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- Tasks: Support the Facilities Team with admin tasks and ensure smooth estate operations.
- Company: Join Ballymore, a leading property development company in East London.
- Benefits: Enjoy a Monday to Friday schedule with a supportive team environment.
- Why this job: Gain hands-on experience in facilities management while enhancing your organizational skills.
- Qualifications: Strong computer skills and good communication abilities are essential.
- Other info: Opportunity to work in a dynamic environment with potential for growth.
The predicted salary is between 30000 - 42000 £ per year.
We\’re looking for a Facilities Administrator to join the team completing the administration duties for two neighbouring luxury development blocks, based in East London. Time: 8:30am – 17:30pm Shift: Monday to Friday Duties & Responsibilities * To support the on-site Facilities Team with administrational aspects of the site. * Reporting into the Facilities Manager (FM) and working with him/her to ensure the smooth running of the estate and the delivery of excellent customer service to residents and commercial tenants. * E-mail correspondence & communication on behalf of FM department on site. * To attend & minute meetings as required. * To maintain Insurance correspondence, records & tracker information at all times. This includes communicating with Residents/Leaseholders/Managing Agents and Contractors to arrange access for leak tracing and repair. * To liaise with the Site Team & the support office as required. * To deputise in absence of Facilities Coordinator. * To ensure all the records of planned maintenance and servicing activities are kept up to date. * To maintain clear reporting to the Facilities Coordinator, Facilities Manager & Facilities department ensuring the visibility of local infrastructure status and immediately escalate issues for further support as required. * To be a part of the Residential Site Team maintaining the culture, policies, company rules and ensuring the highest quality management is provided on behalf of Ballymore Group at all times Administration * Review of RAMs and provide permits to work. Keeping a log of any permits issued, closing out and completing regular checks on contractors attendance. * Taking landlord meter reads on a monthly basis. * Assisting with the weekly fire alarm and AOV testing * Responsible for recording relevant accurate information on all Service Partners, Consultants and Suppliers relating to Facilities & Maintenance * Provide administrative support to Facilities Coordinator and Facilities Manager. Health, Safety, Welfare & Compliance * Understand and adhere to the Site’s Emergency Action Plan in the event of an emergency situation. * Report and record any accidents in the accident book and also ensure that Accident, Incident and Near Miss Reporting Procedure is followed locally. * Have a good understanding of health, safety & compliance activities across the development in accordance with the BAML Health and Safety Strategy and associated procedures. * Increase H&S awareness and promote a positive H&S culture throughout the local Site Team including attending regular meetings such as Huddle (weekly Site Team meeting) and toolbox talks. * Review and maintain up-to-date Standard Operating Procedures relative to facilities management activities on site, using standardised templates. General * Provide regular reports to the Facilities Manager & Facilities department as required. * Keep up to date with new legislation and industry best practice relating to facilities management. * Liaise with colleagues and report as necessary to Facilities Manager on matters relating to standards of facilities management. Skills, Experience & Qualifications * To hold, or be working towards, a NEBOSH or IOSH accredited qualification in Health & Safety. * Excellent computer skills, proficient in Outlook, Word, Excel and PowerPoint. * Good communication skills (inc telephone manner) With the ability to deliver clear and concise information both verbally and written. * Good organisational skills. * Good attention to detail. * Team player who is friendly and reliable. *Ballymore operate as an equal opportunities employer
Facilities Administrator employer: Ballymore Group
Contact Detail:
Ballymore Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Familiarize yourself with the key responsibilities listed in the job description. Understanding the specific tasks, like managing office key trackers and liaising with contractors, will help you demonstrate your relevant experience during the interview.
✨Tip Number 2
Highlight your organizational skills and attention to detail in conversations. Since the role involves maintaining accurate records and managing multiple tasks, showcasing these abilities can set you apart from other candidates.
✨Tip Number 3
Prepare examples of how you've successfully managed communication with various stakeholders in previous roles. This will be crucial as you'll need to handle inquiries and correspondence on behalf of the Facilities Team.
✨Tip Number 4
Research the company culture and values of Ballymore. Being able to align your personal values with theirs during the interview can show that you're a great fit for their team-oriented environment.
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Facilities Administrator. Emphasize your organizational skills, attention to detail, and any experience with managing external suppliers or contractors.
Craft a Strong Cover Letter: Write a cover letter that showcases your communication skills and explains why you are a great fit for the role. Mention specific examples from your past experiences that demonstrate your ability to handle administrative tasks and support a facilities team.
Highlight Technical Proficiency: Since the job requires excellent computer skills, be sure to mention your proficiency in Outlook, Word, Excel, and PowerPoint. Provide examples of how you've used these tools in previous roles to manage information or improve processes.
Showcase Teamwork and Reliability: In your application, emphasize your ability to work as part of a team and your reliability. Mention any experiences where you successfully collaborated with others or took on additional responsibilities to support your team.
How to prepare for a job interview at Ballymore Group
✨Show Your Organizational Skills
As a Facilities Administrator, you'll need to demonstrate your ability to manage multiple tasks efficiently. Prepare examples of how you've successfully organized schedules, tracked keys, or managed visitor access in previous roles.
✨Communicate Clearly
Good communication is key in this role. Practice articulating your thoughts clearly and concisely, both verbally and in writing. Be ready to discuss how you handle correspondence and ensure timely responses to inquiries.
✨Highlight Your Attention to Detail
Attention to detail is crucial for maintaining accurate records and ensuring compliance. Bring examples of how you've maintained meticulous records or handled sensitive information in past positions.
✨Demonstrate Teamwork and Reliability
Being a team player is essential in this role. Share experiences where you've collaborated with others, supported your team, or stepped up in challenging situations to show that you're friendly and reliable.
