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- Tasks: Support the Senior Leadership Team and manage office operations in a dynamic environment.
- Company: Join a newly established insurance business in the heart of London.
- Benefits: Enjoy hybrid working options and a competitive salary up to £65k.
- Why this job: Experience a varied role with opportunities for growth in a fast-paced startup culture.
- Qualifications: Previous experience as an Executive Assistant or Office Manager, ideally in financial services.
- Other info: Flexibility to work fully in-office when required is essential.
The predicted salary is between 48000 - 52000 £ per year.
We are thrilled to be recruiting for a newly established insurance business, who require an Office Manager / Executive Assistant to support them until December 2025. Working with a team of insurance industry experts, you will provide Executive Assistant duties to their Senior Leadership Team whilst also overseeing the smooth running of a newly opened office space.
With focus placed on making their office space run as smoothly as possible, you will combine these duties with the management of ever-changing diaries, assisting with global travel organisation and meeting coordination across time zones. With many processes and procedures being put into place, this is an ideal opportunity for an individual who has worked within a start up / fast growth business where no two days are the same.
Your abilities to tilt, reprioritise, anticipate, forward plan and problem solve will all be critical to success in the role, as will your experience of handling business sensitive information with discretion. A wonderfully varied, challenging and encompassing role, this client is looking for an individual who brings both Executive Assistant and Office Management experience, ideally gained from a financial or professional services business.
Working on a number of business-related projects whilst balancing the needs of your executives, you will need to have expert prioritisation, organisational and time management skills with an international mindset. The business offers hybrid working (3/2) but you must be able to flex up to being fully office based when needed. Salary up to £65k (DOE).
Office Manager & Executive Assistant employer: Victoria Lindfield Associates
Contact Detail:
Victoria Lindfield Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager & Executive Assistant
✨Tip Number 1
Familiarise yourself with the insurance industry and the specific challenges faced by start-ups in this sector. This knowledge will help you engage in meaningful conversations during interviews and demonstrate your understanding of the role's demands.
✨Tip Number 2
Network with professionals who have experience as Executive Assistants or Office Managers in fast-paced environments. They can provide insights into the role and may even refer you to opportunities within their networks.
✨Tip Number 3
Showcase your organisational skills by preparing a mock schedule or plan for managing an executive's diary, including how you would handle conflicting appointments and travel arrangements across time zones.
✨Tip Number 4
Research the company culture of the business you're applying to. Understanding their values and work environment will allow you to tailor your approach and demonstrate how you align with their vision during discussions.
We think you need these skills to ace Office Manager & Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and executive assistance. Emphasise your skills in prioritisation, organisation, and time management, as these are crucial for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the insurance industry and your ability to thrive in a fast-paced environment. Mention specific examples of how you've successfully managed diaries, organised travel, and handled sensitive information.
Highlight Relevant Skills: In your application, clearly outline your experience with global travel coordination and meeting management across different time zones. This will demonstrate your capability to handle the responsibilities of the role effectively.
Showcase Adaptability: Since the company is a start-up, it's important to convey your adaptability and problem-solving skills. Include examples from your past roles where you successfully navigated changing priorities or implemented new processes.
How to prepare for a job interview at Victoria Lindfield Associates
✨Showcase Your Organisational Skills
As an Office Manager and Executive Assistant, your ability to organise is key. Be prepared to discuss specific examples of how you've managed complex schedules or coordinated multiple projects simultaneously. Highlight any tools or methods you use to stay organised.
✨Demonstrate Flexibility and Adaptability
This role requires someone who can handle a fast-paced environment and adapt to changing priorities. Share experiences where you've successfully navigated unexpected challenges or shifts in focus, especially in a start-up or dynamic setting.
✨Emphasise Discretion and Professionalism
Handling sensitive information is crucial in this position. Be ready to talk about how you've maintained confidentiality in previous roles and the importance of discretion in your work, particularly when dealing with senior executives.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and decision-making skills. Prepare for scenarios related to diary management, travel coordination, or office operations, and think through how you would approach these situations effectively.
