Executive and Personal Assistant

This is a full-time role as an Executive Assistant to an individual at Adam Management Holdings, located in the London Area, United Kingdom. The ideal candidate will provide comprehensive support to an individual who runs various international organisations, ensuring their professional and personal tasks are managed efficiently. This role demands exceptional organisational skills, a bubbly personality, and the ability to handle high-pressure situations with grace and flexibility. Looking to recruit immediately.

Key responsibilities

• Meeting and Client Relations: Accompany the individual to meetings, ensuring all necessary documents and materials are prepared. Exhibit a bubbly and engaging personality to facilitate positive interactions with clients and business partners. Act as a liaison between the individual and their contacts, ensuring effective communication and relationship management. Take detailed notes during meetings and provide concise summaries and follow-up actions.
• Personal and professional management: Schedule and manage personal and professional appointments, ensuring optimal time management. Coordinate travel arrangements, including flights, accommodations, and itineraries. Manage personal finances, including bill payments, banking, and budgeting. Oversee household management, including staff schedules, maintenance, and inventory.
• Organisational excellence: Maintain a high level of organisation in all tasks, ensuring the individual's schedule is always up-to-date. Prepare and manage correspondence, emails, and documentation with precision and confidentiality. Organise and manage professional engagements, meetings, and events, ensuring seamless execution.
• Lifestyle Management: Arrange and coordinate luxury lifestyle services, including reservations at exclusive restaurants, private events, and personal shopping. Plan and execute special events, parties, and celebrations. Manage and coordinate philanthropic activities and charitable donations. Stay updated on luxury trends, high-end products, and exclusive services.
• Administrative duties: Maintain and update a comprehensive contact database. Handle incoming calls and direct them appropriately. Prepare reports, presentations, and summaries as required. Ensure all personal and professional documentation is organised and easily accessible.

The Candidate

• Experience: Proven track record of managing high-pressure situations with grace and efficiency. Ability to process and summarise information quickly and proficiency in shorthand or real-time transcription.
• Skills: Exceptional organisational and multitasking abilities. Strong interpersonal and communication skills. Proficient in Microsoft Office Suite and other relevant software. Ability to maintain confidentiality and discretion at all times. Knowledge of luxury brands, services, and high-end lifestyle trends. Ability to build positive relationships. High level of professionalism and integrity. Adaptable and able to handle a dynamic and fast-paced environment. Detail-oriented with a proactive approach to problem-solving. Polished and presentable demeanour.

Working conditions: Flexible working hours, including evenings and weekends. Travel may be required, both domestically and internationally, to accompany the individual on business and leisure trips.

Compensation: 45k - 60k salary based on experience.