Finance coordinator

PET-Xi Training is a leading provider of high-quality vocational training and educational services. With a passion for transforming lives through education, we aim to provide exceptional learning experiences and empower individuals to achieve their full potential. PET-Xi have a commitment to safeguarding and promoting the welfare of children, young people, and Adults at Risk. Successful applicants will need to undertake an enhanced Disclosure Baring Service check (DBS) where appropriate. We are looking to recruit a Finance Co-Ordinator position based at our Head office in Coventry on a full time basis. Key Duties To carry out finance-related tasks accurately and timely to ensure the smooth running of the department. This role supports the wider business, including helping unemployed individuals find work. Responsibilities : Customer invoicing Debtor chasing Resolving disputed invoices Ensuring customer accounts are up to date and accurate Bank reconciliations Approving, validating and matching of purchase orders Processing and inputting supplier invoices (Xero) Maintenance and filing of financial paperwork Responding to general finance queries (phone calls and emails) Authorising payments on Bankline Supporting Head of Finance with: Management accounts production Departmental budgets project Skills & Schools individual P&Ls project Departmental objectives Defrayal contracts VAT returns & invoice raising for pensions General accounts office duties Any other duties deemed reasonable as directed KPI’s Customer Invoicing Invoicing Timeliness: All invoices issued within 3 business days of service completion Invoice Accuracy Rate: All invoices issued without errors requiring correction Debtor Management Aged Debtors Ratio: All debt paid before 60 days Aged Debtors Contact: All debtors contacted in line with debtor chasing policy Disputed Invoices Dispute Resolution Rate: All disputed invoices to be resolved within 5 business days Dispute Frequency: Less than 5% of total invoices that become disputed Purchase Order Processing PO Validation Accuracy: All POs correctly validated and matched first-time Supplier Payment Accuracy: All payments made with correct amount and on time Supplier Invoice Management Invoice Processing Time: All invoices on Xero within 3 days of receipt Invoice Accuracy Rate: All invoices entered correctly in Xero Payment Processing Payment Runs: All invoices processed for payment within payment terms Bank Reconciliation Reconciliation Timeliness: All bank reconciliations completed by deadline Reconciliation Accuracy: All bank transactions reconciled correctly first-time Document Management Filing Timeliness: All financial documents filed within 2 business days Digital Conversion Rate: All paper documents digitised and stored on Xero Customer Service Query Response Time: Respond to finance queries within 24 hours Management Reporting Reporting Timeliness: All reports delivered by deadline set Reporting Accuracy: All reports produced without material errors Efficiency & Quality Error Rate: 95% of financial transactions with no errors Process Improvement: Continuous process improvements implemented Skills and Experience : Strong Excel skills Experience working and communicating with employees of all levels Highly numerate and literate with a good level of education Strong organisational skills Strong IT skills Problem-solving abilities Knowledge of finance Person Specification Positive team player with belief in the importance of teamwork Attention to detail 'Get things done' attitude Desire to learn Fast-paced and diligent, ensuring accuracy with financial transactions Ability to work in a fast-paced environment and manage multiple priorities Experience in target-driven environments Excellent communication skills Strong commitment to personal and professional development Compliance with data protection, IT security, and other policies Supportive of colleagues Benefits : Up to 30 days holiday (25 days, rising by one day per year to 30 days after five years) Family-friendly company-paid events (Christmas and Summer events) Expenses coverage (travel, hotels where required, overnight food allowance) (email address removed) (24/7 Online GP/Wellbeing/Physiotherapy Service) Death in service cover Critical Illness Insurance Cycle to Work Scheme Flexible start and finish times (9-5/8-4) Study support Free eye tests Company pension scheme Free parking Discount on food and drink at Metropolis restaurant Weekly employee reward schemes Long service awards Note This is not an exhaustive list of roles and responsibilities. You may occasionally be required to work in different areas of the business in line with your skill base and position within the company to support business growth. Our recruitment process evaluates both technical and behavioural qualities. The technical assessment will gauge your role-specific skills, while the behavioural evaluation will focus on the seven core attributes identified by PET-Xi: Inclusive: Valuing diversity and collaboration Collaborative: Thriving on teamwork and joint effort Positive: Focused on optimism and uplifting vibes Passionate: Fuelled by intense dedication Engaging: Captivating and involving Inspirational: Igniting creativity and drive Adaptable: Quick to adjust and evolve