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- Tasks: Produce financial reports, manage work orders, and assist with month-end reviews.
- Company: Join Smart, a leader in engineering services for data centers and commercial facilities.
- Benefits: Enjoy 25 days holiday, life assurance, pension, and paid volunteering days.
- Why this job: Be part of a passionate team that values empowerment and integrity while making an impact.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn!
- Other info: Opportunity for training and career progression in a supportive environment.
The predicted salary is between 30000 - 42000 £ per year.
Job Description
Company Overview:\\n\\nAt Smart, we partner with the world’s leading companies to maintain their facilities to the highest standards, delivering a truly customer-focused experience. For over a decade, we have excelled in providing top-tier engineering services to premier data centres and commercial facilities globally. \\n\\nOur unique value lies in recognising that people are the heart of every organisation.
\\n\\nWe are an operationally driven business with a focus on visible management and a team that embodies our core values: Empowerment, Integrity, and Passion – this is the Smart way.\\n\\nRole Overview:\\n\\nThe Contract Support at Smart Managed Solutions is responsible for producing financial and statistical reports, assisting with month-end financial reviews, and training administrators on finance functions. \\n\\nThis role involves overseeing daily administration tasks, managing work orders and purchase orders, reviewing WIP, and raising invoices. \\n\\nAdditionally, the Contract Support assists in managing financial metrics, conducts quarterly audits, performs occasional site visits, and undertakes other administrative duties as needed, reporting to the Business Unit Director and collaborating with the Contract Manager.\\n\\nKey Responsibilities:\\n\\nProduce financial and statistical reports for your designated portfolio.
\\n\\nAssist in reviewing contract month-end P&L’s with the Chief Financial Officer, Management Accountant, and Business Unit Management Team. \\n\\nOversee daily administration tasks for direct sites. \\n\\nRaise work orders, purchase orders, and sales invoices.
\\n\\nEnsure timely delivery of parts/services. \\n\\nManage and review WIP, debt, purchase invoices, and open purchase orders, updating relevant parties. \\n\\nOversee maintenance invoicing for all contracts.
\\n\\nCollate information for internal and external monthly reports. \\n\\nRespond to customer inquiries professionally. \\n\\nSubmit overtime reports to payroll and monitor engineers' work schedules.
\\n\\nMaintain accurate client files and conduct quarterly audits. \\n\\nConduct site visits and attend meetings as needed. \\n\\nPerform additional administrative duties as requested.\\nWhy work for us?\\n\\n25 days holiday entitlement plus Bank Holidays\\n\\nLife Assurance\\n\\nWorkplace pension\\n\\n3 days fully paid volunteering days\\n\\n1 day fully paid Life Event Day\\n\\n1 day fully paid leave on your birthday\\n\\nEmployee Assistance Programme\\n\\nTraining and career progression\\n\\nDiscounts on various retail outlets\\nIf you would like to learn more about this role, apply today
Contract Support Administrator employer: smart managed solutions
Contact Detail:
smart managed solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contract Support Administrator
✨Tip Number 1
Familiarize yourself with financial reporting and administration tasks. Since the role involves producing financial reports and managing work orders, having a solid understanding of these processes will help you stand out.
✨Tip Number 2
Highlight your experience with customer service and communication skills. The job requires responding to customer inquiries professionally, so showcasing your ability to handle customer interactions effectively is key.
✨Tip Number 3
Demonstrate your attention to detail and organizational skills. The role involves managing various financial metrics and conducting audits, so providing examples of how you've successfully managed similar tasks in the past can be beneficial.
✨Tip Number 4
Be prepared to discuss your experience with site visits and collaboration with management teams. This role requires occasional site visits and working closely with the Business Unit Director and Contract Manager, so showing that you're comfortable in these situations will help you make a strong impression.
We think you need these skills to ace Contract Support Administrator
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Contract Support Administrator position. Understand the key responsibilities and required skills, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize any previous experience related to financial reporting, administration tasks, or customer service. Use specific examples to demonstrate how your background aligns with the role.
Showcase Your Skills: Make sure to highlight skills that are crucial for this position, such as attention to detail, organizational abilities, and proficiency in financial software. Mention any relevant certifications or training you have completed.
Craft a Compelling Cover Letter: Write a personalized cover letter that reflects your enthusiasm for the role and the company. Explain why you want to work at Smart Managed Solutions and how you embody their core values of Empowerment, Integrity, and Passion.
How to prepare for a job interview at smart managed solutions
✨Understand Financial Reporting
Since the role involves producing financial and statistical reports, make sure you familiarize yourself with common financial metrics and reporting formats. Be prepared to discuss your experience with financial analysis and how you've contributed to month-end reviews in previous roles.
✨Showcase Your Administrative Skills
Highlight your experience in managing daily administration tasks, such as overseeing work orders and purchase orders. Provide examples of how you've successfully handled similar responsibilities in the past, demonstrating your organizational skills and attention to detail.
✨Demonstrate Customer Service Orientation
As the role requires responding to customer inquiries professionally, be ready to share examples of how you've effectively managed customer interactions. Emphasize your ability to maintain a positive attitude and resolve issues efficiently.
✨Prepare for Team Collaboration Questions
Since you'll be collaborating with various teams, including the Business Unit Director and Contract Manager, think about your experiences working in a team environment. Be prepared to discuss how you communicate and collaborate with others to achieve common goals.
