Procurement Analyst

Procurement Analyst

Application Deadline: 24 March 2025

Department: Commercial

Employment Type: Permanent

Location: Milton Keynes

Description

A little bit about us:
East West Rail is an infrastructure programme linking communities between Oxford and Cambridge. The area is currently let down by a lack of transport choices, and we have a once in a generation opportunity to fix that – improving prosperity for people and places along the way.

East West Railway Company (that’s us) was created by the Department for Transport (DfT) to oversee the delivery of East West Rail from construction through to wheels in motion, making sure the railway comes together in the right way.

At East West Railway Company, we’re committed to building an inclusive railway for all. We believe that to do that, we must nurture a diverse team that represents the UK communities that we impact. Our approach is simple – to create an environment where everyone is welcome and able to be themselves. We celebrate diversity and are proud to be an equal opportunity employer. We encourage applications of all backgrounds and experiences.

Role Summary:
This role will be providing support across the Procurement function within East West Rail, which involves assisting the Policy, Process and Systems Manager.

Function:
The Commercial function provides commercial and procurement capability across the programme lifecycle, including strategy (setting the commercial strategy and advising risk allocation underpinning the delivery strategy), delivering procurement activities for the goods and services required to deliver the asset and run EWR Co, and delivering contract management services for the complex network of suppliers supporting EWR Co. Across all three of these domains the commercial function will run governance and reporting to measure compliance and provide commercial assurance.

Key Responsibilities

• Preparing and issuing POs on behalf of the Procurement team.
• Crosschecking EWR’s finance system to ensure all suppliers are live and have up-to-date bank details.
• Setting up contracts in SAP to mirror physical agreements and link POs to.
• Lead on organising spend approval meeting invites, agendas and actions.
• General tendering and contract management support where needed.
• Working closely with Finance on invoice queries, closing down POs, VAT queries and others.
• Offering basic commercial advice to other areas of the business.
• Team document management & control.
• Minuting of key meetings across whole lifecycle as and when required.
• Owner of the Procurement team meeting structure, including the invitation, agenda and actions.
• Owner of the SharePoint permissions levels for internal and external access to Procurement files.
• Owner of the Procurement team inbox – signposting and generating replies to emails received from internally and external parties.
• Goods Received Note support as and when required by Finance and Contract Management teams.
• Support on external reporting to DfT and others as required.
• Own and manage the Procurement team’s P-card.
• Collate and analyse data and deliver in a format that is clear and usable.
• Work closely with Category Managers to provide data and insight that supports category management planning and strategic approach.
• Promote equality in the workplace and adopt appropriate behaviour when interacting with colleagues.
• Take responsibility for your own and others’ health and safety by adopting and working to the EWR Co Health and Safety principles.
• Demonstrates a cost-conscious mindset, keeping taxpayers’ money at the forefront of decisions.
• Shows a commitment to innovation by proactively seeking creative solutions to challenges and opportunities.
• Act as a role model for EWR Co’s vision and behaviours, working in ways that are aligned with EWR Co’s Ways of Working, as well as encouraging and supporting others to do so too.

Skills, Knowledge and Expertise

• Strong Stakeholder Management experience.
• Strong communication skills both verbal and written.
• Holistic understanding of the Procurement lifecycle.
• Prior experience working in a similar role within a Procurement function is an advantage.
• Prior experience working in a rail construction business is an advantage.
• Knowledge on SAP finance system for raising POs and creating supplier and contract entities is an advantage.

Benefits

What we offer:

• Competitive base salary
• Up to 12% employer’s pension contribution
• 36 days holiday a year (including bank holidays) + up to 2 days to buy
• Life assurance
• Employee Assistance Programme
• Perks platform with hundreds of discounts and freebies
• On-the-spot and annual awards
• Advanced learning and development programmes
• Great work-life balance and flexible working opportunities
• Enhanced family-friendly policies
• Exceptional IT tools

EWR Co strives to embrace a flexible working environment, where a degree of flexibility is maintained to accommodate both the needs and preferences of employees and what is required to achieve business objectives. EWR Co will always work with any individual to assess and accommodate an individual’s work-life balance and style.

We are open to secondments through the Rail Industry Talent Exchange Programme.

Diversity and Inclusion:
To discover the best solutions, it’s important we embrace diversity of thought. That’s why we aim to ensure our colleagues feel included, engaged and valued. Inclusiveness is not a buzzword, but a way of being. Our approach to diversity is simple – a workplace where everyone is welcome and everyone is encouraged to be themselves. It helps fuel our innovation and connects us with the customers and communities we serve.

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