Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Events Team in delivering exciting events and manage registration tasks.
- Company: Join an award-winning marketing agency in Guildford with a vibrant work culture.
- Benefits: Enjoy hybrid working options and flexible office days, plus hands-on event experience.
- Why this job: Perfect for those who thrive under pressure and want to make an impact in events.
- Qualifications: Must have at least 6 months of event admin experience and strong communication skills.
- Other info: Be part of a dynamic team and gain valuable insights into event logistics.
My client is an award winning integrated marketing agency based in Guildford and they are looking to recruit an Events Administrator on a temp basis for around a couple of months. Although based in their Guildford office, the business also supports home working via their Hybrid Working policy. However, you must be able to work in the office 2/3 days a week and these days will be agreed with my client. You will also be required to attend build up and breakdown of the event as well as being on site during the event.
Key responsibilities will include:
- Proactively support the Events Team on delivering our largest event, thriving under pressure and tight deadlines
- Assist in vetting registration applications and admin duties on the registration platform
- Taking over responsibility for delegate pass bookings
- Chasing sponsors for final details
- Proofreading printed material
- Answer any questions from sponsors regarding delegate passes/details for the day
- Credit Control for any outstanding invoices
- Manning registration desk on the event day, taking new registration
- Help the team with event logistics
- Picking up the phone and calling delegates to confirm their attendance
- Work with the Events Team to create a sustainable approach to event delivery
- Pro-actively support the operations department and any of the other departments as and when required
- Pays attention in meetings to ensure they are informed and up to date
- Immediately escalates issues that come to your attention
If you have at least 6 months event admin experience and are a quick thinker with fantastic communication and admin skills then this could be the temp role for you.
Event Administrator employer: Halmer Recruit
Contact Detail:
Halmer Recruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Administrator
✨Tip Number 1
Network with professionals in the events industry, especially those who have experience working with integrated marketing agencies. Attend local events or webinars to connect with potential colleagues and learn more about the company culture.
✨Tip Number 2
Familiarise yourself with common event management software and registration platforms. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 3
Prepare to discuss specific examples of how you've successfully managed tight deadlines and high-pressure situations in previous roles. This will showcase your ability to thrive in a fast-paced environment, which is crucial for this position.
✨Tip Number 4
Research the company’s past events and their approach to sustainability in event delivery. Showing that you understand their values and are aligned with their mission can make a strong impression during your discussions.
We think you need these skills to ace Event Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event administration. Focus on any previous roles where you managed registrations, liaised with sponsors, or handled logistics.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific skills that align with the job description, such as your ability to work under pressure and your communication skills.
Highlight Relevant Experience: In your application, emphasise your past event administration experience. Include examples of how you've successfully managed events or supported teams in high-pressure situations.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Halmer Recruit
✨Showcase Your Event Experience
Make sure to highlight your previous experience in event administration. Discuss specific events you've worked on, your role, and how you contributed to their success. This will demonstrate your capability to thrive under pressure and meet tight deadlines.
✨Prepare for Common Questions
Anticipate questions related to event logistics, communication with sponsors, and handling delegate inquiries. Practising your responses will help you feel more confident and articulate during the interview.
✨Demonstrate Your Communication Skills
Since the role requires fantastic communication skills, be prepared to showcase these during the interview. Use clear and concise language, and provide examples of how you've effectively communicated with team members, sponsors, or delegates in the past.
✨Ask Insightful Questions
At the end of the interview, ask thoughtful questions about the company's approach to event delivery and their hybrid working policy. This shows your genuine interest in the role and helps you understand if it's the right fit for you.
