MoJ Property Directorate - Area Property Operations Manager (South West) Prisons (Ref: 91157)

Learn much more about Area Property Operations Manager role in our Candidate Information Guide attached below and by clicking on the video link: Area Property Operations Manager

The application window for this campaign remains open until Friday 10th January 2025. However, we will be reviewing applications and conducting regular screening, interviewing, and onboarding procedures throughout the duration of the campaign.

Please note that unless you are currently employed by the civil service and are earning more than the minimum shown above, if successful you will be offered the minimum for the grade depending on your location.

If you are successful in the recruitment process, you will be added to the merit list for the campaign. We will then appoint candidates as Area Property Operations Manager when posts become available. This will be based on merit order and your location preference. Please be advised, that being successful in the recruitment process and being placed on the merit list does not guarantee an offer of employment., MoJ Property provides specialist services including facilities management, health and safety, fire safety and security, technical design expertise, and sustainability. We also have business management teams who support the entire Directorate and each of our partners is supported by account management teams. We are responsible for a great deal – our portfolio consists of properties valued at £8.5bn for the MoJ alone. We are part of the Government Property Profession (GPP) and through active membership and engagement we will work with the Office of Government Property to develop the maturity of the profession and also encourage our people to join the GPP. We continue to build our capability through training and recruitment, aspiring to be the best that we can be as individuals and as a directorate.

We continue to deliver new ways of working across our portfolio leading on the scale and pace of activity for central government proposing ways to achieve, and then providing more dynamic and flexible workspace, while driving down the cost of the estate.

Team Overview

Are you looking for a high profile, unique, exciting and challenging opportunity to join an award-winning Property Services (PS) team that works in collaboration and partnership with our customers and suppliers? We work on a varied portfolio across the Ministry of Justice and Home Office estate, providing property services to HM Prison and Probation Service, Ministry of Justice headquarters and supporting the Home Office and its departments such as Border Force within the ports and airports. We provide both Hard and Soft Services across the UK, through our integrated supply chains to provide the best possible property services support.

PS is a challenging environment in which to work, with interdependencies between the customers, suppliers and users of the estate. It requires good leadership, collaboration and excellent drive and determination. The candidate should be a self-starter, good leader, have personal resilience and excellent customer engagement skills. You will be required to deliver at pace and demonstrate effective application of service delivery management, skills, tools and techniques. If you have the passion, enthusiasm and skill to be the best Facilities Manager, then joining the Ministry of Justice Property Directorate PS Team is the place for you.

Area Property Operational Managers (APOMS) are responsible for working directly with clients and suppliers, including on regular site visits, to ensure efficient and effective delivery of hard and soft FM services for their portfolio. This is a key contract management role requiring specialist knowledge, with responsibility for overseeing the delivery of the contract and works projects, for defining projects and for technical and statutory assurance.

APOMs work alongside Property Operational Managers (POMs) and report directly to Regional Property Operational Managers (RPOMs) for their region.

The properties allocated to the role and sometimes the account it focusses on can sometimes be altered over time to meet business demand, providing excellent development opportunities for the post holder.

Job Description, Duties and Responsibilities

Responsibilities will include the following:

Service Management:

Understand your assets and deliver operational strategies, policies and processes in line with operational requirements to manage the delivery of services, payments and the audit regime

Manage day-to-day the contracts across a number of sites within a region through MI data and visual inspections of sites, including checking that work carried out by contractors is in accordance with the contract in terms of quality, compliance and specification and were appropriate contractors adhere to local and national security strategies.

Liaise with the supply chain and other MoJ Property teams to proactively understand issues across the portfolio and facilitate improvements

Understand the priorities of stakeholders and how they fit into plans and activities

Consider whether Early Warning Notices (EWNs) and compensation events are required and advise RPOM accordingly. Monitor to ensure they are being addressed and ensure mitigation plans and risk register are in place and maintained.

Manage issues (including requests for additional spend, elective new works and changes to scope or specification) to resolution and escalate to RPOMs where necessary

Follow the schedule of visits for each asset (to be agreed with RPOM) to discuss performance, issues and update on work orders

Engage with the PS supply chain and other MoJ Property teams to ensure legislative and statutory compliance through Health and Safety, business resilience and the provision of fit for purpose accommodation to meet customer needs

Ensure that you follow fire risk assessment procedures

Ensure that actions relating to inspections and audits are delivered through the contract.

Work with the technical team, MI and reporting procedures to enable audit, assurance and validation of service delivery including taking accountability for carrying out site audits to departmentally agreed frequency and managing actions that arise from these to ensure statutory, mandatory and contractual compliance

Where it applies, manage the transition to the delivery of services to new contracts and operating models.

Identify the requirement for project works, including contributing to business cases, bids and the procurement process. Oversee the delivery of works projects on sites within your portfolio.

Ensure that waste management/recycling, energy management and biodiversity sustainability strategies are in place and adhered to by contractors.

Liaise with MoJ Property on the planning and delivery of new builds, refurbishments and change of use across the sites, adhering to statutory planning and legislation.

Customer Management:

Act as the client s first point of contact. Report MI data on contract performance.

Engage through site visits, regular communication and running or attending client engagement meetings as appropriate

Understand the wider strategic needs and priorities of clients and how they are incorporated into plans and activities

Manage supplier issues and complaints to resolution, escalating to RPOMs where necessary

Encourage, recognise and share innovative ideas and improvements from customers and other stakeholders

Where required, work with the supplier to contribute to the preparation of site contingency and emergency plans and ensure implementation. Support operational emergencies by providing technical management assistance and support.

