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- Tasks: Support a Managing Director with admin tasks and oversee operations like logistics and race events.
- Company: Join CKL Developments, an award-winning classic car restoration and racing business in East Sussex.
- Benefits: Enjoy a competitive salary, flexible hours, and free tea, coffee, and biscuits!
- Why this job: Be part of a passionate team, grow your skills, and make a real impact in a dynamic environment.
- Qualifications: Detail-oriented, organised, and able to thrive under pressure; experience in admin or interest in classic cars preferred.
- Other info: Permanent full-time role with flexible start times and occasional evening or weekend work.
The predicted salary is between 30000 - 42000 £ per year.
CKL Developments are an award-winning classic car restoration and racing business based in Battle, East Sussex, specialising in Jaguar powered cars from the 1950s and 1960s. We are currently looking for an Executive Assistant & Operations Administrator. We have an exciting and challenging role for a talented, organised and driven individual to join the team at CKL Developments. The brief is broad ranging and offers great opportunity for personal and career development to the successful candidate.
Responsibilities
- In the Executive Assistant part of the role you will be providing high-level administrative and secretarial support to one of the Joint Managing Directors, managing their calendar, handling correspondence, arranging travel, coordinating meetings, and generally ensuring the smooth operation of their day-to-day activities, often requiring a high level of confidentiality and strong organisational skills.
- In the role of Operations Administrator you will be responsible for the following:
- Logistics - arranging in-house and subcontract transport and drivers
- Race Events - all aspects of preparation for race events including entries, transport, accommodation, documentation, billing and equipment
- Vehicle Sales - process management including initial enquiry, agreements, advertising, correspondence, CRM updates, documentation and meetings
- Workshop - assist the Managing Director and others with efficient running of the Workshop as required including enquiries, bookings, estimates, invoicing, performance monitoring and subcontractor management
Requirements
- You will have experience in the various aspects of the role described, but above all we are looking for a self-motivated and passionate individual who thrives on taking responsibility for delivering in a challenging, fast-paced working environment.
- You will be/have:
- Detail-oriented
- High level of organisational skills
- Able to work under pressure to meet strict deadlines
- Proficiency in Microsoft Office suite especially Outlook and Teams
- Excellent written and verbal communication and interpersonal skills
- A team player
- Experience of or interest in the classic car, motorsport or other related industry
- An understanding of vehicle repairs and maintenance, but detailed knowledge is not essential
- Able to maintain a calm demeanour and sense of humour even when under pressure
Why Apply?
- We offer a varied and interesting role with responsibility, challenge and the real opportunity to grow and make an impact on the success of the business.
- We are a team of around 20 people with a friendly culture and a passion for what we do.
- We offer a competitive salary with progression based on the success of the individual.
- And if all that isn't enough there's free tea, coffee and biscuits!
This is a permanent full-time (35-40hrs/week) office-based role with flexible start time (7.00am to 8.30am) based at our premises in Battle, East Sussex. Due to the nature of the role some evening or weekend availability may occasionally be required.
Executive Assistant and Operations Administrator employer: CKL Developments Ltd
Contact Detail:
CKL Developments Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant and Operations Administrator
✨Tip Number 1
Familiarise yourself with CKL Developments and their work in classic car restoration. Understanding their specific focus on Jaguar powered cars from the 1950s and 1960s will help you demonstrate genuine interest during any discussions.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects simultaneously. This will show that you can thrive in a fast-paced environment, which is crucial for this role.
✨Tip Number 3
Network with professionals in the classic car or motorsport industry. Engaging with others in this field can provide insights and connections that may give you an edge when applying for the position.
✨Tip Number 4
Prepare to discuss your proficiency in Microsoft Office, especially Outlook and Teams. Being able to articulate how you've used these tools effectively in previous roles will demonstrate your readiness for the administrative aspects of the job.
We think you need these skills to ace Executive Assistant and Operations Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Executive Assistant and Operations Administrator role. Emphasise your organisational skills, attention to detail, and any experience in logistics or event management.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for classic cars and motorsport. Explain why you are drawn to CKL Developments and how your skills can contribute to their success. Be sure to mention your ability to work under pressure and your proficiency in Microsoft Office.
Highlight Relevant Experience: In your application, specifically mention any previous roles where you provided high-level administrative support or managed operations. Use examples that demonstrate your ability to handle multiple tasks and maintain confidentiality.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at CKL Developments Ltd
✨Showcase Your Organisational Skills
As an Executive Assistant and Operations Administrator, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously, especially under pressure. This will demonstrate your capability to handle the diverse responsibilities of the role.
✨Demonstrate Your Communication Skills
Excellent written and verbal communication is key for this position. Be ready to discuss how you've effectively communicated with team members, clients, or stakeholders in previous roles. Consider preparing a brief example of a challenging communication scenario you navigated successfully.
✨Express Your Passion for Classic Cars
CKL Developments values a genuine interest in classic cars and motorsport. Share your enthusiasm for the industry during the interview. Whether it's a personal project or a favourite car model, showing your passion can set you apart from other candidates.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations related to logistics, event preparation, or administrative challenges. Think through potential scenarios and how you would approach them, highlighting your problem-solving skills and ability to maintain composure under pressure.
