Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Be the friendly face of our office, managing admin tasks and welcoming visitors.
- Company: Join a reputable company in London with a vibrant office culture.
- Benefits: Enjoy perks like a birthday day off, wellness days, and fun seasonal parties.
- Why this job: This role offers a chance to develop your skills in a supportive environment while making a real impact.
- Qualifications: 2-3 years of admin experience required; strong communication and multitasking skills are a must.
- Other info: This is a fully office-based role with a dynamic team atmosphere.
The predicted salary is between 19000 - 21000 £ per year.
Reception Coordinator – Administration
Location : London – This is a fully office-based role
Salary: £22,000 – £25,000 per annum, DOE
Hours : Monday to Friday 10am to 6pm, Saturday 11am to 5pm – you will get 1 day off during the week to compensate working on Saturday.
The Role
The company have 2 positions in their busy Administration Department, as an administration assistant (100%) or Reception Coordinator (70/30%) you will play a central role in ensuring the smooth operation of their office administration tasks, from general admin, some reception and H&S duties. You need to have administration experienced, be reliable and with great computer and customer service experience.
Key Responsibilities
- Greet visitors and ensure sign in/out, advise relevant departments, send feedback emails.
- Answer, return and distribute calls and emails and assist tenants with information needed.
- Track deliveries and inform relevant departments.
- Assist clients by explaining the process when needed, such as documentation needed for them to move in, taking pending payments, distributing and collecting keys, updating relevant systems.
- Booking appointments for clients with relevant colleagues.
- Assist with end of tenancy administration checks such as collecting outstanding end of tenancy payments, keys.
- Deal with various documents for landlords, tenant references, end of tenancy calls and emails instructing tenants on relevant instructions & key return processes.
- Complete relevant checks and documentation, inform relevant teams, ensuring all required systems are updated to ensure other departments have updated information.
- Notify current tenants of new tenants move in dates, send welcome email to new tenants.
- Assist in helping with key sorting of tags/labels and any other admin jobs assigned.
- Health & Safety: testing fire alarm on a weekly basis, monitor entrance, deliveries, visitors, door card issuance, genera office H&S signs, any other general H&S duties needed.
- Office and kitchen stock check and orders, buying the daily fruit and milk whilst maintaining the reception, kitchen as well as front office area.
- Manage the coffee machine cleans, and stock order on a daily and weekly basis.
- Support with ideas and improvements for the front of house area.
Skills and Qualifications
- Great command of English written/oral, a good communicator, good at calculations.
- 2-3 years established previous experience in similar roles.
- Confident, be able to priorities, multitask, have good time management and attention to detail.
- Work with minimal supervision and with a proactive and positive attitude.
- Have great computer knowledge; various system, Outlook, Word, Excel.
Benefits
- Friendly open plan office, with music and daily fresh fruit
- 1 day off for your birthday & 1 Wellness Day
- Benefits Discount scheme, shops, restaurants, GP and counselling
- Annual leave and sick day accrual with length of service
- Winter and summer party, monthly end day mixers
- Summer and Winter parties and Company Christmas shutdown
(*terms & conditions apply)
To Apply
If you feel you are a suitable candidate and would like to work for this reputable company, please do not hesitate to apply.
Reception Coordinator Administration employer: Ad Warrior
Contact Detail:
Ad Warrior Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reception Coordinator Administration
✨Tip Number 1
Familiarize yourself with the specific responsibilities of a Reception Coordinator. Understanding tasks like greeting visitors, managing calls, and handling health & safety duties will help you demonstrate your knowledge during the interview.
✨Tip Number 2
Highlight your customer service experience. Since this role involves assisting clients and tenants, be ready to share examples of how you've successfully managed customer interactions in previous positions.
✨Tip Number 3
Showcase your organizational skills. The job requires multitasking and attention to detail, so prepare to discuss how you prioritize tasks and manage your time effectively in a busy environment.
✨Tip Number 4
Be proactive in your approach. The company values a positive attitude and the ability to work with minimal supervision, so think of instances where you've taken initiative or suggested improvements in your past roles.
We think you need these skills to ace Reception Coordinator Administration
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and customer service. Emphasize any previous roles that involved multitasking, time management, and attention to detail.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and explains why you are a great fit for the Reception Coordinator role. Mention specific experiences that align with the job responsibilities listed.
Highlight Relevant Skills: In your application, clearly outline your proficiency in computer systems like Outlook, Word, and Excel. Mention any experience with health and safety duties or office management tasks.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Ad Warrior
✨Show Your Customer Service Skills
Since the role involves greeting visitors and assisting clients, be prepared to demonstrate your customer service experience. Share specific examples of how you've handled inquiries or resolved issues in previous roles.
✨Highlight Your Administrative Experience
Make sure to discuss your previous administrative roles and the tasks you managed. Emphasize your ability to multitask and prioritize, as these are crucial for the Reception Coordinator position.
✨Demonstrate Attention to Detail
The job requires a keen eye for detail, especially when dealing with documentation and health & safety checks. Be ready to provide examples of how you've ensured accuracy in your past work.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle various situations, such as managing deliveries or coordinating with different departments. Think of scenarios from your past experiences that showcase your proactive attitude.
