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- Tasks: Support daily office operations with effective administration and organisation.
- Company: Join a dynamic team in Inverness focused on efficient service delivery.
- Benefits: Enjoy a competitive salary and a structured work schedule, Monday to Friday.
- Why this job: Gain valuable experience in a supportive environment while enhancing your administrative skills.
- Qualifications: Previous admin experience and strong IT skills, especially in MS Office, are essential.
- Other info: This is a temporary role for approximately 4 months, perfect for students seeking practical experience.
The predicted salary is between 26000 - 26500 £ per year.
Type: Temporary (approx. 4 months)
Start Date: ASAP
Hours: Monday - Friday 9am - 5pm
Location: Inverness
Salary: £26,000 - £26,500
Details:
Our client is looking to appoint an Administrator to support and assist with the day to day running of the office by providing an effective and efficient administration service. This role requires company policies, procedures, and regulation to be followed. This is a temporary position for an initial period of approximately 4 months and duties include:
- Prepare and send weekly/monthly invoices.
- Arrange travel and accommodation in line with the company Travel and Subsistence Policy.
- Maintain the credit card system, including coding of transactions, uploading of receipts, reporting and gaining approval from card holder and their approver.
- Maintain systems for petty cash handling and purchases, keeping detailed records of all transactions.
- Liaise with third party vendors and approved suppliers to purchase items or services in line with procurement policy.
- Raise purchase requisitions for any goods to be purchased. Checking delivery of goods/completion of jobs before receipting of purchase orders.
- Provide any reports requested, ensuring that all information is prepared to requested deadlines.
- Collation of information to support functional teams produce various passes.
- Collection/submission of meter readings.
- Assisting with surveys.
- Assist with the administration of the customer feedback system as required.
- Arranging of meetings including setting dates, booking venues, arranging catering and travel and accommodation.
- Distribution of agenda and supporting papers.
- Note/minute taking.
Person Specification:
- Previous experience in a similar administration role.
- Strong IT skills including MS Office.
- Ability to work with accuracy and attention to detail.
- Strong communication and interpersonal skills.
Administrator in Inverness employer: Castle View Personnel
Contact Detail:
Castle View Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Inverness
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly MS Office. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects in previous roles. This will show that you can handle the diverse responsibilities of an administrator effectively.
✨Tip Number 3
Network with current or former employees in similar roles to gain insights into the company culture and expectations. This can provide you with valuable information to tailor your approach during interviews.
✨Tip Number 4
Prepare to discuss your experience with invoicing and financial record-keeping, as these are key aspects of the role. Being able to articulate your familiarity with these processes will set you apart from other candidates.
We think you need these skills to ace Administrator in Inverness
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration roles. Emphasise your strong IT skills, attention to detail, and any previous experience with invoicing or procurement processes.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the job description. Mention your ability to follow company policies and procedures, and provide examples of how you've successfully managed similar tasks in the past.
Highlight Relevant Skills: In your application, clearly outline your strong communication and interpersonal skills. Provide specific examples of how you've liaised with vendors or managed meetings effectively.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Castle View Personnel
✨Showcase Your Administration Experience
Make sure to highlight your previous experience in administration roles. Be prepared to discuss specific tasks you've handled, such as invoicing or managing travel arrangements, as these are key responsibilities for the position.
✨Demonstrate Strong IT Skills
Since strong IT skills, particularly in MS Office, are essential for this role, be ready to provide examples of how you've used these tools effectively in past positions. Consider mentioning any specific software or systems you are familiar with.
✨Emphasise Attention to Detail
This role requires accuracy and attention to detail, so be prepared to discuss how you ensure precision in your work. You might want to share examples of how you've caught errors or improved processes in your previous roles.
✨Prepare Questions About Company Policies
Since following company policies and procedures is crucial, come prepared with questions about their specific policies. This shows your interest in compliance and your proactive approach to understanding the company's operations.
