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- Tasks: Support the Senior Leadership Team and manage office operations in a dynamic environment.
- Company: Join a newly established insurance business in the heart of London.
- Benefits: Enjoy hybrid working options and a competitive salary up to £65k.
- Why this job: Perfect for those who thrive in fast-paced settings and love variety in their work.
- Qualifications: Experience as an Executive Assistant and Office Manager, preferably in financial services.
- Other info: Flexibility to work fully in-office when required is essential.
The predicted salary is between 48000 - 52000 £ per year.
Job Description
Office Manager & Executive Assistant, FTC, City of London, £60-65k
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We are thrilled to be recruiting for a newly established insurance business, who require an Office Manager / Executive Assistant to support them until December 2025.
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Working with a team of insurance industry experts, you will provide Executive Assistant duties to their Senior Leadership Team whilst also overseeing the smooth running of a newly opened office space. With focus placed on making their office space run as smoothly as possible, you will combine these duties with the management of ever-changing diaries, assisting with global travel organisation and meeting coordination across time zones. With many processes and procedures being put into place, this is an ideal opportunity for an individual who has worked within a start up / fast growth business where no two days are the same. Your abilities to tilt, reprioritise, anticipate, forward plan and problem solve will all be critical to success in the role, as will your experience of handling business sensitive information with discretion.
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A wonderfully varied, challenging and encompassing role, this client is looking for an individual who brings both Executive Assistant and Office Management experience, ideally gained from a financial or professional services business. Working on a number of business-related projects whilst balancing the needs of your executives, you will need to have expert prioritisation, organisational and time management skills with an international mindset.
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The business offers hybrid working (3/2) but you must be able to flex up to being fully office based when needed.
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Salary up to £65k (DOE)
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Office Manager & Executive Assistant employer: Victoria Lindfield Associates
Contact Detail:
Victoria Lindfield Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager & Executive Assistant
✨Tip Number 1
Familiarize yourself with the insurance industry and the specific challenges that come with it. Understanding the nuances of this sector will help you stand out as a candidate who can effectively support the Senior Leadership Team.
✨Tip Number 2
Highlight your experience in managing complex calendars and coordinating international travel. Be prepared to discuss specific examples where you've successfully navigated time zone differences and ensured smooth logistics.
✨Tip Number 3
Demonstrate your adaptability and problem-solving skills by sharing instances where you've had to pivot quickly in a fast-paced environment. This will show that you're ready for the dynamic nature of a start-up.
✨Tip Number 4
Emphasize your discretion and ability to handle sensitive information. Providing examples of how you've maintained confidentiality in previous roles will reassure the hiring team of your professionalism.
We think you need these skills to ace Office Manager & Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and executive assistance. Emphasize your skills in prioritization, organization, and time management, especially in fast-paced environments.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention your experience in handling sensitive information and your ability to manage changing priorities effectively.
Highlight Relevant Skills: In your application, specifically mention your experience with diary management, global travel organization, and meeting coordination. These are key aspects of the job that the employer will be looking for.
Showcase Your Adaptability: Since the role is in a startup environment, emphasize your ability to adapt to new challenges and your experience in dynamic work settings. Provide examples of how you've successfully navigated similar situations in the past.
How to prepare for a job interview at Victoria Lindfield Associates
✨Showcase Your Organizational Skills
As an Office Manager and Executive Assistant, your ability to organize and prioritize tasks is crucial. Be prepared to discuss specific examples of how you've managed complex schedules or coordinated multiple projects simultaneously.
✨Demonstrate Discretion and Professionalism
Handling sensitive information is a key part of this role. Share experiences where you successfully maintained confidentiality and handled business-sensitive information with care.
✨Highlight Your Adaptability
This position requires someone who thrives in a fast-paced environment. Prepare to talk about times when you've had to adapt quickly to changing circumstances or priorities, especially in a startup or fast-growth setting.
✨Prepare for Global Coordination Challenges
Since the role involves coordinating meetings across time zones, be ready to discuss your experience with international travel arrangements and how you manage scheduling conflicts effectively.
