Document Controller

About Venterra: Venterra is a global wind energy services company, engineering, building and supporting major wind and renewables projects around the world. Our clear purpose: accelerate the global energy transition by becoming the go-to services provider and strategic partner for the rapidly expanding wind industry.

Our diverse team of experts is dedicated to making net zero a reality. We offer specialised services across the entire project lifecycle, including:

• Geoscience consultancy
• Environmental expertise
• Design services
• Project advisory
• Survey capabilities
• Construction support & back-deck mission equipment

By acquiring and bringing together leading offshore engineering and marine science companies, we provide the most comprehensive services and expertise in the market. And we are not done growing yet, which means there are plenty of exciting career opportunities on offer for our team.

At Venterra, sustainability, safety, and quality are prioritised in everything we do, reducing project risk, time, and cost for our clients.

Why join Venterra?

• Shape the future of energy: Dive into groundbreaking renewables projects that are literally changing the world.
• Master the renewables landscape: Gain unique, full-spectrum experience from initial surveys to final construction.
• Go global, make waves: Our worldwide projects aren’t just pins on a map – they’re tickets to diverse experiences, cultures and challenges, with plenty of international travel opportunities on offer.
• Accelerate your career: We don’t just talk about growth – we fuel it. Access cutting-edge training, mentorship from industry leaders, and a clear development path with opportunities to sharpen your skills in the renewables space.
• Be a force for good: Join a team where your values align with your work. We’re committed to cultivating a culture of equality, diversity, and positive impact through our work.

Role Description: The Management System Document Controller role oversees and ensures accurate control and review and maintenance of all management system documentation for Venterra Group. The role reports into and supports the HSSEQ Systems Manager who has oversight of the development, implementation and maintenance of the Group integrated management system in accordance with relevant legislation / regulations, ISO standards and contractual requirements.

Key Responsibilities:

• Management and control of the document structure / storage hub within SharePoint.
• Management and control of Group Master Document Register, associated meta data and revision control within SharePoint.
• Detailed quality control and formatting of all management system documentation, ensuring all controlled documents are maintained and controlled in accordance with Venterra and ISO document control standards.
• Development and maintenance of controlled document master templates in conjunction with the Marketing and Communications function ensuring all brand guidelines are applied and adhered to.
• Support and assistance with the ongoing development of management system documentation.
• Liaising with functional teams to ensure correct development, processing and control of policies, procedures and associated documentation.
• Monitoring revision control and upkeep of controlled documents within defined review cycles.
• Providing guidance and training to functional teams on the document control process.
• Report to HSSEQ Systems Manager on progress and maintenance of documents within the system, ensuring outdated documentation is highlighted.
• Development and circulation of document bulletins / information bulletins, ensuring all company personnel are notified of changes and important information associated with the management system.
• To assist with the preparation of statistical data for inclusion within system progress reports and HSEQS performance reports in relation to the document management system.
• Supporting the internal audit process to verify standards are being maintained with regards to control of documentation and application of relevant procedures.
• To support in the achievement of defined HSSEQ targets and objectives.
• To continually promote and support improvements to the management system and overall culture and values of the business.

Key Skills/Experience/Competencies:

• Demonstrable experience of document control processes and systems.
• Business Administration – NVQ Level 3 (or equivalent work experience).
• Excellent written and procedural development skills with a high attention to detail.
• Understanding of ISO 9001 clauses in relation to document management.
• Strong IT skills, particularly with MS Office, SharePoint, Adobe applications.
• Good organisation, presentation and reporting skills.
• Internal auditor qualification (desirable).
• Fluent in English (both written and oral).
• Enthusiastic attitude, self-motivated. Able to adapt quickly to a fast-paced environment.

Education/Qualifications:

• Business Administration – NVQ Level 3 (or equivalent work experience).
• Internal auditor qualification (desirable).

Right to Work: Currently, we are only able to consider applicants who are authorized to work in the UK without visa sponsorship.

At Venterra: At Venterra, we are committed to inclusion and diversity in everything we do. We take inclusion and diversity seriously. We know that getting this right is critical for us to live our organisation’s values. We are always trying to improve our way of working to be more inclusive and equal. We are an equal opportunity employer. Our vision is for Venterra to be a place where people of all ethnicities feel welcomed to work.