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- Tasks: Support site operations with admin tasks like document preparation and meeting coordination.
- Company: Join a dynamic team at Oxford Science Park, a hub for innovation and collaboration.
- Benefits: Enjoy competitive pay, pension contributions, annual leave, and fun rewards for hard work.
- Why this job: Gain valuable experience in a supportive environment while contributing to exciting projects.
- Qualifications: Strong admin skills and experience in construction site administration are essential.
- Other info: Flexible working hours and opportunities for contract extension available.
The predicted salary is between 21600 - 24000 £ per year.
Commencing 10th March 2025
6 month Contract - could be extended
8am - 5 pm Monday to Friday
£27-£30k
Based at Oxford Science Park
Our client based at Oxford Science Park is seeking an experienced Site Administrator to provide clerical and admin support to their site operations.
Main Tasks:
- Preparation of induction documentation and Health and Safety packs
- Maintaining site files with the company Management System
- Scanning, photocopying, filing documents
- Updating the training database as required
- Maintaining the sites CAD drawing registers and files
- Administration of the company (Quality Management System)
- Arranging site meetings and taking minutes as appropriate
- Liaising with the Project Team and other sub-contractors as required
- Assisting with booking and co-ordinating deliveries to site
- Placing orders for materials/work equipment, with suppliers
- Keeping all records up to date
Person Spec:
- Strong administration experience
- Experience of working as a Site Administrator on a construction site is essential
- Current CSCS card would be an advantage
- Excellent IT skills in Microsoft programmes, especially Word and Excel
- Knowledge of Fieldview (or other Quality Management System) essential
- Good written and verbal communication skills
- Organised, diligent and methodical
- Excellent attention to detail
- Good team player
- Ability to multitask and work under pressure
- Strong interpersonal skills
Please call us for an informal chat about the role. If you have sent us a copy of your CV and not had a reply within 5 working days we would kindly ask you to assume your application on this occasion has been unsuccessful.
The Caraires Consultancy operates with integrity by treating our clients, applicants and suppliers in a fair and honest manner - as we want to be treated.
Benefits of working through The Caraires Consultancy:
- We pay the same hourly rate as your permanent equivalent from day one
- We pay 3% employer contribution towards your pension
- We pay annual leave as you accrue it from day one
- We will ensure you receive regular contact from a Caraires consultant. Feel free to pop in or call at any time
- Recommend a friend and you will receive a £50 retail voucher when they work a full week
- Employee of the month: You could win a monthly prize if you're nominated by your line manager
- We will deliver seasonal gifts as a token of recognition for your hard work
Site Administrator in Oxford employer: The Caraires Consultancy
Contact Detail:
The Caraires Consultancy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Administrator in Oxford
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, particularly Fieldview and Microsoft Excel. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have working on construction sites or in similar administrative roles. Be prepared to discuss specific examples of how you've successfully managed site documentation and communication with project teams.
✨Tip Number 3
Prepare to showcase your organisational skills by discussing how you prioritise tasks and manage multiple responsibilities. Consider bringing examples of how you've maintained accurate records and files in past positions.
✨Tip Number 4
Since strong interpersonal skills are essential for this role, think about how you can demonstrate your ability to work well within a team. Be ready to share experiences where you've effectively collaborated with others or resolved conflicts.
We think you need these skills to ace Site Administrator in Oxford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as a Site Administrator, especially any work on construction sites. Emphasise your strong administration skills and familiarity with Quality Management Systems like Fieldview.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the job description. Mention your organisational skills, attention to detail, and ability to multitask under pressure. Show enthusiasm for the role and the company.
Highlight Relevant Skills: In your application, clearly outline your IT skills, particularly in Microsoft Word and Excel. If you have a CSCS card, make sure to mention it as it is an advantage for this position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at The Caraires Consultancy
✨Showcase Your Administration Skills
Make sure to highlight your strong administration experience during the interview. Be prepared to discuss specific examples of how you've successfully managed clerical tasks, maintained records, and supported site operations in previous roles.
✨Familiarise Yourself with Health and Safety Protocols
Since the role involves preparing induction documentation and Health and Safety packs, it's crucial to demonstrate your understanding of these protocols. Brush up on relevant regulations and be ready to discuss how you ensure compliance in your work.
✨Demonstrate IT Proficiency
Given the emphasis on excellent IT skills, particularly in Microsoft Word and Excel, prepare to showcase your proficiency. You might be asked to perform a task or answer questions related to these programmes, so practice beforehand to feel confident.
✨Emphasise Teamwork and Communication Skills
As a Site Administrator, you'll need to liaise with various teams and subcontractors. Highlight your interpersonal skills and provide examples of how you've effectively communicated and collaborated with others in past positions.
