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- Tasks: Coordinate weddings and events, manage client relationships, and ensure seamless execution.
- Company: Join Grittleton House, a beautiful family-run venue in the Cotswolds.
- Benefits: Enjoy a company pension, on-site parking, social events, 28 days holiday, and bonuses.
- Why this job: Be part of a creative team that values your ideas and offers diverse experiences.
- Qualifications: Experience in sales, hospitality, and event management; strong organisational and people skills required.
- Other info: Flexible hours include weekends; apply by sending your CV and cover letter.
The predicted salary is between 22700 - 30000 £ per year.
Location: Grittleton House, Wiltshire, SN14 6AP (Cotswolds)
Position: Full-time (37.5 hours per week, includes weekends)
Salary: From £27,000
Grittleton House is a stunning, family-run wedding and events venue nestled in the heart of the Cotswolds. We are thrilled to be expanding our small, friendly, and dedicated team with the addition of a Weddings & Events Coordinator.
We are seeking a passionate, detail-driven Wedding & Events Coordinator with strong sales skills and a deep love for hospitality. This is an opportunity to join a company that values individual creativity, autonomy and innovation, where you will play a key role in creating unforgettable experiences for our customers. If you’re looking for a role where no two days are the same, and you thrive in a varied role we would love to hear from you.
What You’ll Do
- Respond promptly to all enquiries via phone, email, and online platforms
- Showcase our venue by conducting viewings with prospective clients
- Build relationships with potential customers, planners, agencies and convert enquiries into bookings
- Proven sales experience with a proactive approach to securing bookings, increasing conversions, and upselling venue services to maximize revenue and attract more weddings and events
- Maintain accurate records and track enquiries using a CRM system
- Collect and manage client feedback and reviews
- Manage weddings, private events, and corporate functions from enquiry to execution
- Work closely with couples, clients, and event planners to coordinate every detail
- Collaborate with internal teams and external suppliers to ensure seamless events
- Prepare key event documents, such as schedules, table plans, rooming lists, and invoices
- Oversee events on the day, ensuring everything runs smoothly
- Plan and coordinate marketing events such as Open Days and Taster Evenings
Additional Responsibilities
This role requires flexibility, as you may be required to take on various ad hoc duties to support the smooth running of the venue and events.
What We’re Looking For
- Proven experience in weddings and events and a strong background in sales and hospitality
- A confident and friendly personality with excellent people skills
- Strong organisational skills and attention to detail
- Sales experience with a proactive approach to securing bookings
- Strong computer skills with experience of MS Office and Excel, previous experience of using a CRM system to manage client enquiries and bookings would be useful
- A team player with a passion for delivering exceptional service
- Flexibility to work evenings and weekends
- Ability to work independently, manage your own day and diary, and make responsible decisions on behalf of the couple/client and the company
Working Hours
The shift pattern will vary depending on the event schedule, including weekend work:
- Non-event days: 9:00 AM – 5:00 PM
- Wedding days: 8:00 AM – 3:00 PM
- Other events (parties, corporate, PR): Shift patterns will vary
Benefits
- Company pension
- On-site parking
- Social events
- 28 days holiday
- Discounted events
- Bonus
If you're enthusiastic about creating exceptional events, have strong sales and customer service skills, and want to work in a supportive, family-run environment where your ideas are valued, we’d love to hear from you!
To apply, please send your CV and a cover letter to mail@grittletonhouse.co.uk
Application deadline: 29/03/2025
Wedding & Event Co-Ordinator employer: Grittleton House
Contact Detail:
Grittleton House Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Wedding & Event Co-Ordinator
✨Tip Number 1
Familiarise yourself with Grittleton House and its unique offerings. Understanding the venue's history, layout, and services will help you engage more effectively with potential clients during viewings and inquiries.
✨Tip Number 2
Network within the local wedding and events industry. Attend local bridal shows, networking events, or workshops to meet potential clients and suppliers, which can enhance your credibility and lead to more bookings.
✨Tip Number 3
Showcase your organisational skills by preparing a mock event plan. This could include schedules, table layouts, and vendor lists, demonstrating your ability to manage details and execute seamless events.
✨Tip Number 4
Highlight your sales experience in conversations. Be ready to discuss specific strategies you've used to convert inquiries into bookings, as this role requires a proactive approach to securing events.
We think you need these skills to ace Wedding & Event Co-Ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in weddings and events, as well as your sales and customer service skills. Use specific examples to demonstrate your achievements in these areas.
Craft a Compelling Cover Letter: In your cover letter, express your passion for hospitality and event management. Mention why you are drawn to Grittleton House specifically and how your skills align with their values of creativity and innovation.
Showcase Your Organisational Skills: Provide examples in your application that showcase your strong organisational skills and attention to detail. Discuss any relevant tools or systems you've used, such as CRM software, to manage events effectively.
Highlight Flexibility and Teamwork: Emphasise your ability to work flexible hours, including weekends, and your experience working collaboratively in a team. This will show that you are adaptable and ready to support the venue's needs.
How to prepare for a job interview at Grittleton House
✨Showcase Your Passion for Events
Make sure to express your enthusiasm for weddings and events during the interview. Share personal experiences or stories that highlight your love for creating memorable occasions, as this role is all about crafting unforgettable experiences.
✨Demonstrate Your Sales Skills
Prepare examples of how you've successfully converted enquiries into bookings in previous roles. Discuss your proactive approach to sales and any strategies you've used to upsell services, as strong sales skills are crucial for this position.
✨Highlight Your Organisational Skills
Be ready to discuss how you manage multiple tasks and details simultaneously. Provide specific examples of how you've coordinated events or projects, showcasing your attention to detail and ability to keep everything running smoothly.
✨Prepare for Scenario Questions
Expect questions that assess how you'd handle various event-related scenarios. Think about potential challenges you might face in this role and prepare thoughtful responses that demonstrate your problem-solving skills and ability to think on your feet.
