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For Companies At a Glance
- Tasks: Support the Chief of Staff in managing a high-profile family's daily needs and events.
- Company: Join Marcilly Recruitment, a boutique agency specializing in elite household recruitment.
- Benefits: Work in a dynamic environment with a supportive team and a great mentor.
- Why this job: Perfect for those who thrive under pressure and want to make a real impact.
- Qualifications: Experience in a similar PA role is essential; strong organizational skills are a must.
- Other info: This role offers a chance to build a network across luxury lifestyle sectors.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
Family PA Job Description
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Marcilly Recruitment’s client, a UHNW couple are seeking a Family PA to come in and support the Chief of Staff. The successful candidate will be responsible for managing the principal’s personal needs in addition to those of the greater family.
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The successful Family PA will be someone who is hugely personable, charismatic, loyal, enthusiastic and capable of working in a pressurised and demanding environment with a huge workload, working efficiently with pace. They must be a strong team player with excellent communication and negotiation skills. What is paramount for the role is a good eye for detail, delivering the very highest of standards in every aspect of your work.
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\\nThe ideal candidate will have experience supporting an UHNWI in a similar capacity in a private or business setting. A can-do attitude is paramount.
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Family PA Responsibilities
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- Assist the Chief of Staff in the day to day management of the main residence.
- Bills, utilities, stock management etc.
- Liaise with household staff on the principals’ schedules and plan accordingly.
- Process and pay invoices, maintaining accurate records.
- Maintain and develop electronic and physical filing systems.
- Ensure all holiday, absence, and sickness reports are up to date.
- Update inventories, household manuals, and documentation as required.
- Maintenance and upkeep of London residence: excellent attention to detail required to ensure any maintenance or tech issues are spotted ASAP and rectified.
- Conduct regular inspections, arrange repairs, manage inventory.
- Accompany and schedule all contractor/maintenance visits to London residence, ensuring protocol is met.
- Ensure house staff are aware of arrivals/departures/requirements ahead of time.
- Help to organise and coordinate events and parties at residences.
- Ensure London residence is fully prepared for family arrival – flowers, food stock, cleaning/maintenance etc. Assist in global travel planning.
- Conducting research and contacting suppliers.
- Assist in booking personal and business appointments.
- Assisting with timekeeping and anything required ahead of meetings and appointments.
- Assisting in luxury lifestyle management.
- Personal shopping and research into gifts, art, clothes, jewellery, furniture, tech etc.
- Assistance in event management.
- Restaurant reservations and keeping your finger on the pulse with all the top things to do in London, the UK and internationally.
- Liaison with international staff to coordinate the principal’s travel schedule, arrival and ensure all preferences are catered for.
- Keeping track of expenses and filing.
- Building a black book of contacts across the whole lifestyle spectrum.
- Occasional short travel to other family properties.
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Other
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- Ad hoc projects as directed by the Principle, CoS & CFO.
- Purchasing items for family, properties etc.
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Family PA Requirements:
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- Proven experience in a similar PA role, within an UHNW environment.
- Strong organisational and multitasking abilities.
- High level of discretion and confidentiality.
- Excellent communication skills.
- Ability to manage multiple priorities and work under pressure.
- Proficient in Microsoft Office and scheduling tools.
- Ideally degree educated.
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This will be a varied role, working in a very intense, fast-paced environment, but you will be part of a great team who are all in it together. You will have a wonderful mentor to work with. It will be what you make of it.
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Marcilly Recruitment is a boutique recruitment agency specialising in business operational and administrative support and private household recruitment in the UK and Middle East.
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Unfortunately, due to the extremely high volume of applications we receive, we are not able to respond individually to each one. If you have not heard from us within five working days, then sadly your application has been unsuccessful.
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Family PA employer: Marcilly Recruitment Ltd
Contact Detail:
Marcilly Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Family PA
✨Tip Number 1
Make sure to showcase your experience in high-pressure environments. Highlight any previous roles where you managed multiple tasks simultaneously, especially in a private household or with UHNWI clients.
✨Tip Number 2
Network within the luxury lifestyle sector. Building relationships with suppliers and service providers can give you an edge, as this role requires extensive coordination and knowledge of high-end services.
✨Tip Number 3
Demonstrate your attention to detail in every interaction. Whether it's during interviews or networking events, show that you can spot the finer points that matter in managing a household efficiently.
✨Tip Number 4
Familiarize yourself with the latest trends in luxury lifestyle management. Being knowledgeable about current events, top restaurants, and exclusive experiences will position you as a valuable asset for the family.
We think you need these skills to ace Family PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in supporting UHNWI or similar roles. Emphasize your organizational skills, attention to detail, and ability to work under pressure.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the unique qualities you bring. Mention specific experiences that demonstrate your ability to manage multiple priorities and maintain discretion.
Showcase Communication Skills: Since excellent communication is key for this role, consider including examples of how you've successfully liaised with various stakeholders in previous positions. This could be in your CV or cover letter.
Highlight Team Player Attitude: The job requires a strong team player. Use your application to illustrate instances where you've collaborated effectively with others, especially in high-pressure environments.
How to prepare for a job interview at Marcilly Recruitment Ltd
✨Show Your Personable Side
As a Family PA, being personable and charismatic is key. Make sure to showcase your friendly demeanor during the interview. Engage with the interviewer, smile, and express genuine interest in the role and the family you'll be supporting.
✨Demonstrate Your Organizational Skills
Highlight your strong organizational and multitasking abilities. Prepare examples from your past experiences where you successfully managed multiple priorities under pressure. This will show that you can handle the demanding environment of a Family PA.
✨Emphasize Attention to Detail
Since the role requires a good eye for detail, be ready to discuss how you ensure high standards in your work. Share specific instances where your attention to detail made a significant difference in your previous roles.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to handle unexpected situations. Think about potential challenges you might face as a Family PA and how you would address them effectively.
