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- Tasks: Manage the purchase ledger process, from invoices to payments and reconciliations.
- Company: Join Pentagon Technical Services & Filmtek Data Solutions, a key player in financial stability.
- Benefits: Enjoy a professional environment with health benefits, personal time, and pension plans.
- Why this job: Be part of a dynamic finance team, enhancing your skills while ensuring financial accuracy.
- Qualifications: ATT qualified or working towards it; experience in bookkeeping and Excel is essential.
- Other info: Flexible work environment with opportunities for improvement and growth.
The predicted salary is between 24000 - 36000 £ per year.
Job Description: Sales/Purchase Ledger Clerk Reporting to the Finance Manager of Pentagon Technical Services & Filmtek Data Solutions they are accountable for the whole purchase ledger process, from purchase orders through to processing invoices for payment and reconciliation. They provide an indispensable service to the finance team, underpinning the wider financial stability of the business through their robust processes and systems. The main duties of the Purchase Ledger Clerk include matching and coding invoices, preparing and running BACS payments, reconciling supplier statements and ensuring VAT is treated correctly. The Purchase Ledger Clerk will generally work as part of the finance team, however they may work independently in a smaller organisation. The role of a Purchase Ledger Clerk is to provide a professional and efficient service to the finance function, monitoring how much is owed at all times and providing accurate financial information to the Finance Manager as needed. Outlined below are a number of standard duties that this job role entails. Key Deliverables • Matching, checking and coding invoices • Ensure correct VAT treatment of each transaction • Making payments via BACS and online banking • Processing of staff expenses • Monitor and process the credit card ledger • Setting up of new supplier accounts and maintaining existing account details • Reconciliation of supplier statements • Filing invoices • Managing petty cash • Invoice data entry • Being first point of contact for all relevant enquiries • Maintaining strong relationships with suppliers • Reviewing systems and processes and making suggestions for improvements where necessary Skills & Attributes • Excellent communication skills • Solid team working skills • Self-disciplined and efficient, with a flexible and proactive nature • Experienced in Excel and Microsoft office packages • Knowledge of XERO software • Demonstrable experience of bookkeeping • Ability to work to and consistently meet deadlines • The ability to work well under pressure • Excellent organisational skills and attention to detail Education • ATT qualified or working towards • Part Qualified ACA/ACCA desirable Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, & activities may change at any time with or without notice. Daily interactions will be overseen in the UK by the Managing Director UK/EMEA. An employment contract will be implemented, providing the professional service processes related to pay, health/medical benefits, personal time, approved bank holidays, pension, & any additional benefits for our full time employees in the UK, Europe, Middle East, Operations
Purchase Ledger Clerk employer: Pentagon Technical Services
Contact Detail:
Pentagon Technical Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Clerk
✨Tip Number 1
Familiarize yourself with the purchase ledger process. Understanding how to match, check, and code invoices will give you a solid foundation for the role and show your potential employer that you're ready to hit the ground running.
✨Tip Number 2
Brush up on your Excel skills! Since this role requires excellent organizational skills and attention to detail, being proficient in Excel will help you manage data entry and reconciliation tasks more efficiently.
✨Tip Number 3
Gain some experience with XERO software if you haven't already. Many finance teams use specific accounting software, and having knowledge of XERO can set you apart from other candidates.
✨Tip Number 4
Highlight your communication skills during the interview. As a Purchase Ledger Clerk, you'll be the first point of contact for supplier inquiries, so demonstrating your ability to maintain strong relationships is crucial.
We think you need these skills to ace Purchase Ledger Clerk
Some tips for your application 🫡
Understand the Role: Make sure to thoroughly read the job description for the Purchase Ledger Clerk position. Understand the key deliverables and required skills, as this will help you tailor your application to highlight relevant experiences.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous experience you have with bookkeeping, invoice processing, and using software like XERO. Mention specific examples that demonstrate your attention to detail and ability to meet deadlines.
Showcase Communication Skills: Since excellent communication skills are essential for this role, provide examples in your application of how you've effectively communicated with suppliers or team members in past positions.
Tailor Your Cover Letter: Write a personalized cover letter that addresses the Finance Manager directly. Explain why you are interested in the Purchase Ledger Clerk position and how your skills align with the company's needs.
How to prepare for a job interview at Pentagon Technical Services
✨Show Your Knowledge of Purchase Ledger Processes
Make sure to familiarize yourself with the entire purchase ledger process, from matching invoices to processing payments. Be ready to discuss your experience with these tasks and how you ensure accuracy and efficiency in your work.
✨Demonstrate Your Excel Skills
Since the role requires proficiency in Excel, prepare to showcase your skills. You might be asked about specific functions or how you've used Excel in previous roles to manage financial data effectively.
✨Highlight Your Communication Skills
As a Purchase Ledger Clerk, you'll need to maintain strong relationships with suppliers and communicate effectively with your finance team. Be prepared to give examples of how you've successfully managed communications in past roles.
✨Discuss Your Experience with VAT and Compliance
Understanding VAT treatment is crucial for this position. Be ready to explain your knowledge of VAT regulations and how you've applied them in your previous bookkeeping experiences.
