Office Administrator

ESD are looking for an Office Administrator located in Reading for an immediate start.

Contracted hours: 8am-4pm or 9am -5pm

5 days a week in the office, No hybrid work.

Holiday allowance: 25 days + bank holidays, 3-4 days are held back for Christmas.

Job Description Below:

IT (in conjunction with our IT 3rd party provider)

· Management of IT support services Internal & external

· Support of all application software and online subscriptions

· Hardware & Software implementation throughout the business

· Reporting of IT issues to IT service provider

· Manage Office & Mobile Phone Handsets & Contracts

· 6 Monthly Review of IT Service Support

HR

· Complete new starter process

· Maintain sickness records

· Timesheet reconciliation against Bright HR sickness (our HR provider)

· Maintain HR records

· Complete leavers process

Office Maintenance

· Ensure all infrastructure resources required for office are supplied. Energy/Stationary/welfare supplies/office cleaning contract/ cleaning products/recycling/waste management etc

· Check Fire Alarm , Fire extinguishers & Security Maintenance

· Monitor and manage cleaning company

· Arrange maintenance of Fire alarms

· Manage fuel cards & associated invoices – Weekly

· Manage external maintenance i.e. ground maintenance, service of septic tank

· 1st aider / fire Warden

· Maintain Ops van x 3Number (who’s using them, MOTs, leases etc)

· Report meter readings

Admin

· Booking hotel/travel & training facilities

· Coordinate with our charity partner COWSHED for events we support

· Company event coordination and charity partnerships

· Coordination of social media and marketing information

· Miscellaneous support: supplies and consumables for project sites

· New supplier setup

· Maintain supplier insurance records, Verification and monitoring of sub-contractor insurances

· Distribute Barclaycard statements

· Print/distribute Screwfix invoices

· Print/distribute Allstar invoices

· Uploading of appropriate business information to shared drives