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- Tasks: Support daily operations, customer contact, and general administration tasks.
- Company: Join a dynamic team in Reading with a focus on operational excellence.
- Benefits: Enjoy flexible hours, competitive pay, and free parking.
- Why this job: Gain diverse experience in a friendly office environment while developing valuable skills.
- Qualifications: Confident IT skills, especially in Microsoft Excel & Outlook; Sage experience is a plus.
- Other info: Permanent part-time role with 20-25 hours per week, flexible on days.
We are seeking an experienced Office Assistant to support with a wide variety of operational tasks on a part time, permanent basis for our client based in Reading. You will be involved in the day to day supplier and customer contact as well as general administration, so this is a very varied role. * Location: Reading, office based with free parking * Salary:£13.00 – £13.50 per hour * Job Type: Permanent role * Working Hours: 20 – 25 hours per week (flexible on days) As the part time Office Assistant, you will be responsible for: * Assisting with answering phone and taking messages where necessary * Welcoming visitors to the office * Booking appointments and travel arrangements for the Director * Supporting the sales team with producing quotations & taking payments * Booking deliveries and creating delivery notes * Checking supplier orders and sending order acknowledgements * Entering invoices on to system * Collating payroll hours and times * Assisting with the yearly stock take reports for Accountants * Running Sage reports * Booking customer visits * Keeping holiday folder up to date * Managing the maintenance of office and facilities equipment * General admin duties including filing & facilities administration to ensure office is running efficiently The successful candidate will have the following related skills / experience: * Confident IT skills (Microsoft packages, particularly Excel & Outlook) * Previous experience of Sag…
Part time Office Assistant employer: Focus Resourcing
Contact Detail:
Focus Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part time Office Assistant
✨Tip Number 1
Familiarize yourself with the specific software mentioned in the job description, especially Sage and Microsoft Excel. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience you have in customer service or administration roles. Be ready to share specific examples of how you've successfully managed tasks similar to those listed in the job description.
✨Tip Number 3
Since this role involves a variety of operational tasks, prepare to discuss your organizational skills and how you prioritize your workload. Think of instances where you effectively managed multiple responsibilities at once.
✨Tip Number 4
Research the company and its culture before the interview. Understanding their values and how they operate will help you tailor your responses and show that you're genuinely interested in being part of their team.
We think you need these skills to ace Part time Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Office Assistant role. Emphasize your skills in administration, customer service, and any specific software like Sage or Microsoft Excel.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the position and explains why you are a great fit. Mention your previous experience in similar roles and how it has prepared you for this job.
Highlight IT Skills: Since the role requires confident IT skills, specifically mention your proficiency in Microsoft packages, particularly Excel and Outlook. If you have experience with Sage, be sure to include that as well.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for any spelling or grammatical errors, and ensure that all information is clear and concise.
How to prepare for a job interview at Focus Resourcing
✨Show Your Organizational Skills
As an Office Assistant, you'll be juggling various tasks. Be prepared to discuss how you prioritize and manage your time effectively. Share specific examples from your past experiences that demonstrate your organizational abilities.
✨Familiarize Yourself with Sage
Since the role involves using Sage, make sure you have a basic understanding of the software. If you have previous experience, be ready to talk about it. If not, consider doing a quick online tutorial to familiarize yourself with its functions.
✨Demonstrate Your Communication Skills
You'll be in contact with suppliers and customers, so strong communication skills are essential. Prepare to give examples of how you've effectively communicated in previous roles, whether through phone calls, emails, or face-to-face interactions.
✨Be Ready for Scenario Questions
Expect questions that assess how you would handle specific situations, such as dealing with a difficult customer or managing multiple tasks at once. Think of scenarios from your past work experience where you successfully navigated challenges.
