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- Tasks: Support the Office Manager with admin tasks, diary management, and customer data updates.
- Company: Join a leading provider of commercial Business Centres in the Southeast.
- Benefits: Enjoy flexible part-time hours from Mon to Fri, 9.30am to 3.00pm.
- Why this job: Gain valuable experience in a professional environment while contributing to a dynamic team.
- Qualifications: Ideal candidates have experience in administration or office management roles.
- Other info: Opportunity to assist in arranging social events and training for the company.
Our client is a leading provider of commercial Business Centres in the Southeast. They are looking to recruit a part time Administration Assistant working the hours of Mon to Fri 9.30am to 3.00pm. The main aspects of the role are – For their central support office based in Harlow, they are looking to recruit a professional individual to effectively support the Office Manager to ensure that the office runs effectively. Daily/weekly tasks include – * Full admin support * Handling general enquiries (and occasional emergencies) by email or phone * Diary management * Maintain corporate calendar of statutory requirements * Assisting the Office Manager with, annual confirmation statement to Companies House, renewals of all periodic legal registrations for the business, filing financial reports to Companies House * Occasional minute taking * Assisting the Office Manager by liaising with IT support and monitoring all IT equipment /software is up to date * Assisting the Office Manager to arrange training for the whole company * Ordering and arranging delivery of equipment for all of the centres * Handling and updating internal CRM with customer data including – pricing, licence reviews, renewal of contracts * Assist in arranging social events across the centres. The ideal person may have already working in a similar role, been an office manager, PA or senior commercial administration role
Part Time Administration Assistant employer: Aspire Personnel Ltd
Contact Detail:
Aspire Personnel Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Administration Assistant
✨Tip Number 1
Familiarize yourself with the specific software and tools commonly used in administration roles, such as CRM systems and office management software. This knowledge will help you stand out during the interview process.
✨Tip Number 2
Highlight any experience you have with diary management and handling general enquiries. Be prepared to discuss specific examples of how you've successfully managed these tasks in previous roles.
✨Tip Number 3
Demonstrate your ability to work under pressure by sharing instances where you've effectively handled emergencies or tight deadlines. This will show that you're capable of maintaining composure in a busy office environment.
✨Tip Number 4
Research the company’s values and culture to align your responses during the interview. Showing that you understand their mission and how you can contribute will make a positive impression.
We think you need these skills to ace Part Time Administration Assistant
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description. Make sure you understand the key responsibilities and requirements of the Administration Assistant position, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous experience in administration or similar roles. Mention specific tasks you've handled that align with the job description, such as diary management or handling enquiries.
Showcase Your Skills: Make sure to highlight skills that are relevant to the role, such as communication, organization, and IT proficiency. Provide examples of how you've successfully used these skills in past positions.
Craft a Strong Cover Letter: Write a personalized cover letter that addresses the Office Manager directly. Explain why you're interested in the position and how your background makes you a great fit for their team.
How to prepare for a job interview at Aspire Personnel Ltd
✨Show Your Organizational Skills
Since the role involves diary management and maintaining a corporate calendar, be prepared to discuss your organizational skills. Share specific examples of how you've successfully managed schedules or projects in the past.
✨Demonstrate Communication Proficiency
Handling general enquiries and occasional emergencies requires strong communication skills. Practice articulating your thoughts clearly and consider sharing instances where you effectively resolved issues through communication.
✨Familiarize Yourself with Relevant Software
The job mentions liaising with IT support and updating internal CRM systems. Brush up on any relevant software you’ve used before and be ready to discuss your experience with these tools during the interview.
✨Highlight Your Teamwork Experience
Assisting the Office Manager and arranging training for the company indicates a collaborative environment. Be ready to talk about your experiences working in teams and how you contributed to achieving common goals.
