Executive Assistant

Providing high-quality, confidential business, administrative, and personal assistant support to the COO and Director

Managing sensitive and complex matters for the COO and Director, problem-solving, taking responsibility, and responding to unexpected demands

Acting as the first point of contact for all communication, using initiative to manage, prioritise, and draft responses, and redirecting correspondence as needed

Managing and maintaining a complex electronic diary for the COO and Director, prioritising work schedules according to changing priorities

Liaising regularly with the COO and Director regarding diary management, addressing concerns and offering solutions for scheduling conflicts

Organising meetings, booking venues, arranging hospitality, transport, overseas business trips, and accommodation for the COO and Director

Preparing agendas, circulating documents, taking minutes, and following up on action points for meetings

Providing high-level support in producing reports, business papers, spreadsheets, presentations, and other documentation

Building effective communication networks with internal and external stakeholders to support the activities of the COO and Director

Undertaking financial administration duties, including procurement and expenses, ensuring compliance with financial regulations

Minimum 2 – 4 years of experience as a Personal or Executive Assistant

Experience working as an assistant in higher education

Experience supporting committee work at a senior level

Excellent IT skills including the Microsoft Office suite

Excellent organisational and prioritising skills

Strong interpersonal skills