Personal Assistant

Role: Personal Assistant (PA) Location: Kensington Type: Temporary Rate: Up to £18.00p/h Days/Hours: Monday to Friday, 35hrs per week Main Duties and Responsibilities of the Personal Assistant: * Work with the Deputy Director of Advancement and Alumni to develop and agree a plan for securing new legacy funding (including pecuniary, specific and reversionary gifts) * Work with the team, including the two Major Gift Managers, to research new and existing prospects and support on developing strong solicitation plans * Work with the Events team to provide appropriate engagement opportunities for donors and legacy pledgers * Provide administrative support to senior colleagues so that they are adequately prepared to make direct approaches to potential donors via phone calls, one-to-one meetings, presentations, cultivation and networking events * Work closely with solicitors, executors, and beneficiaries to provide accurate and sensitive support throughout the probate process, building trust and ensuring a smooth experience for all parties involved * Stay up to date with relevant legislation and best practices to ensure our clients’ legacy administration remains efficient and compliant * Work with colleagues across the College to ensure that donors receive regular and timely submission of proposals and reports * Ensure that all communications with donors are of a consistently high quality and adhere to donor and our clients’ standards, including where appropriate brand guidelines * Build effective working relationships with colleagues and to promote the work of the Advancement & Alumni team and ensure productive cross-department cooperation * Ensure that all activities comply fully with current GDPR legislation, codes of practice and ethical guidelines * Maintain accurate donor records and update Raiser’s Edge with relevant information as directed by the Deputy Director of Advancement &Alumni * Carry out any other duties which may be reasonably requested * The job may involve some travel or occasional evening and weekend work, for which TOIL will be given in line with our clients’ policies The ideal Personal Assistant will have: * Some experience of Legacy fundraising from either an arts or higher education setting, including knowledge of the latest trends and opportunities * Some understanding of probate and tax laws, Wills, trust, and estate administration * Excellent communication skills in both written and verbal forms * Experience of building relationships with donors and prospects, or supporting others to do so * Entrepreneurial flair with a high level of self-motivation and initiative, and a demonstrable desire to succeed, achieve results and make a difference * Experience of using Raisers’ Edge or other similar fundraising CRM database * Interest in and enthusiasm for art, design, higher education * The ability to work with others to create compelling legacy messaging and proposals * Excellent interpersonal skills, confident written and verbal communication skills and the ability to work collaboratively to build relationships with credibility and gravitas, including using tact and diplomacy when required * An ability to act independently and decisively without constant direction when the situation demands, whilst also having the skill to know when others should be consulted * Excellent working skills and abilities in using MS Office (Word, Excel, PowerPoint), Google G Suite (Gmail, Calendar, Docs, Sheets, Drive), Adobe Creative Cloud (InDesign, Photoshop), and other relevant IT tools * Financially literate with the ability to accurately develop budgets and financial forecasts for proposals and reports, particularly where several colleagues or departments are involved * Training in Advancement from a professional organisation such as CASE Europe or the Chartered Institute of Fundraising