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- Tasks: Join our Facilities team to ensure a safe and welcoming environment for employees and visitors.
- Company: Be part of a dynamic company focused on maintaining high standards in facilities management.
- Benefits: Enjoy comprehensive training, a supportive team, and a structured work schedule.
- Why this job: This role offers hands-on experience in facilities management and the chance to make a real impact.
- Qualifications: A positive attitude, strong communication skills, and attention to detail are essential.
- Other info: Work hours are Monday to Friday, 8am to 4.30pm, with opportunities for growth.
The predicted salary is between 24000 - 32000 £ per year.
Facilities Assistant
Location: Dummer, Basingstoke
Salary: £30,000
Hours: Monday Friday, 8am 4.30pm
You will join the Facilities team where you will be situated front of house at the Dummer office. Ensuring that the needs of the Company, employees and/or visitors are met and carrying out any administrative duties. You will ensure that basic facilities and a safe working environment are both well maintained and ensure that Facilities Management activities comply with SCGs Policies & Procedures which will include working with the senior management team to plan for future requirements. You will also work with our Chef to provide food & drink to staff & visitors whilst at the same time, ensure that Health & Safety procedures and Food Hygiene practices are maintained and make the Chef aware of any food related issues. Comprehensive training and support will be provided and you will be working alongside a focused and driven team keen to enable your success.
Key Responsibilities:
- Assist Chef in the morning to ensure everything is in place for service to commence
- Advise Chef daily of pre-order requirements
- Assist Chef during busy periods by taking payment
- Carry out all admin related to the running of the canteen
- Place orders with suppliers, and help with deliveries
- Ensure basic facilities and grounds are maintained including overseeing projects
- Ensure facilities meet compliance standards and processes
- Ensure servicing providers comply with SCG policies and standards
- Maintain safe working environment for all employees
- Be present, meet and greet guests, advise of arrival and arrange refreshments/lunch
- Help visitors to log- Issue and collect passes.
- Sign for and distribute daily deliveries/parcels
- Assist staff with postage and labelling parcels
- Office wide emails to update staff of travel disruptions, lost property, upcoming kitchen arrangements or change of hours, building maintenance
- Work with Chef to review menus on a quarterly basis
- Liaise with Chef to order produce for Specials
- Ensure compliance with legislation
- Organise the communication with EHO and handle flags when necessary
- Keep staff up to date with any changes regarding the canteen
- Cover the canteen when needed
- Empty dishwashers in each kitchen and bring all crockery and cutlery to the canteen
- Assist with stock take, ordering supplies, and replenishing stock
- Serving the buffets for the induction days
- Making coffees and delivering lunches to board meetings
- Canteen Cost Report Sheets Detail cost of monthly freebies including soup, milk pastries etc.
- Arranging meetings with suppliers
- Organizing chemical dispenser installation
- Updating COSHH folder and SDS
- Sit Food Hygiene Course. Then maintain paperwork relating to Food Hygiene processes
- Work with the Office Manager on any H&S facilities related issues
- Health & Safety walk-a-bout weekly to flag any new issues/concerns
- Address any hazards and arrange clearance
- Gain quotes for necessary jobs and get the approvals
- Arrange job dates/times to work conveniently with the office
Skills and Experience
- Positive can-do attitude
- Proven problem-solving attitude
- Excellent communication skills, both written and verbal
- High level of attention to detail with ability to think clearly and analytically
- Strong organisational, planning, and time management skills
- Ability to work independently and as part of a team
- Multi-tasker with ability to juggle multiple responsibilities
- High standard of hygiene
Facilities Assistant in Basingstoke employer: Southern Communications Ltd
Contact Detail:
Southern Communications Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant in Basingstoke
✨Tip Number 1
Familiarize yourself with the specific facilities management policies and procedures of SCG. Understanding these guidelines will not only help you in the interview but also demonstrate your commitment to compliance and safety.
✨Tip Number 2
Showcase your problem-solving skills by preparing examples of how you've handled challenges in previous roles. This could include managing multiple tasks or resolving issues related to facilities or food service.
✨Tip Number 3
Highlight your communication skills by practicing how you would interact with both staff and visitors. Being able to effectively greet guests and manage their needs is crucial for this role.
✨Tip Number 4
Research common health and safety regulations relevant to facilities management. Being knowledgeable about these standards will show that you take safety seriously and are prepared to maintain a safe working environment.
We think you need these skills to ace Facilities Assistant in Basingstoke
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Facilities Assistant role. Emphasize your problem-solving abilities, communication skills, and any previous experience in facilities management or hospitality.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the position. Mention specific responsibilities from the job description, such as assisting the Chef or maintaining compliance standards, and explain how your background makes you a great fit.
Highlight Relevant Skills: In your application, focus on key skills mentioned in the job description, like attention to detail, organizational skills, and the ability to work both independently and as part of a team. Provide examples of how you've demonstrated these skills in past roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at Southern Communications Ltd
✨Show Your Positive Attitude
Emphasize your can-do attitude during the interview. Share examples of how you've approached challenges with a positive mindset, as this role requires a proactive approach to problem-solving.
✨Demonstrate Communication Skills
Since excellent communication is key in this position, prepare to discuss how you effectively communicate with team members and visitors. Consider sharing specific instances where your communication made a difference.
✨Highlight Organizational Skills
Be ready to talk about your organizational and time management skills. Provide examples of how you've successfully managed multiple tasks or projects simultaneously, which is crucial for this role.
✨Understand Health & Safety Protocols
Familiarize yourself with basic health and safety regulations, especially those related to food hygiene. Be prepared to discuss how you would ensure compliance and maintain a safe working environment.
