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For Companies At a Glance
- Tasks: Manage billing processes, support partners, and ensure timely delivery of invoices.
- Company: Join a prestigious international law firm known for its global reputation.
- Benefits: Enjoy a competitive salary, outstanding benefits, and flexible hybrid working options.
- Why this job: Gain valuable experience in a dynamic environment while working with high-level professionals.
- Qualifications: Previous legal billing experience and strong communication skills are essential.
- Other info: This is a 15-month fixed-term contract covering maternity leave with an immediate start.
The predicted salary is between 36000 - 66000 £ per year.
This Billing Coordinator position will be supporting the London-based finance team with day to day billings on a 15 month fixed term contract, covering maternity leave.
Client Details
My client are an international law firm, who are highly respected globally. They are looking for an experienced Legal Biller, who is confident liaising with partners, fee earners, high-level clients and hitting the ground running.
Description
- Billing Management: Oversee billing meetings, ensure new matters align with client agreements, and handle finance reviews. Prepare, amend, authorize, finalize, and email bills, ensuring they adhere to client agreements and firm processes.
- Support & Coordination: Provide day-to-day billing support to Partners, chase outstanding drafts and timesheets, and interact with Partners, Fee Earners, and Practice Assistants. Work with the offshore team on specific tasks.
- Reporting & Forecasting: Run and review client-specific reports, including draft bills, pre-bill time, and financials. Assist with billing forecasts and ensure timely delivery of bills, including e-bills and PDFs.
- Matter & Data Maintenance: Update matter details in Intapp (e.g., phases, rates, billing addresses) and handle time/cost transfers and write-offs per firm policy. Maintain client-specific information and resolve any billing discrepancies.
- Escalation & Problem-Solving: Escalate issues to the Assistant Billing Manager, delegate tasks to Billing Assistants as needed, and assist with identifying client reporting requirements. Handle ad-hoc queries and resolve billing issues efficiently.
Profile
The successful Billing Coordinator should have:
- Previous billing / revenue experience within a law firm
- Previous experience managing and communicating with high level partners and fee-earners
- Experience using billing and accounting systems
- Experience with excel
- Excellent verbal and written communication skills
- Ability to learn quickly
Job Offer
£45,000 - £55,000 salary
Outstanding benefit package
15 month FTC (maternity cover)
Hybrid working - flexible working
Immediate start
Legal Billing Coordinator employer: Michael Page
Contact Detail:
Michael Page Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Billing Coordinator
✨Tip Number 1
Familiarise yourself with the specific billing and accounting systems used in law firms. If you have experience with similar software, be ready to discuss how your skills can transfer to their system.
✨Tip Number 2
Network with professionals in the legal billing field. Attend industry events or join relevant online forums to connect with others who may provide insights or referrals for the position.
✨Tip Number 3
Prepare to demonstrate your problem-solving skills during the interview. Think of examples where you've successfully resolved billing discrepancies or improved processes in previous roles.
✨Tip Number 4
Research the law firm’s culture and values. Be ready to articulate how your personal work ethic aligns with their expectations, especially in terms of communication and collaboration with partners and fee earners.
We think you need these skills to ace Legal Billing Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in legal billing and your ability to liaise with high-level clients and partners. Use specific examples that demonstrate your skills in managing billing processes and communication.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities of the role. Emphasise your previous experience in a law firm, your familiarity with billing systems, and your excellent communication skills. Show enthusiasm for the position and the firm.
Highlight Relevant Skills: In your application, clearly outline your experience with billing and accounting systems, as well as your proficiency in Excel. Mention any specific software you have used and how it relates to the tasks mentioned in the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a billing coordinator role.
How to prepare for a job interview at Michael Page
✨Know Your Billing Processes
Familiarise yourself with the billing processes specific to law firms. Be prepared to discuss your previous experiences managing billings, and how you ensured compliance with client agreements and firm policies.
✨Demonstrate Communication Skills
Since the role involves liaising with partners and fee earners, showcase your excellent verbal and written communication skills. Prepare examples of how you've effectively communicated in high-pressure situations or resolved discrepancies.
✨Showcase Your Technical Proficiency
Highlight your experience with billing and accounting systems, especially if you've used Intapp or similar software. Be ready to discuss how you've utilised Excel for reporting and forecasting in your previous roles.
✨Prepare for Problem-Solving Scenarios
Think of examples where you've successfully escalated issues or resolved billing discrepancies. The interviewers will want to see your problem-solving skills in action, so be ready to share specific instances.
