Associate Director, Live Events

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The Highlights

• 7+ years of experience in supporting corporate hospitality events
• Past experience supporting events tied to Formula 1 or Formula E racing required
• Proficiency with CVENT or similar tools required
• 1+ year of experience managing people

rEvolution is a leading global sports marketing agency. Founded in 2001 with a focus on representing brands in sports, we provide our clients with a full-service marketing approach, including sponsorship consulting, media planning and buying, creative production and design, experiential marketing, hospitality, public relations, social media and data & insights.

rEvolution is seeking an Associate Director, Live Events to join our growing sports marketing agency. In this role, reporting to the Sr. Director, Head of Live Events, you will be responsible for helping lead all aspects of planning and execution on numerous high-level, high-profile client events.

You Will:

• Lead strategic planning and execution for multiple events simultaneously, ensuring alignment with broader organisational goals and client expectations.
• Work closely with the Head of Events to contribute to the growth and strategy of the events team, recommending process improvements, future event opportunities, and resource needs.
• Provide leadership in crisis management, addressing unexpected challenges or changes quickly and effectively to ensure smooth event execution.
• Develop and manage post-event reports, including budget reconciliation, sponsor and client feedback, and any follow-up actions required for future events or business development.
• Develop event concepts, themes, and timelines in collaboration with clients and internal stakeholders.
• Manage event budgets, track expenses, and negotiate contracts with vendors and suppliers to optimize resources and achieve cost savings.
• Work with internal rEvolution teams (Client Services, Creative, etc.) to ensure events stay on track according to the program timeline and within budget.
• Coordinate all logistical event details including but not limited to venue selection, contract negotiations, financial management, guest online registration and communication, air and ground transportation, hotel, merchandise, tickets, activities, printed collateral/signage, audio visual, catering, talent/entertainment, gifting, etc.
• Serve as the primary point of contact for clients, sponsors, and other stakeholders, maintaining open communication and addressing inquiries and concerns in a timely and professional manner.
• Recruit, train, and supervise event staff and volunteers, delegating tasks and providing guidance as needed.
• Oversee event setup, operations, and teardown, ensuring adherence to safety protocols and industry standards.
• Evaluate event success and gather feedback for continuous improvement, analysing metrics such as attendance, revenue, and participant satisfaction.
• Manage other team members assigned to their event and ensure that their components are being completed at the highest standards as well as setting and maintaining a comprehensive production schedule for all team members to adhere to.

You Have:

• 7-10 years of experience in the hospitality and event management industry
• 1+ year of experience of managing direct reports
• Degree in Event Management, Sports Management, Hospitality, or related field preferred.
• Strong understanding of sports industry trends, regulations, and best practices, especially F1 motorsports.
• Proven experience managing large-scale events and teams, with a strong track record of delivering high-quality, on-budget and on-time events.
• The ability to build relationships and negotiate effectively with clients, vendors, and stakeholders.
• Proficiency in event management software (CVENT preferred)
• Willingness to work evenings, weekends, and travel as required.
• Experience working across hospitality and experiential events.

This hybrid role is based in our fabulous London OR Reading office, but has a global reach.

Our Benefits Include:

• Medical/Dental/Vision insurance
• Pension scheme w/ Company Match
• Generous time off policy
• Paid Maternity and Paternity Leave coverage

WE ARE rEvolution

We are a unique collective of marketing experts, built to move the needle for brands looking to leverage sport to achieve their business goals. We know how to convey brand stories authentically in all arenas across three pillars, strategy, activation, and measurement, to deliver best-in-class ideas, execution and evaluation.

rEvolution is committed to embracing and supporting diversity, inclusivity, and equal opportunity. By continuing to build an inclusive global agency that represents a variety of backgrounds, perspectives and skills, the greater our collective work will be.

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