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- Tasks: Support the bid process from opportunity identification to tender submission, ensuring high-quality proposals.
- Company: Join a leading Digital Transformation and Cyber Security Consultancy with exciting projects.
- Benefits: Enjoy hybrid/remote work, performance incentives, and formal apprenticeship training.
- Why this job: Perfect for organised individuals who love collaboration and want to grow in a dynamic environment.
- Qualifications: Strong communication skills, attention to detail, and proficiency in Microsoft Office required.
- Other info: Opportunity to develop into a Bid Manager or Bid Writer with ongoing training.
**THIS POSITION IS HYBRID/REMOTE - MONTHLY VISITS TO THE KENT OFFICE** Our client is a Digital Transformation and Cyber Security Consultancy and are currently looking for a Bid Coordinator to join their dynamic team! They offer innovative digital and cyber security solutions to their clients who are from the public and private sectors. You will be assisting on interesting large-scale Government and private sector projects. This is a great opportunity for someone looking to utilise their love for organising and talking with people with their passion for copywriting/drafting documents or proofreading other people's work. There is scope for the right candidate to develop a career as Bid Manager or Bid Writer.
ROLE OBJECTIVE
We are seeking an organised and detail-oriented Bid Coordinator to support the end-to-end bid process, from opportunity identification through to tender submission. This role involves assisting in coordinating the timely delivery of high-quality proposal documentation, collaborating closely with the Bid Manager, Bid Writer and internal stakeholders, managing deadlines, and ensuring all bid requirements are met. The ideal candidate will be proactive, have a high attention to detail, love organising people and thrive working in a busy environment with deadlines. Able to stay calm and speak out if they need help.
The successful candidate will obtain formal qualification in bid management, linked to an internally recognised formal qualification in bid management, The Association of Proposal Management Professionals. They will also be coached in bid and copywriting.
KEY RESPONSIBILITIES:
- Assist in the preparation, submission, and tracking of bids, ensuring alignment with client requirements and company standards.
- Candidate will be coached how to write case studies, standard selection questionnaires and general responses.
- Organise, review, and manage all bid documentation, including templates, responses, and supporting materials.
- Liaise with internal teams (e.g., sales, technical, finance, legal) to gather relevant information, clarifications, and approvals for each bid.
- Ensure all bids are compliant with internal and external guidelines, including formatting, legal requirements, and company branding.
- Maintain accurate records in bid management software, including bid progress, key dates, and outcomes.
- Track and manage bid timelines, ensuring all key milestones are met and identifying any potential risks to delivery.
- Support the quality assurance process by proofreading, reviewing, and editing bid documents to ensure accuracy and consistency.
- Assist with post-submission activities such as debriefs, feedback reviews, and updating bid libraries.
- Contribute to process improvements, identify best practices, and support in updating the bid template library and other bid resources.
EXPERIENCE REQUIRED:
- Microsoft Office Suite (Word, Excel, PowerPoint), familiarity with bid management software.
- Strong written and verbal communication skills, with attention to detail in editing and proofreading.
- Must have excellent English.
- Excellent time management skills and willingness to learn project organisation skills.
- Be the type of person that gets annoyed with typos and is always planning ahead.
- Effectively works across teams, gathers information, and coordinates responses with a variety of stakeholders.
- Proactively manages bid timelines, anticipates challenges, and communicates any issues to ensure seamless submissions.
- Thrives in a dynamic environment and adapts to changing priorities and deadlines.
- Identifies and suggests improvements to streamline the bid process and increase efficiency.
What We Offer:
- Base salary commensurate with experience, plus performance-based incentives.
- Clear pathways for career development and progression within the company. The successful candidate upon completing an apprenticeship could move into a role as a Junior Bid Manager or Junior Bid Writer.
- Formal apprenticeship training to become a Bid Manager via The Association of Proposal Management Professionals.
- On the job copywriting and project management coaching from experienced bid professional and trainer.
- Ongoing training and development opportunities to help you grow in your role.
- Join a collaborative, friendly, and ambitious team that values work-life balance and personal growth.
Bid Coordinator employer: Inspirec
Contact Detail:
Inspirec Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator
✨Tip Number 1
Familiarise yourself with the bid management process and key terminology. Understanding the nuances of bid coordination will help you engage more effectively with the Bid Manager and other stakeholders during interviews.
✨Tip Number 2
Showcase your organisational skills by preparing a mock bid document or timeline. This practical demonstration can highlight your attention to detail and ability to manage deadlines, which are crucial for this role.
✨Tip Number 3
Network with professionals in the bid management field. Engaging with others who have experience in this area can provide insights and tips that may give you an edge during the application process.
✨Tip Number 4
Prepare to discuss how you handle tight deadlines and manage multiple tasks. Providing specific examples from your past experiences can demonstrate your capability to thrive in a dynamic environment, which is essential for this position.
We think you need these skills to ace Bid Coordinator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and required skills for the Bid Coordinator position. Tailor your application to highlight how your experience aligns with these requirements.
Craft a Compelling CV: Ensure your CV is well-structured and highlights relevant experience, particularly in bid management, copywriting, and project organisation. Use bullet points for clarity and include specific examples of your achievements.
Write a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention your organisational skills, attention to detail, and any relevant experience in managing bids or working with cross-functional teams.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter to eliminate any typos or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Bid Coordinator role.
How to prepare for a job interview at Inspirec
✨Showcase Your Organisational Skills
As a Bid Coordinator, your ability to organise and manage multiple tasks is crucial. Be prepared to discuss specific examples of how you've successfully managed deadlines and coordinated projects in the past.
✨Demonstrate Attention to Detail
This role requires a high level of accuracy in documentation. Bring along samples of your proofreading or editing work, and be ready to explain your process for ensuring quality and compliance in bid submissions.
✨Communicate Effectively
Strong written and verbal communication skills are essential. Practice articulating your thoughts clearly and concisely, and be prepared to discuss how you gather information from various stakeholders.
✨Express Your Passion for Learning
The company values ongoing training and development. Share your enthusiasm for learning new skills, particularly in bid management and copywriting, and mention any relevant courses or certifications you’re interested in pursuing.
