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- Tasks: Support the Head of Workspace and Leasing with diary management, event organization, and document preparation.
- Company: Join one of Europe's largest Real Estate and Investment firms with a modern corporate culture.
- Benefits: Enjoy excellent benefits, state-of-the-art offices, and a clear career pathway.
- Why this job: Be part of a FTSE 250 company and work on top retail and residential projects in the UK.
- Qualifications: Experience as a PA in a fast-paced environment, strong organizational skills, and proficiency in MS Office.
- Other info: Ideal for those looking to grow in a collaborative and dynamic corporate setting.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
One of Europe’s largest Real Estate and Investment companies are looking for a PA to assist the Head of Workspace and Leasing team in Central London. This modern bespoke organisation provides a great pathway of a career for anyone wishing to work in a growing corporate environment. They offer excellent benefits along with modern state of the art offices.
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The ideal candidate will have strong Team assistant or PA experience ideally in a corporate property background. Someone with a good eye for detail and organisation skills is key!
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You will have a chance to work on some of the top retail and residential schemes in the UK and be part of a FTSE 250 organisation.
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Our purpose is to create and manage outstanding places which deliver positive outcomes for all our stakeholders on a long term, sustainable basis.
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WHAT YOU’LL DO
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- Diary management – setting up meetings/teams’ video conference calls efficiently and without prompt and booking meeting rooms and catering as required.
- Managing marketing suite diaries.
- Proactively moving meetings around to make way for more time sensitive meetings or viewings at short notice.
- Preparing and amending presentations and other documents to tight deadlines.
- Organisation of internal and external events.
- Build, develop and manage relationships with all internal and external parties. First point of contact for Agents, Project Managers, Lawyers etc.
- Arranging site tours / viewings at various locations (liaising with site teams to arrange access and PPE).
- Deal management – coordination with Secretariat and Lawyers to ensure deals and leases are logged, signed, and sent back within the correct timescale.
- Travel arrangements – organising domestic flights, train tickets, hotels, and taxis.
- General administration – processing expense claims, updating the hospitality register, logging CPD and volunteering hours.
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ABOUT YOU
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- Experience working in a similar PA role at a FTSE 100 company and within a fast-paced professional department.
- Experience working with multiple senior stakeholders and managing multiple diaries.
- Flexibility – must be able to deal with different levels of workload.
- A collaborative and strong team player.
- A professional attitude and ability to demonstrate great initiative.
- Excellent written and oral communication skills.
- Excellent organisation skills.
- Proficient knowledge of MS Word, Outlook, PowerPoint, Excel, and Adobe
- Ability to adapt to last-minute changes.
- Able to use knowledge learned to look at the bigger picture to understand where tasks fit in.
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Personal Assistant employer: Talent Staffing Ltd
Contact Detail:
Talent Staffing Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarize yourself with the real estate and investment sector. Understanding the industry will help you speak confidently about relevant topics during your interview and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the property sector, especially those who work in corporate environments. Attend industry events or join online forums to connect with potential colleagues and learn more about the company culture.
✨Tip Number 3
Showcase your organizational skills by preparing a mock diary management plan. This could include scheduling meetings, prioritizing tasks, and managing last-minute changes, which are crucial for a Personal Assistant role.
✨Tip Number 4
Research the specific tools and software mentioned in the job description, like MS Word, Outlook, PowerPoint, Excel, and Adobe. Being proficient in these applications will give you an edge and show that you're ready to hit the ground running.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Personal Assistant, especially in a corporate property environment. Emphasize your skills in diary management, organization, and communication.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific experiences that demonstrate your ability to manage multiple stakeholders and adapt to changing workloads.
Highlight Relevant Skills: In your application, clearly outline your proficiency with MS Office tools and any other relevant software. Provide examples of how you've used these tools to enhance your efficiency in previous roles.
Showcase Your Initiative: Demonstrate your proactive approach by including examples of how you've successfully managed tight deadlines or organized events in past positions. This will show your potential employer that you can handle the demands of the role.
How to prepare for a job interview at Talent Staffing Ltd
✨Showcase Your Organizational Skills
As a Personal Assistant, strong organizational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple diaries or coordinated complex schedules in the past.
✨Demonstrate Flexibility and Adaptability
The role requires dealing with last-minute changes and varying workloads. Share experiences where you successfully adapted to unexpected challenges or changes in priorities.
✨Highlight Your Communication Skills
Excellent written and oral communication is key for this position. Prepare to provide examples of how you've effectively communicated with senior stakeholders or managed relationships with external parties.
✨Familiarize Yourself with Relevant Tools
Proficiency in MS Word, Outlook, PowerPoint, Excel, and Adobe is essential. Make sure to mention your experience with these tools and how you've used them to enhance your productivity in previous roles.
