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- Tasks: Support the team with scheduling, document management, and financial tracking.
- Company: Join a dynamic facilities team in Slough and Cambridge during an exciting contract change.
- Benefits: Flexible work options: choose full-time or part-time, plus occasional remote work.
- Why this job: Gain valuable experience in administration while working in a supportive and collaborative environment.
- Qualifications: Up to one year of admin experience; strong organisational and communication skills required.
- Other info: Occasional travel to Cambridge may be needed; specify your preferred work schedule in your application.
The predicted salary is between 27000 - 32000 £ per year.
Location: Slough
Contract Duration: 12 months
Job Type: Full-Time
Salary: £12.93 - £15.58 per hour
We are seeking a detail-oriented and proactive Administrative Assistant to support our Slough and Cambridge Facilities Team during a period of contract change. This role involves a variety of administrative and clerical tasks, including scheduling, document management, supplier coordination, and financial tracking. The ideal candidate will have up to one year of experience in an administrative role and strong organizational and communication skills.
Key Responsibilities:- Meeting Coordination: Schedule and organize meetings, prepare agendas, take minutes, and distribute meeting actions.
- Document Management: Maintain an up-to-date electronic filing system for contract documents, ensuring version control and accessibility.
- Financial Administration: Raise purchase orders in SAP Ariba, monitor spending, track costs, and manage payments using electronic tracking tools (e.g., Excel).
- Supplier Coordination: Maintain contact lists of suppliers and provide general support to visiting suppliers during contract reviews.
- General Administration: Assist with various administrative tasks as needed to support the facilities team.
- IT Proficiency: Strong skills in Microsoft Excel, Word, and Teams.
- Organizational Skills: Ability to manage documents, track financial transactions, and maintain structured records.
- Communication Skills: Strong literacy and numeracy skills for writing meeting minutes and tracking payments.
- Interpersonal Skills: Ability to work with cross-functional teams, contractors, and external suppliers in a professional manner.
This role is primarily based in Slough, with remote support for the Cambridge site (occasional travel to Cambridge available). Candidates can choose between a full-time (5 days) or part-time (3 days) work schedule—please specify your preference in your application.
If you are interested in this opportunity, please send your CV to.
Administrative Assistant employer: Cpl Life Sciences
Contact Detail:
Cpl Life Sciences Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, particularly SAP Ariba and Microsoft Excel. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Prepare to discuss your organisational skills by thinking of examples from your past experiences. Be ready to explain how you managed documents or tracked financial transactions effectively, as this will demonstrate your suitability for the role.
✨Tip Number 3
Since the role involves communication with suppliers and cross-functional teams, practice articulating your thoughts clearly. You might want to role-play common scenarios you could encounter in the job to boost your confidence.
✨Tip Number 4
Research StudySmarter and our values to align your answers with what we stand for. Showing that you understand our mission and how you can contribute will make a positive impression during the interview process.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles. Emphasise your organisational and communication skills, as well as any specific software proficiency, particularly with Microsoft Excel, Word, and Teams.
Highlight Key Responsibilities: In your application, mention your experience with meeting coordination, document management, and financial administration. Use specific examples to demonstrate how you've successfully managed similar tasks in the past.
Express Your Interest: Clearly state your interest in the role and why you believe you're a good fit. Mention your preference for full-time or part-time work schedule as requested in the job description.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Administrative Assistant role.
How to prepare for a job interview at Cpl Life Sciences
✨Showcase Your Organisational Skills
As an Administrative Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed documents or schedules in the past. Highlight any systems or tools you used to stay organised.
✨Demonstrate IT Proficiency
Since the role requires proficiency in Microsoft Excel, Word, and Teams, make sure to mention your experience with these tools. You could even prepare a brief example of how you've used Excel for financial tracking or document management.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in real-life scenarios. Think about situations where you had to coordinate meetings or manage supplier communications, and be ready to explain how you handled them effectively.
✨Communicate Clearly and Professionally
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. During the interview, ensure you listen carefully and respond thoughtfully to demonstrate your interpersonal skills.
