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- Tasks: Support the Chief Communications Officer and manage daily operations for the branding team.
- Company: Join a world-renowned hedge fund at the forefront of finance and innovation.
- Benefits: Gain mentorship, develop skills, and enjoy a dynamic work environment in Mayfair.
- Why this job: Be part of a high-impact team, learn from industry leaders, and thrive in a fast-paced setting.
- Qualifications: Bachelor’s degree and 5+ years as an Executive Assistant; strong communication and organisational skills required.
- Other info: Expect occasional late hours due to global time zones; office-based role with exciting growth opportunities.
The predicted salary is between 43200 - 72000 £ per year.
This global and world-renowned leading hedge fund requires an exceptional EA to support the Chief Communications Officer and the Branding & Communications senior leadership team. This team is responsible for delivering branding, marketing and communications strategies for the whole firm and is at the centre of the whole business. This role is central to the whole team and ensures the successful day-to-day running of the function. There is huge scope to learn and develop and you will be working very closely with a dynamic and impressive Chief Communications Officer.
Principle Responsibilities:
- Calendar Management: Monitor and adjust executives’ calendars across multiple time zones, provide reminders, accommodate last-minute changes, and coordinate with other executive assistants and team members.
- Travel Coordination: Research, book, and coordinate domestic and international travel for executives, ensuring all necessary documents are in place and itineraries are updated.
- Expense Management: Prepare and submit expense reports promptly.
- Meeting & Event Logistics: Plan, coordinate, and attend team meetings and events, assisting with on-site logistics.
- Administrative Support: Maintain records of team invoices and receipts, submit weekly timesheets for executives, prepare materials for meetings, and assist in creating presentations.
- Confidentiality: Exercise sound judgment and discretion in handling highly confidential information.
- Additional Duties: Provide personal assistant duties and other related projects as required.
Qualifications & Skills:
- Bachelor’s degree.
- Minimum of 5+ years in a similar role with a proven track record of excellent performance.
- Prior experience as an Executive Assistant for C-Level executives is a plus.
- Strong verbal and written communication skills.
- Ability to prioritize tasks in a fast-paced and constantly changing environment with a high sense of urgency.
- Friendly, cooperative, and an excellent team player with a proactive approach.
- Quick learner, detail-oriented, and demonstrates thoroughness and strong ownership of work.
- Proficiency in Microsoft Office, especially Outlook, and other computer-based programs.
The COO has exceptionally high standards and will require someone efficient, deeply organised, quick, bright and interested in what the team does. In return she will mentor, teach and help this individual to grow and progress. This is a really exciting role in a very fast paced, sometimes high pressure and ever-changing environment which requires agility and flexibility. Due to time zones, it will require occasional work outside of standard office hours and the role is based 5 days in the office in Mayfair. This is an incredibly exciting role to be within a team that is at the heart of one of the world’s top hedge funds.
Contact Detail:
Lavender Jones Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Branding & Communications EA at leading Hedge Fund
✨Tip Number 1
Familiarise yourself with the hedge fund industry and the specific branding and communications strategies that top firms employ. This knowledge will not only help you understand the role better but also allow you to engage in meaningful conversations during interviews.
✨Tip Number 2
Network with professionals in the finance and communications sectors. Attend industry events or join relevant online forums to connect with individuals who can provide insights or even refer you to opportunities within the hedge fund space.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock calendar management plan for a hypothetical executive. This will showcase your ability to handle complex scheduling and prioritisation, which is crucial for the role.
✨Tip Number 4
Research the Chief Communications Officer and their previous work. Understanding their style and achievements can help you tailor your approach and show genuine interest in supporting their vision and goals.
We think you need these skills to ace Branding & Communications EA at leading Hedge Fund
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in supporting C-Level executives. Emphasise your organisational skills and any experience you have in branding and communications.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the hedge fund industry. Mention specific examples of how you've successfully managed calendars, travel, and events in previous roles.
Highlight Key Skills: In your application, clearly outline your strong verbal and written communication skills, as well as your proficiency in Microsoft Office. Provide examples of how you've prioritised tasks in fast-paced environments.
Show Enthusiasm for the Role: Express your excitement about the opportunity to work closely with the Chief Communications Officer and your eagerness to learn and grow within the team. This will demonstrate your proactive approach and interest in the position.
How to prepare for a job interview at Lavender Jones Recruitment
✨Showcase Your Organisational Skills
As an EA, your ability to manage calendars and coordinate travel is crucial. Be prepared to discuss specific examples of how you've successfully handled complex scheduling or travel arrangements in the past.
✨Demonstrate Discretion and Confidentiality
Given the sensitive nature of the role, it's important to convey your understanding of confidentiality. Share experiences where you had to handle confidential information and how you ensured it remained secure.
✨Highlight Your Communication Skills
Strong verbal and written communication skills are essential for this position. Prepare to discuss how you've effectively communicated with various stakeholders and how you tailor your communication style to different audiences.
✨Emphasise Your Adaptability
The fast-paced environment of a hedge fund requires agility and flexibility. Be ready to provide examples of how you've adapted to changing priorities or unexpected challenges in previous roles.
