Health & Safety Administrator

• Update tracker from company database and populate fields (e.g. cost, Batch codes)

Starting Customer complaint investigation forms and send out to relevant person

Chase departments on open any Investigations

• Take sufficient minutes of 2 short daily H&S morning meetings. Important but fairly informal.

• Take minutes of SHEQ annual meeting.

• Employees from each department (approx. 6) – noting minutes and filing these.

Assist with audits in terms of getting documents ready.

• Carrying out the administration i.e. recording for ToolBox Talks which involves the following:

Update ToolBox Talk register

Gather missing Toolbox Talks information from recipients.

Print and distribute where required

Filing / checking

Distribution of Safety Alerts (emailing and placing around site)

• Update Site Compliance Register (Monthly)

Update the question banks and upload onto system.

• Ensure Noticeboards are regularly updated across the site.

• Update TV Slides again situated across the site; this is a desk top digital activity.

• Email correspondence with Contractors.

• Administration of COSHH (Control of Substances Hazardous to Health. This information needs to be carefully filed so it can be retrieved with ease.

• Obtain safety data sheets from suppliers (can sometimes be retrieved from suppliers’ websites)

Complete Assessments (after training)

Update register

• Update SHEQ dashboard from Benchmark (every morning)

• Assessments and tracker updates

• Training Matrix development and update / chase

• Maintain records of Hand Arm Vibration checks and email out to relevant departments

• General Admin Work: General email enquiries, Printing/laminating for plants e.g., notices/temporary signs etc. General Filing

• Daily Reject cost reports

• Record Accident and Incident follow up actions

• And any other duties Required

• SHE qualifications desirable but not essential

• There may be a requirement to travel to another local site.

• You will need transport because there are some occasions when you need to pop to another local site to carry out some H&S administration.

• Attention to details is absolutely key in this role.

Sonia

(Recruitment Consultant)

01480 398080