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- Tasks: Be the right hand to the Global Sales Director, managing schedules and travel plans.
- Company: Join a dynamic gallery known for its innovative approach to art and sales.
- Benefits: Enjoy a full-time role in London with opportunities for growth and networking.
- Why this job: Perfect for those who thrive in fast-paced environments and love art!
- Qualifications: Looking for organized, proactive individuals with strong communication skills.
- Other info: This role offers a chance to work closely with top industry professionals.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Job Details: EA to Global Sales Director
Full details of the job.
Vacancy Name
Vacancy Name EA to Global Sales Director
Vacancy No
Vacancy No VN124
Employment Type
Employment Type Permanent (Full-time)
Location City
Location City London
Description
Description PA Responsibilities
– Manage appointments for the Director’s professional diary ensuring the diary is synced and up to date on an hourly basis
– Communicate schedule changes promptly and reorganise timely ensuring all parties are notified
– Book restaurants, venues etc. as required
– Manage personal diary: events, holidays, reminders of birthdays and special events
– Manage all aspects of travel coordination: travel research, visa applications, passport renewals; flight, car and taxi bookings, liaise with travel agents or book direct with transport companies as required
– Prepare travel itineraries and travel information packs, collate and provide any required paperwork for meetings along with research on full directions/ maps etc.
– Reconcile Director’s credit card and cash expenses and collect receipts and provide promptly to Finance, process invoices, create and pass purchase orders
– Ensure that company budgets are adhered to where applicable
– Liaise with clients on arrangements for gallery tours, tickets etc.
– Project manage the Director’s online profile and social media accounts
– Maintain office filing, archiving, and catalogue library for the Director’s office
– Liaise with Operations and IT departments to maintain office supplies and ensure the smooth running of computer systems, iPhone and iPad for the Director’s office
– Assist with ad hoc gift purchasing
Management Support Responsibilities
– Assist in obtaining management information on a regular basis to provide to the Director, to include reports on debtors, pro-formas, sales data, budgets, sales team info, artist statement etc.
– Prepare documentation on behalf of the Director for weekly Board meetings
– Liaise with and gather information from gallery staff on behalf of the Director and arrange regular meetings as required
– Coordinate and action management information in liaison with the Director
– Ensure the Director is updated following Artist and Sales Liaison visits to artists’ studios or when new works are brought into the gallery for artists that the Director is not directly responsible for (i.e. artists that GSD is not Sales Liaison for)
– Print and collate relevant press for the Director
– Prepare the creation of information packs and presentation material for relevant artists forthcoming shows (that the Director is not SL for)
– Working alongside the secondary market team oversee correct management of the gallery’s internal artists’ stock e.g. sales and acquisitions
– Working with the secondary market team ensure internal artists coming up at auction are discussed and a strategy on acquisition is confirmed ahead of the sale
Sales Admin Support Responsibilities (when required)
– Provide administrative support to the Global Sales Director’s Client Manager as required,
prioritising duties as necessary on:
o Log and refuse offers on the sales database
o Create Sales PDFs, invoice and sale packs
o Select lists for events and mail outs
o Organise client tickets for external events
o Ensure details and images of new works by all artists are shown to the Director when circulated
o Oversee, update and check current Sales PDFs for accuracy, making amendments as necessary alongside/with the relevant AA and Client Manager
o Manage the Directors digital sale folders, delete sold works and keep data current and correct alongside/with the relevant AA and Client Manager
o Assist the Director’s Client Manager with client research
General
– Act as the point of contact for the Directors’ office in regard to client liaison when the Client Manager is not present
– Attend staff meetings and gallery events as required
– Maintain office filing, archiving and electronic database as required
– Deal with other appropriate duties that may be allocated
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EA to Global Sales Director employer: White Cube
Contact Detail:
White Cube Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA to Global Sales Director
✨Tip Number 1
Familiarize yourself with the art industry and the specific gallery's focus. Understanding the types of artists and exhibitions they represent will help you communicate effectively and anticipate the needs of the Global Sales Director.
✨Tip Number 2
Develop strong organizational skills and tools to manage multiple schedules and tasks efficiently. Consider using digital calendars and project management apps to showcase your ability to keep everything in sync.
✨Tip Number 3
Network within the art community and attend relevant events. Building relationships with gallery staff, artists, and clients can provide valuable insights and demonstrate your commitment to the role.
✨Tip Number 4
Prepare to discuss your experience with travel coordination and budget management. Be ready to share specific examples of how you've successfully handled complex travel arrangements or managed expenses in previous roles.
We think you need these skills to ace EA to Global Sales Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of an EA to the Global Sales Director. Focus on your organizational skills, travel coordination experience, and any previous roles that involved managing schedules or client relations.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and how your skills can contribute to the success of the Global Sales Director. Mention specific examples from your past experiences that demonstrate your ability to manage complex schedules and support senior management.
Highlight Communication Skills: Since the role involves liaising with clients and various departments, emphasize your strong communication skills in both your CV and cover letter. Provide examples of how you've effectively communicated schedule changes or coordinated events in previous positions.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure there are no typos or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role of an Executive Assistant.
How to prepare for a job interview at White Cube
✨Showcase Your Organizational Skills
As an EA to the Global Sales Director, your ability to manage complex schedules is crucial. Be prepared to discuss specific examples of how you've successfully managed multiple appointments and reorganized schedules in a fast-paced environment.
✨Demonstrate Proactive Communication
Effective communication is key in this role. Highlight your experience in promptly notifying stakeholders about schedule changes and how you ensure everyone is kept in the loop. Consider sharing a situation where your communication skills made a significant impact.
✨Highlight Travel Coordination Experience
Travel management is a big part of this position. Be ready to talk about your experience with travel arrangements, including booking flights, managing itineraries, and handling visa applications. Mention any tools or software you’ve used to streamline these processes.
✨Prepare for Management Support Scenarios
You’ll be assisting with management information and documentation. Think of examples where you’ve prepared reports or presentations for senior management. Discuss how you gather and synthesize information effectively to support decision-making.
