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For Companies At a Glance
- Tasks: Support a high-net-worth individual with diverse administrative and strategic tasks.
- Company: Join a dynamic team in London, working closely with influential leaders.
- Benefits: Enjoy competitive salary, travel expenses covered, and 30 days of holiday per year.
- Why this job: Perfect for those who thrive in fast-paced environments and love multitasking.
- Qualifications: 3+ years as an Executive Assistant; strong organizational and communication skills required.
- Other info: Flexible hours, occasional travel, and a chance to work on exciting projects.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support HNWI Individual. This role combines traditional administrative support with specialized responsibilities in contracting, human resources, strategic planning, and finance. The ideal candidate will be skilled in managing complex schedules, coordinating projects, handling sensitive information, and working cross-functionally to support the individual’s operational and strategic goals.
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Hours:- Full-time with flexibility out of standard office hours
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Location:- London with occasional travel [combination of remote working, office in Central London with occasional travel to Mumbai)
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Salary:- Competitive salary based on experience
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Start Date:- Jan 2025
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Interviewing:- ASAP
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Reports to:- Principal
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Responsibilities include, but not limited to:
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Human Resources (HR) Support
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- Coordinate recruitment activities, including posting job openings, scheduling interviews, and facilitating the onboarding process for new hires.
- Serve as a point of contact for HR-related inquiries, assisting employees with HR policies, benefits, and administrative questions.
- Maintain accurate HR records, including employee files, leave management, and performance review schedules.
- Support initiatives related to employee engagement, performance management, and training programs.
- Acting as single point of contact for Principal for all staff related issues – working alongside Chief of Staff to the Nursery to support all Nursery related HR requirements
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Vendor Contracting
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- Coordinate and oversee the contracting process, from drafting agreements to securing necessary approvals and signatures.
- Maintain and organize contract databases, ensuring compliance with contract terms and renewals.
- Serve as a liaison between internal departments and external vendors, handling inquiries and resolving any contractual issues.
- Assist in the procurement process, including identifying vendors, negotiating terms, and processing purchase orders.
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Strategic Planning & Project Coordination
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- Assist in the planning and execution of strategic projects, including tracking milestones, preparing progress reports, and facilitating communication between teams.
- Participate in strategy meetings, taking detailed notes and following up on action items to ensure completion.
- Research industry trends and competitors to provide insights that support decision-making and long-term planning.
- Collaborate on presentations and reports to communicate key strategic insights and progress toward goals.
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Finance & Budget Support
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- Track departmental budgets, process invoices, and ensure expense reports are completed accurately and in a timely manner.
- Assist in monthly and quarterly financial reporting, preparing spreadsheets, and reconciling expenses.
- Support financial audits and compliance activities by maintaining accurate and organized financial records.
- Provide support with forecasting and planning activities, analysing financial data to identify opportunities for efficiency improvements.
- Overseeing all ordering and purchasing in London and Europe, coordinating with Styling Assistant and Purchasing assistant
- Coordinating and maintaining International Donations
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Personal Assistant Support
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- Supporting with PA duties whilst Principal is in London such as booking personal appointments (beauty, restaurants, activities for Principal and their children), coordinating staff accommodation and booking, managing house rentals etc
- Coordinating with UK Property
- Helping to arrange UK events, working with events companies
- Any other adhoc requests from Principal and her family
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Candidates must be / have:
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- 3+ years of experience as an Executive Assistant or similar role, ideally with exposure to contracting, HR, finance, and strategic planning.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
- Exceptional organizational skills with a strong attention to detail.
- Excellent written and verbal communication skills.
- Ability to handle confidential information with discretion and a high level of professionalism.
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Key Competencies:
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- Multitasking & Time Management: Skilled in prioritizing and managing multiple responsibilities in a fast-paced environment.
- Problem-Solving: Proactive and solution-oriented approach to challenges.
- Interpersonal Skills: Ability to work collaboratively with cross-functional teams and communicate effectively with stakeholders.
- Adaptability: Flexible and able to adapt quickly to changing priorities and business needs.
- Analytical Skills: Able to interpret financial data and use it to support strategic planning and budgeting.
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Work Conditions:
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- Monthly travel, or upon mutual agreement, to meet Principal for catch up meetings in regards
- Irregular working hours, including evenings, weekends, and holidays.
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Salary & Benefits:
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- Competitive salary based on experience.
- Travel expenses covered.
- 30 days holiday a year
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This job description highlights a hybrid EA role where traditional administrative support is combined with responsibilities in contracting, HR, strategy, and finance. The ideal candidate is someone who enjoys diverse tasks and has strong organizational, communication, and problem-solving skills.
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PLEASE NOTE
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We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following requests to aide your application:
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- Detail your relevant experience in a Cover Letter and include this on an up to date CV
- Quote your required salary
- Confirm your availability for interview and when you could start a new role
- If you can forward references to us, these can only strengthen your application
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The more information you can provide, the better we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.
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Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.
Senior Executive Assistant to HNWI employer: SORTED Personal Management
Contact Detail:
SORTED Personal Management Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Executive Assistant to HNWI
✨Tip Number 1
Make sure to highlight your experience in managing complex schedules and coordinating projects. This role requires exceptional organizational skills, so be prepared to discuss specific examples of how you've successfully handled multiple responsibilities in a fast-paced environment.
✨Tip Number 2
Since this position involves handling sensitive information, emphasize your ability to maintain confidentiality and professionalism. Share instances where you've dealt with confidential matters and how you ensured discretion.
✨Tip Number 3
Familiarize yourself with the basics of contracting and HR processes, as these are key components of the role. Being able to speak knowledgeably about vendor contracting and recruitment activities will set you apart from other candidates.
✨Tip Number 4
Demonstrate your adaptability and problem-solving skills by preparing examples of how you've navigated changing priorities or unexpected challenges in previous roles. This will show that you're ready for the dynamic nature of this position.
We think you need these skills to ace Senior Executive Assistant to HNWI
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure to detail your relevant experience in your cover letter. Highlight specific skills and experiences that align with the responsibilities mentioned in the job description, such as HR support, vendor contracting, and strategic planning.
Update Your CV: Ensure your CV is up to date and clearly outlines your experience as an Executive Assistant or in similar roles. Include any relevant exposure to contracting, HR, finance, and strategic planning, as these are key aspects of the position.
Salary Expectations: Be prepared to quote your required salary in your application. Research typical salaries for similar roles in London to provide a realistic figure that reflects your experience and skills.
Availability for Interview: Confirm your availability for an interview and when you could start the new role. This information is crucial for the employer to understand your timeline and fit for the position.
How to prepare for a job interview at SORTED Personal Management
✨Showcase Your Organizational Skills
As a Senior Executive Assistant, you'll need to demonstrate exceptional organizational abilities. Prepare examples of how you've managed complex schedules or coordinated multiple projects in the past. This will highlight your capability to handle the diverse responsibilities outlined in the job description.
✨Prepare for HR and Contracting Questions
Since the role involves HR support and vendor contracting, be ready to discuss your experience in these areas. Think of specific instances where you coordinated recruitment activities or managed contracts, and be prepared to explain your approach and the outcomes.
✨Demonstrate Discretion and Professionalism
Handling sensitive information is crucial in this position. Be prepared to discuss how you've maintained confidentiality in previous roles. Share examples that showcase your professionalism and ability to manage confidential matters with discretion.
✨Highlight Your Adaptability
The job requires flexibility and the ability to adapt to changing priorities. Prepare to discuss situations where you've successfully navigated unexpected changes or challenges. This will show your potential employer that you're capable of thriving in a dynamic environment.
