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- Tasks: Lead the e-Billing team, ensuring timely invoice submissions and performance monitoring.
- Company: Join a dynamic legal firm with a focus on innovation and client satisfaction.
- Benefits: Enjoy flexible working options and opportunities for professional growth.
- Why this job: Be part of a collaborative culture that values your input and drives impactful change.
- Qualifications: 3+ years of e-Billing experience, preferably in a law firm; knowledge of 3E is a plus.
- Other info: Work from our Jersey, Southampton, or London offices.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking an individual as e-Billing Manager to take responsibility for the ongoing daily management of all CO Group's e-Billing ensuring the timely and accurate submission of invoices to our clients' chosen e-Billing portals. This role can be based in one of our Jersey, Southampton, or London offices.
Responsibilities
- Manage and develop direct reports to ensure that all team objectives and e-Billing deadlines and targets are achieved.
- In conjunction with the group revenue manager, lead the e-billing and e-Billing Hub improvements.
- Manage the list of e-billing clients and ensure the timely submission of invoices through the relevant e-billing portals.
- Develop key performance indicators to ensure objectives are met, and monitor team performance.
- Proactively work across the CO group ensuring effective stakeholder engagement through a changing and demanding environment.
- Establish a framework of governance to ensure the timeliness and accuracy of e-billing in line with the Service Levels agreed.
- Have an active role in the firm’s practice management system, 3E, promoting system utilisation and process improvements.
- Proactively identify data gaps and work towards solutions, particularly with onboarding requirements.
- Submission and timely electronic accrual/budget submissions.
- Liaising with Finance, Partners, and Fee Earners in respect of their unpaid invoices.
- Assist with external and internal audit requirements, ensuring the timely provision of e-bills along with any supplementary evidence.
- Assist with the day-to-day administrative support within the team as and when required.
Experience
- Prior experience of 3E and e-Billing Hub (Elite Enterprise also an advantage).
- 3 years plus e-billing experience in a law firm.
- Prior exposure to meeting with and dealing with Partners.
- Advanced knowledge of standard billing practices and procedures.
- Advanced knowledge of Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook).
Click on "Apply for this job" to submit your CV. If you are interested in this vacancy, please apply and submit your CV.
E-Billing Team Manager (VA458) employer: Carey Olsen
Contact Detail:
Carey Olsen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land E-Billing Team Manager (VA458)
✨Tip Number 1
Familiarise yourself with the e-Billing systems mentioned in the job description, particularly 3E and e-Billing Hub. Having a solid understanding of these platforms will not only boost your confidence but also demonstrate your commitment to the role during any discussions.
✨Tip Number 2
Network with professionals in the legal billing sector, especially those who have experience with e-Billing. Engaging with them can provide you with insights into the role and may even lead to referrals or recommendations that could strengthen your application.
✨Tip Number 3
Prepare to discuss your experience managing teams and meeting deadlines. Be ready to share specific examples of how you've successfully led projects or improved processes in previous roles, as this will be crucial for demonstrating your fit for the managerial aspect of the position.
✨Tip Number 4
Stay updated on the latest trends and best practices in e-Billing within the legal industry. Showing that you are proactive about learning and adapting to changes can set you apart from other candidates and highlight your dedication to the field.
We think you need these skills to ace E-Billing Team Manager (VA458)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your 3+ years of e-Billing experience and any familiarity with 3E or e-Billing Hub. Use specific examples from your previous roles that demonstrate your ability to manage teams and meet deadlines.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the E-Billing Team Manager position. Discuss how your experience aligns with the responsibilities outlined in the job description, particularly your skills in stakeholder engagement and process improvements.
Highlight Relevant Skills: Emphasise your advanced knowledge of billing practices and Microsoft Office Suite. Mention any experience you have with audit requirements and how you've successfully managed invoicing processes in previous roles.
Proofread Your Application: Before submitting your application, carefully proofread your CV and cover letter for any errors. Ensure that all information is clear and professional, as attention to detail is crucial in this role.
How to prepare for a job interview at Carey Olsen
✨Showcase Your E-Billing Experience
Make sure to highlight your 3+ years of e-billing experience during the interview. Be prepared to discuss specific projects or challenges you've faced in previous roles, especially those related to managing e-billing portals and ensuring timely submissions.
✨Demonstrate Leadership Skills
As a potential team manager, it's crucial to showcase your ability to manage and develop direct reports. Share examples of how you've successfully led teams, met objectives, and improved performance in past positions.
✨Familiarise Yourself with 3E
Since prior experience with 3E is desirable, take some time to understand its functionalities and how it integrates with e-billing processes. Being able to discuss your familiarity with this system will set you apart from other candidates.
✨Prepare for Stakeholder Engagement Questions
Expect questions about how you would engage with various stakeholders, including Finance, Partners, and Fee Earners. Prepare examples of how you've effectively communicated and collaborated with different departments to resolve issues or improve processes.
