, art, or design, and be prepared to discuss how this knowledge can benefit the role.
✨Prepare for Fast-Paced Scenarios
The environment is dynamic and fast-paced, so expect questions that assess your adaptability. Think of examples where you've thrived under pressure or adapted quickly to changing circumstances, demonstrating your proactive approach.
