HR Assistant

To support the HR Manager in providing an efficient and effective HR service for the school. Assisting the HR Manager who is responsible for ensuring the school’s compliance with safer recruitment procedures and all aspects of Human Resources Management. The HR Assistant provides administrative support, in particular concentrating on recruitment activity, maintaining and updating HR records., Recruitment

• Organise and co-ordinate recruitment activities ensuring compliance with current legislation and safer recruitment requirements.

• Assist with the preparation of recruitment information packs and the placement of advertisements.

• Correspond with candidates and maintain a record of applications.

• Organise the logistics for recruitment days and prepare timetables for interview and other selection activities, liaising with relevant managers ensuring they are kept informed throughout the process.

• Assist with the running of recruitment days, meeting candidates, conducting ID checks and dealing with associated paperwork.

• Undertake safer recruitment training and attend interviews as required.

• Obtain and verify employment references.

• Communicate with unsuccessful candidates.

• Prepare and issue appointment letters.

• Process Disclosure and Barring Service applications.

• Obtain Children’s Barred List checks and prohibition from teaching and management checks when applicable.

• Ensure all other pre-employment checks are carried out promptly including right to work, verification of medical fitness, qualifications, overseas checks and chase outstanding checks as necessary, prior to the commencement of employment.

• Co-ordinate the administrative tasks relating to the recruitment and appointment of Gap students.

HR

• Assist with the upkeep of the Single Central Register of appointments ensuring accuracy of data.

• Prepare and issue contracts of employment.

• Ensure all new starter paperwork is received and the details are recorded on the relevant data bases.

• Issue induction packs and co-ordinate the induction process for new employees.

• Prepare and deliver induction training for new staff co-ordinating with other relevant departments.

• Organise safeguarding training for new employees ensure that the training for all staff up-to-date.

• Create and maintain employee personnel files ensuring that accurate records are maintained in compliance with GDPR and safer recruitment legislation.

• Ensure that the information on the HR information system (Every HR) is accurate and up to date.

• Continue to develop Every HR.

• Manage and monitor the eLearning and training databases.

• Assist with the monitoring and administration of probationary periods, liaising with the relevant Heads of Department.

• Maintain and update all lists and relevant checks for contracted staff (catering and cleaning) and ensure all checks are in accordance with ISI legislation and Safer Recruitment

• Liaise with Heads of Department to ensure performance management paperwork is completed for all employees.

• Record and monitor staff absences liaising with Heads of Department to ensure the appropriate certification is received from absent employees.

• Assist with the administration of maternity / paternity leave and pay.

• Keep up-to-date with developments in employment legislation and Human Resources best practice.

Payroll

• Assist the HR Manager with managing the school’s monthly payroll operations, ensuring that each stage of the payroll process is actioned accurately and in a timely manner.

• Collate and process timesheets for part-time employees.

• Resolve any payroll queries in a timely, professional manner.

• Assist with the administration of the Teachers’ Pensions Scheme; other pension schemes and staff benefit schemes.

• Provide administrative support for the annual salary review.

• Maintain up-to-date knowledge of relevant payroll and pension legislation.

• General HR

• Maintain accurate and up-to-date information on the school’s HR databases.

• Assist in Disciplinary and Grievance or other HR related meetings, specifically note taking.

• Archive the personnel and payroll files as necessary.

• Maintain training and holiday records.

• Ensure the confidentiality of personnel information.

• Update school documents as and when required.

• Provide general administrative support for the department when required.

• Undertake HR projects as required and assist the HR Manager with various projects.

General

• Support the school in its aims, ethos and objectives.

• Summer Fields is committed to safeguarding and promoting the welfare of children and we expect all staff to share this commitment. All staff must adhere to, and ensure compliance with, the school’s safeguarding policies and procedures in the context of their role.

• Comply with all health and safety procedures as required by the school.

• Undertake any other responsibilities as reasonably requested by the HR Manager or Bursar.

This job description is indicative of the nature and level of responsibilities associated with the post. Other tasks may be allocated as necessary to ensure the efficient running of the Bursary.