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- Tasks: Provide full secretarial support to the Property team and manage diaries.
- Company: Join a leading, award-winning law firm in Birmingham with a supportive and energetic team.
- Benefits: Enjoy private healthcare, 25 days holiday plus bank holidays, and competitive perks.
- Why this job: Be part of a growing team that values collaboration and offers opportunities for professional growth.
- Qualifications: Must have 2+ years as a Legal Secretary with strong typing and document management skills.
- Other info: This is a hybrid role, perfect for those looking for flexibility in their work environment.
The predicted salary is between 22000 - 28000 £ per year.
LEGAL SECRETARY – PROPERTY
BIRMINGHAM – HYBRID
£26K – £32K
Douglas Scott are on the look out for an excellent and proactive and self-motivated Property Legal Secretary join our leading TOP 150 client. The role will be based at their Birmingham office.
If you are looking for an opportunity to work within a supportive, ambitious, growing and energetic team, and would like to join an award-winning law led professional law firm, we would like to hear from you. This role is perfect for aLegal Secretary who has full capabilities of producing documents using various platforms, including, Word, Excel and PowerPoint.
The Role:
- Full secretarial support to the Property team
- Diary management / arranging meetings
- Coordinating team diaries and arranging travel
- Opening of client files
- Ensuring regular and efficient billing and monitoring retainer arrangements
- Carry out copying, archiving, organisation of client files and filing systems, including electronic filing
- Make and receive telephone calls, ensuring all calls are managed
- Arrange couriers/deliveries
- Dealing with invoices
- Prepare monthly client billing, expense claims and general finance tasks
- Maintain database with client and contact details
- Organisation of meetings, domestic and international travel, accommodation and attendance at external events and conference
- Developing good working relationships with both internal colleagues and external clients and contacts as required, promoting a positive working culture and environment
- Working across teams, including in particular business development, in promoting the interests of business
- Draft correspondence and prepare standard documentation from audio/copy
The Candidate:
- Previous experience working as a Legal Secretary of a minimum of 2 years
- Fast and accurate typing speeds
- Previous experience using a case management system
- Conversant in document formatting including track changes, auto-numbering and creating table of contents
- Conversant in document version control
- Proficient in Word, Excel, Outlook, PowerPoint, Digital dictation and any other in-house systems in use throughout the firm
- Proficient in diary management; meeting arrangements, telephone and email communication
- Excellent communication skills
- Ability to prioritise tasks and to work under pressure
- Able to demonstrate adaptability and flexibility
- Able to produce accurate work with strong attention to detail
- Team player who is able to work as part of a team and use initiative but also able to work independently
The firm are offering Private Healthcare, 25 days holiday plus bank holidays, and a range of competitive benefits. If you are an experienced Legal Secretary, based in or near Birmingham, please apply within for confidential consideration.
Legal Secretary in Birmingham employer: Douglas Scott Legal Recruitment Limited
Contact Detail:
Douglas Scott Legal Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary in Birmingham
✨Tip Number 1
Familiarize yourself with the specific legal terminology and processes related to property law. This will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former employees of the firm. They can provide valuable insights into the company culture and expectations, which can be beneficial during your application process.
✨Tip Number 3
Brush up on your technical skills, especially in Word, Excel, and any case management systems. Being proficient in these tools will give you an edge over other candidates.
✨Tip Number 4
Prepare for potential interview questions by practicing how you would handle specific scenarios related to diary management and client communication. This will showcase your problem-solving abilities.
We think you need these skills to ace Legal Secretary in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous experience as a Legal Secretary, especially focusing on your skills in document production and case management systems. Use keywords from the job description to align your experience with what the firm is looking for.
Craft a Strong Cover Letter: Write a cover letter that showcases your proactive nature and self-motivation. Mention specific examples of how you've successfully managed diaries, arranged meetings, and maintained client relationships in your previous roles.
Highlight Technical Skills: Emphasize your proficiency in Word, Excel, PowerPoint, and any case management systems you have used. Provide examples of how you've utilized these tools effectively in your past positions.
Showcase Communication Skills: Since excellent communication skills are crucial for this role, include examples of how you've effectively communicated with clients and colleagues. This could be through managing calls, drafting correspondence, or coordinating meetings.
How to prepare for a job interview at Douglas Scott Legal Recruitment Limited
✨Showcase Your Document Skills
Since the role requires proficiency in Word, Excel, and PowerPoint, be prepared to discuss your experience with these tools. Bring examples of documents you've created or formatted, and be ready to demonstrate your typing speed and accuracy.
✨Highlight Your Diary Management Experience
The position involves extensive diary management and meeting arrangements. Share specific examples of how you've successfully managed schedules in the past, including any challenges you faced and how you overcame them.
✨Demonstrate Your Communication Skills
Excellent communication is key for this role. Be ready to discuss how you've built relationships with colleagues and clients. Consider preparing a brief story that illustrates your ability to communicate effectively under pressure.
✨Prepare for Scenario-Based Questions
Expect questions that assess your adaptability and problem-solving skills. Think of scenarios where you had to prioritize tasks or work independently under tight deadlines, and be ready to explain your thought process and outcomes.
