EA to MDs in Internal Audit

An opportunity to join a leading investment bank and immerse yourself amongst some of the best EAs in the market!

A well-established global investment bank with stunning offices near St Pauls and Farringdon, are looking for a polished, driven and personable PA. The role will support approx. 4 Managing Directors with heavy diary and travel arrangements, alongside additional duties and support to the wider team.

The role is part of an admin team of 2 who are the centralised point for all support for the Internal Audit team. This opportunity will initially be a 12-month maternity cover, but with the potential to move into a different team internally after this period.

While no day is the same regarding what you might end up doing, the team tend to start work between 8:30 and 9 am, finishing between 5 and 6pm, in office Monday to Friday. There may be paid overtime required during renowned busy periods such as month end, quarter end and year end.

What you will do:

• Providing administrative support to approx. 3 Managing Directors in a fast-paced environment

• Coordinating complex internal and external meetings, either in person or via Zoom

• Handling a high volume of phones calls and interacting with senior leadership in a professional manner

• Maintaining extremely detailed calendars and prioritizing meeting requests and all related logistics

• Coordinating travel arrangements and processing related expense reports

• Preparing and distributing divisional correspondence, reports or other documents as requested

• Maintaining a strong understanding of firm policies to allow handling of certain issues independently

• Responsible for participating in general administrative duties, ad-hoc projects, committees and / or group events

• At least 4 years of experience working as a Team Assistant or PA within a fast-paced corporate environment

• Requires excellent interpersonal and communication skills

• Team player with a positive attitude

• Highest degree of integrity, professionalism, diplomacy and discretion required

• Strong organizational skills, coupled with great attention to detail

• Ability to maintain high standards despite pressing deadlines

• Ability to solve problems quickly and efficiently

• Strong knowledge of general business and corporate cultures

• Ability to handle highly sensitive, confidential and non-routine information

• Self-starter with excellent anticipation skills; problem solving; follow up

• Demonstrated dependability and sense of urgency about getting results

• Demonstrates high degree of integrity and confidentiality

• Comfortable working with people at all organizational levels

• Ability to work well under pressure, adapt to unexpected events, prioritize and multi-task in a deadline driven environment

• Must be able to prioritize a variety of time-sensitive tasks

• Must have excellent judgment; independent thinker and resourceful

• Strong proficiency in MS Word, Excel, PowerPoint and Outlook.

• Previous experience using Concur would be beneficial

If you have experience of working in financial or professional services, the ability to work independently and as part of a team, please apply ASAP!