Supplier Management:

Develop strong relationships with suppliers

Engage with the supply chain to ensure that contracts provide satisfactory delivery and to drive value for money in accordance with business targets

Conduct weekly interfaces with suppliers to escalate issues and scrutinise performance

Manage issues to resolution and escalate where necessary to RPOMs

Encourage, recognise and share innovative ideas and improvements from both suppliers and other stakeholders

People & Resource Management:

Independently monitor your progress and work towards fulfilling objectives within your own development plan

Ensure that you are fully compliant with your mandatory learning, competencies and skills & behaviours required to discharge your role

Effectively manage all delegated spend within agreed internal governance procedures

Adhere to the appro

private governance procedures in procuring and authorising spend to ensure appropriate value for money and contract delivery

Contribute data and information to enable the development of cyclical or ad-hoc business planning or business case development

Wider Initiative Involvement:

Understand why and how the wider strategic priorities of the Estates Directorate are incorporated in plans and activities

Proactively support the delivery of government soft landings and programmes

Represent the interests of the PS team and the wider Property Directorate within the Government Property Profession

Ensure that your behaviours reflect government and departmental requirements for diversity and inclusion

Play an active role in staff diversity & inclusion (D&I) networks and/or attend D&I events

Actively participate in client unit, estates directorate, wider MoJ and industry networks to share best-practice

Where required, provide data and information in relation to litigation claims., Full UK Driving Licence is required – APOM is required to attend sites across their Portfolio Area in the course of their duties on a daily basis that would not be practical to be reached by foot or by public transport.

Government Property Profession (GPP) Technical Skills

The GPP Framework is aimed at staff working in property or property-related roles and consider property to be their career anchor profession. This usually encompasses posts where professional qualifications and experience are directly relevant to the work being undertaken. However, it is also applicable to those who are currently not qualified property practitioners but wish to make this their profession of choice. Those with a property background at any level are encouraged to register with the GPP, which exists to support property practitioners at all levels. Details of the GPP Career Framework can be found at: https://www.gov.uk/government/publications/the-government-property-profession-career-framework–2

This role falls under Facilities Management, Practitioner, and some or all the following Technical Skills will be tested during the selection process:

Customer and Client Focus Practitioner

Property Professional Expertise Practitioner

Behaviours

We will assess you against these behaviours during the selection process:

Seeing the Bigger Picture

Making Effective Decisions

Managing a Quality Service

Communicating and Influencing, We’ll assess you against these behaviours during the selection process:

• Seeing the Big Picture

• Making Effective Decisions

• Managing a Quality Service

• Communicating and Influencing, This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths, Experience and Technical skills.

https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals

• nationals of the Republic of Ireland

• nationals of Commonwealth countries who have the right to work in the UK

• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)

• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

Essential –

You should have strong experience in property and FM disciplines and be able to demonstrate compliance with statutory, regulatory and professional requirements in previous roles.

You should have experience in:

Commercial and financial disciplines

People management including mentoring, motivating and development

Asset management, maintenance and contract & supplier management

Managing complex customer relationships and stakeholder liaison

Managing multi-project programmes of maintenance or capital investment

Highly Desirable

Experience with project management processes is highly desirable., Willing to work towards associate (SEO/band B) level membership of relevant professional body, e.g., IWFM Level 4 / 5 Member, RICS FM Pathway or MRICS, with a preference if already held OR equivalent experience.

Hold a NEBOSH or National Examination Board Occupational Safety Health National Certificate in Construction Health and Safety qualification OR be willing to work towards it.

Completed the National Engineering and Construction Contracts Accredited Training and have OR be able to rapidly acquire excellent understanding of the TFM contract, NEC3 provisions and the associated processes.

You should have suitable technical compliance training, e.g. L8, HV/LV.

Membership of the GPP is required or candidate is expected to be working towards one.

Alongside your salary of £39,868, Ministry of Justice contributes £11,549 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Access to learning and development

• A working environment that supports a range of flexible working options to enhance your work life balance

• A working culture which encourages inclusion and diversity

• A Civil Service pension with an employer contribution of 28.97%

• Annual Leave

• Public Holidays

• Season Ticket Advance

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

This position is based at HM PRISON BRISTOL BRISTOL, BS7 8PS, HM Prison Dartmoor, PL20 6RR, HM Prison Erlestoke, SN10 5TU, HM Prison Leyhill, GL12 8BT, HM PRISON VERNE PORTLAND, DT5 1EQ, HMP CHANNINGS WOOD NEWTON ABBOT, TQ12 6DW, HMYOI EASTWOOD PARK WOTTON-UNDER-EDGE, GL12 8DB, HMYOI EXETER EXETER, EX4 4EX, HMYOI Guys Marsh, SP7 0AH, HMYOI PORTLAND PORTLAND, DT5 1DL, We welcome and encourage applications from everyone, including groups currently underrepresented in our workforce and pride ourselves as being an employer of choice. We are happy to accommodate any reasonable adjustments you may require during the selection process. To find out more about how we champion diversity and inclusion in the workplace, visit: https://www.gov.uk/government/organisations/ministry-of-justice/about/equality-and-diversity

The Property Directorate offers flexible working subject to local agreement.

This post is advertised as Permanent & Full Time. The unit is supportive of and encourages flexible working and compressed hours candidates will also be considered.

Non-civil service candidates will start on the pay band minimum., + Email : Moj-recruitment-vetting-enquiries@gov.sscl.com

• Telephone : 0845 241 5359

Recruitment team

• Email : Moj-recruitment-vetting-enquiries@gov.sscl.com, Appointment to the Civil Service is governed by the Civil Service Commission s Recruitment Principles. I you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL (Moj-recruitment-vetting-enquiries@gov.sscl.com) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitment/complaints