Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage daily office operations and support the Managing Director with administrative tasks.
- Company: Join Trinny London, a fast-growing beauty brand revolutionizing makeup and skincare since 2017.
- Benefits: Enjoy a dynamic work environment, opportunities for growth, and a chance to impact the beauty industry.
- Why this job: Be part of a vibrant team that values creativity and innovation in a supportive culture.
- Qualifications: Experience in office admin or PA roles, strong organizational skills, and proficiency in G-Suite required.
- Other info: We celebrate diversity and welcome applicants from all backgrounds.
The predicted salary is between 36000 - 60000 £ per year.
Are you ready to rethink your routine? We’re looking for an Office Manager and Personal Assistant to own the day-to-day running of our Head Office and support our Managing Director. This role will report into the Personal Assistant to our CEO and Founder and will combine looking after our Chelsea office with providing personalised and timely administrative support to support our Managing Director.
Welcome to Trinny London!
Here at Trinny London, we’re changing the face of makeup and demystifying skincare, and we\’re only just getting started. Founded in 2017 by Trinny Woodall, Trinny London is challenging people all over the world to rethink their routines. We have achieved tremendous growth since 2017 and we’re proud to be one of Europe’s fastest-growing beauty brands.
The Role
Your daily to-dos might look like this:
Office Experience & Management:
- Maximising the space to create a productive and positive working environment.
- Ensuring the office and meeting rooms are kept clean and tidy.
- Meeting and greeting guests as the first point of contact for visitors.
- Owning the logistics of our hybrid work model.
- Daily building management including access, health and safety and courier deliveries.
- Leading the relationship with our landlord.
- Obtaining regular feedback on office experience.
- Ordering office groceries and maintaining the TL product stock cupboard.
- Organising all ad-hoc social events.
- Sourcing venues and organising the logistics of the day for quarterly Town Hall meetings.
- Monitoring office expenditure.
PA to MD:
- Acting as first point of contact for all diary and meeting enquiries for the MD.
- Being responsible for diary management for the MD.
- Providing support by attending meetings when needed.
- Oversight and management of MD’s email inbox.
- Managing expenses and monthly claims.
- Planning all business travel arrangements for the MD.
- Organising monthly Exec meetings.
These skills will help you go far in this role:
- Experience in an office support and/or office admin role.
- Proven experience providing administrative PA/EA support to an Exec member.
- High degree of integrity and experience in managing confidential information.
- Exceptional organisational skills.
- Fully proficient in G-Suite.
- Excellent attention to detail.
- Resilient under pressure.
- Previous experience with event planning and project management skills.
- Excellent written and communication skills.
- Ability to take the initiative and work with high levels of autonomy.
- A true positive attitude and people-centric mindset.
We love to hear from anybody interested in Trinny London! Although it’s useful to have the skills listed above, we’re always eager to hear from ambitious people looking for their next challenge.
Our mission is to give our customers the tools they need to be their best.
Equal Opportunities
We celebrate diversity in our customers, our products, and the teams we build. We’re committed to equal opportunities and welcome people from all backgrounds.
#J-18808-Ljbffr
Office Manager & Personal Assistant employer: Trinny London Limited.
Contact Detail:
Trinny London Limited. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager & Personal Assistant
✨Tip Number 1
Familiarize yourself with Trinny London's brand and values. Understanding their mission to change the face of makeup and skincare will help you align your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Highlight your experience in office management and PA roles by preparing specific examples of how you've successfully managed logistics, organized events, or improved office environments in previous positions. This will demonstrate your capability to handle the responsibilities outlined in the job description.
✨Tip Number 3
Showcase your proficiency in G-Suite by discussing any relevant projects or tasks where you've utilized these tools effectively. Being able to demonstrate your technical skills will give you an edge over other candidates.
✨Tip Number 4
Prepare thoughtful questions about the company's culture and the specifics of the role. This not only shows your interest but also helps you assess if Trinny London is the right fit for you, making you a more engaged candidate.
We think you need these skills to ace Office Manager & Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and personal assistance. Emphasize your organizational skills, attention to detail, and any previous roles that involved diary management or event planning.
Craft a Compelling Cover Letter: Write a cover letter that reflects your enthusiasm for the role at Trinny London. Mention specific experiences that align with the job description, such as managing office logistics or supporting executives, and express your passion for the beauty industry.
Showcase Your Skills: In your application, clearly demonstrate your proficiency in G-Suite and any other relevant tools. Provide examples of how you've successfully managed confidential information and maintained a positive office environment.
Highlight Your People Skills: Since this role involves being the first point of contact for visitors and supporting the Managing Director, emphasize your excellent communication skills and ability to work autonomously while maintaining a people-centric mindset.
How to prepare for a job interview at Trinny London Limited.
✨Show Your Organizational Skills
As an Office Manager and Personal Assistant, your ability to stay organized is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past, showcasing your exceptional organizational skills.
✨Demonstrate Your People Skills
Since you'll be the first point of contact for visitors, it's important to highlight your people-centric mindset. Be ready to discuss how you build relationships and create a positive environment in previous roles.
✨Familiarize Yourself with G-Suite
Proficiency in G-Suite is essential for this role. Brush up on your skills and be prepared to discuss how you've used these tools to enhance productivity and streamline processes in your previous positions.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and resilience under pressure. Think of specific scenarios where you've had to manage confidential information or handle unexpected challenges, and be ready to share those experiences.
