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For Companies At a Glance
- Tasks: Support senior leadership with admin tasks, manage schedules, and coordinate meetings.
- Company: Join a leading automotive manufacturing organization known for its innovation and excellence.
- Benefits: Enjoy a competitive salary and the opportunity to work in a dynamic environment.
- Why this job: Perfect for proactive individuals who thrive in fast-paced settings and value confidentiality.
- Qualifications: Experience as a PA or Legal Secretary is essential; strong organizational skills are a must.
- Other info: This role requires discretion and the ability to handle sensitive information.
The predicted salary is between 24000 - 28000 £ per year.
Personal Assistant / Secretary
Location: Coventry, on-site
Salary: £28,000 – £35,000
Job Type: Full-time
Latham & Bond HR are recruiting for our client, a well-established automotive manufacturing organization. We are looking for an experienced Personal Assistant/Secretary to provide high-level administrative and secretarial support to senior leadership. This role is well-suited to a proactive individual with strong organizational skills and experience in a legal environment.
Key Responsibilities
Executive Support:
- Provide direct administrative and PA support to senior leadership, ensuring smooth daily operations.
- Manage diaries, schedule appointments, and organize meetings, ensuring effective time management.
- Act as the first point of contact, handling correspondence, emails, and calls in a professional manner.
Meeting & Documentation Management:
- Prepare agendas, take accurate meeting minutes, and follow up on action points.
- Draft, proofread, and format reports, legal documents, presentations, and correspondence.
- Maintained organized records and filing systems, ensuring all documentation was up to date.
- Travel & Event Coordination:
- Arrange and manage travel itineraries, including flights, hotels, and transportation.
- Coordinate business events, conferences, and team meetings as required.
Legal & Confidentiality Support:
- Work closely with the Head of Legal, handling confidential and sensitive documents with discretion.
- Assist with reviewing contracts, legal paperwork, and compliance documentation.
- Ensure all legal records and files are maintained and easily accessible when required.
Administrative & Office Management:
- Oversee general office administration and coordinate office supplies and resources.
- Support senior leadership with ad-hoc administrative duties to ensure efficient workflow.
- Handle expense reports, invoice processing, and budget tracking for the department.
Skills and Attributes
- Proven experience as a PA, Executive Assistant, or Legal Secretary.
- Legal sector experience (either working in a law firm or supporting a legal team) is highly desirable.
- Strong diary management, organizational, and prioritization skills.
- Excellent communication and interpersonal skills with a professional demeanour.
- High attention to detail, particularly in document preparation and proofreading.
- Ability to handle confidential information with utmost discretion.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and document management systems.
- Ability to work autonomously, take initiative, and problem-solve effectively.
Personal Assistant employer: Latham & Bond HR
Contact Detail:
Latham & Bond HR Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Familiarize yourself with the automotive manufacturing industry. Understanding the specific challenges and trends in this sector can help you stand out during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the legal and administrative fields. Attend industry events or join relevant online groups to connect with individuals who may provide insights or referrals for the Personal Assistant position.
✨Tip Number 3
Highlight your experience with diary management and document preparation in conversations. Be ready to share specific examples of how you've successfully managed schedules and handled sensitive information in previous roles.
✨Tip Number 4
Prepare for potential interview questions by practicing your responses to scenarios involving confidentiality and time management. This will help you convey your ability to handle the responsibilities outlined in the job description effectively.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or in a legal environment. Emphasize your organizational skills, diary management, and any specific software proficiency that aligns with the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your proactive nature and ability to support senior leadership. Mention specific examples of how you've successfully managed schedules, organized meetings, or handled confidential information in previous roles.
Highlight Key Skills: In your application, clearly outline your skills that match the job requirements, such as communication, attention to detail, and proficiency in Microsoft Office. Use bullet points for clarity and impact.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that all documents are professionally formatted and free of typos, as attention to detail is crucial for this role.
How to prepare for a job interview at Latham & Bond HR
✨Showcase Your Organizational Skills
As a Personal Assistant, strong organizational skills are crucial. Be prepared to discuss specific examples of how you've managed complex schedules or organized events in the past. Highlight your ability to prioritize tasks effectively.
✨Demonstrate Discretion and Professionalism
Since you'll be handling sensitive information, it's important to convey your understanding of confidentiality. Share experiences where you successfully managed confidential documents or situations, emphasizing your professional demeanor.
✨Familiarize Yourself with Legal Terminology
Given the legal environment of the role, brush up on relevant legal terminology and processes. This will not only show your preparedness but also your genuine interest in the position and the industry.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities. Think of situations where you had to handle unexpected challenges or conflicts, and be ready to explain how you resolved them efficiently.
