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For Companies At a Glance
- Tasks: Manage daily office operations and document control in a busy construction environment.
- Company: Join a leading high-end fit-out contractor known for luxury projects in London.
- Benefits: Enjoy a competitive salary, career development, and a supportive team culture.
- Why this job: Be part of a dynamic team delivering excellence in luxury construction with growth opportunities.
- Qualifications: Experience in office management and document control, preferably in construction; strong organisational skills required.
- Other info: Proficiency in document management systems like Aconex is a plus.
The predicted salary is between 36000 - 54000 £ per year.
Salary: Up to GBP45,000 per annum (dependent on experience)
Location: Central London
Industry: Construction / High End Fit-out
About The Role
Our client is a leading high end fit-out construction contractor who specialise in fabricating and installing natural stone products into luxury commercial properties throughout London. Renowned for attention to detail and commitment to excellence, they deliver high-quality solutions tailored to our clients' unique visions. Due to ongoing growth, they are seeking an experienced Office Manager/Document Controller to join their dynamic team. If you have a background in office management, document control, office administration, and an understanding of the construction industry, we’d love to hear from you!
Key Responsibilities
- Managing the day to day running of a busy construction office, supporting the directors and senior leaders within the business with admin tasks.
- Coordinating daily office operations to ensure smooth workflow and efficiency.
- Managing and maintaining document control processes to ensure compliance with company and industry standards.
- Handling administration duties, including maintaining accurate records, preparing reports, and supporting project teams.
- Ensuring the company remains compliant with all construction-related regulations and standards.
- Supporting project management teams with documentation using platforms such as Aconex, ProjectPlus, or Asite.
- Liaising with internal and external stakeholders to maintain effective communication and collaboration.
About You
The ideal candidate will have:
- Proven experience in office management, document control and office coordination/administration.
- A solid understanding of the construction industry, with knowledge of compliance requirements in a fast-paced environment.
- Hands-on experience with document management systems such as Aconex, ProjectPlus, or Asite (highly beneficial).
- Strong organizational skills and the ability to manage multiple tasks simultaneously.
- Excellent attention to detail and a proactive approach to problem-solving.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
What's On Offer
- Competitive salary up to GBP45,000 (based on experience).
- A supportive and collaborative working environment.
- Career development opportunities within a growing company.
How to Apply
If you’re ready to take the next step in your career as a Document Controller / Office Coordinator, we want to hear from you! Please submit your CV and a brief cover letter detailing your experience and suitability for the role to (url removed).
Office Manager / Document Controller employer: Samuel James Recruitment Ltd
Contact Detail:
Samuel James Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager / Document Controller
✨Tip Number 1
Familiarise yourself with the specific document management systems mentioned in the job description, such as Aconex, ProjectPlus, or Asite. Having hands-on experience or even completing online tutorials can give you a significant edge during interviews.
✨Tip Number 2
Network within the construction industry by attending relevant events or joining online forums. Building connections can provide insights into the company culture and may even lead to referrals, which can greatly enhance your chances of landing the job.
✨Tip Number 3
Prepare to discuss your organisational skills and how you've managed multiple tasks in previous roles. Use specific examples that demonstrate your ability to maintain efficiency in a busy office environment, as this is crucial for the role.
✨Tip Number 4
Research the company’s recent projects and their approach to high-end fit-out construction. Being knowledgeable about their work will not only impress during interviews but also help you tailor your responses to align with their values and expectations.
We think you need these skills to ace Office Manager / Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in office management and document control, particularly within the construction industry. Use specific examples that demonstrate your skills and achievements relevant to the role.
Craft a Compelling Cover Letter: In your cover letter, clearly outline why you are a great fit for the Office Manager/Document Controller position. Mention your understanding of compliance requirements and your hands-on experience with document management systems like Aconex or ProjectPlus.
Showcase Relevant Skills: Emphasise your organisational skills and attention to detail in both your CV and cover letter. Provide examples of how you've successfully managed multiple tasks in a fast-paced environment, as this is crucial for the role.
Follow Application Instructions: Ensure you submit your application through the specified channel, including both your CV and cover letter. Double-check for any specific instructions mentioned in the job posting to avoid missing out on your chance to impress.
How to prepare for a job interview at Samuel James Recruitment Ltd
✨Showcase Your Organisational Skills
As an Office Manager/Document Controller, your ability to manage multiple tasks is crucial. Prepare examples from your past experience where you successfully organised office operations or managed documentation processes efficiently.
✨Demonstrate Industry Knowledge
Familiarise yourself with the construction industry and its compliance requirements. Be ready to discuss how your understanding of these regulations can benefit the company and ensure smooth operations.
✨Highlight Your Technical Proficiency
If you have experience with document management systems like Aconex, ProjectPlus, or Asite, make sure to mention it. Discuss how you've used these tools in previous roles to enhance workflow and maintain compliance.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to handle a challenging situation in the office or with documentation, and be ready to explain your thought process and the outcome.
