Executive Assistant - Legal

Career Opportunities: Executive Assistant – Legal (30524)

Requisition ID 30524 – Posted – London – Janus Henderson

A career at Janus Henderson is more than a job; it’s about investing in a brighter future together.

Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights, disciplined investments, and world-class service. We will do this by protecting and growing our core business, amplifying our strengths, and diversifying where we have the right.

Our Values are key to driving our success and are at the heart of everything we do:

Clients Come First – Always | Execution Supersedes Intention | Together We Win | Diversity Improves Results | Truth Builds Trust

If our mission, values, and purpose align with your own, we would love to hear from you!

Your opportunity

As a critical member of the Janus Henderson Legal team, you will provide legal administrative support for the team. This role provides a unique opportunity to work amongst a high-performing and well-regarded team, operating at all levels of the Group, including liaison with Directors and Senior Management.

You will provide administrative support to the EMEA and APAC legal teams including:

• Supporting the organisation and execution of EMEA and APAC documentation and establishing and maintaining close relationships with key stakeholders.
• Supporting the administration of invoicing via the Brightflag and Basware systems and seeking out more efficient ways of working. Tracking invoices and ensuring the correct process is followed – troubleshooting. End to end process and following up invoices.
• Arranging key stakeholder internal and external meetings, coordinating global attendees to ensure optimum time slots; logistics planning including setup and management of videoconferencing as required.
• Providing other general secretarial and administrative support, including but not limited to travel arrangements and itineraries, help with expenses, organizing team meetings, supporting on RFP and KYC requests.
• Supporting specific initiatives where organizational support is required such as team events and offsites.
• Management and coordination of document management and execution processes, including saving executed documents to the firm’s contract management system.
• Vendor management, supporting the onboarding of Vendors through Brightflag and troubleshooting where necessary.
• Organisation of legal folders on G drive.
• Primary point of contact for key stakeholders (external and internal).
• Carrying out additional duties as assigned.

What to expect when you join our firm

• Hybrid working and reasonable accommodations.
• Excellent Health and Wellbeing benefits including corporate membership to ClassPass.
• Paid volunteer time to step away from your desk and into the community.
• Support to grow through professional development courses, tuition/qualification reimbursement, and more.
• All-inclusive approach to Diversity, Equity, and Inclusion.
• Maternal/paternal leave benefits and family services.
• Complimentary subscription to Headspace – the mindfulness app.
• All employee events including networking opportunities and social activities.
• Lunch allowance for use within our subsidized onsite canteen.

Must have skills

• Excellent verbal and written communication skills.
• Ability to follow complex instructions and processes.
• Strong interpersonal skills.
• Excellent attention to detail and accuracy.
• Ability to perform under pressure and on own initiative.
• Flexible approach based on demand.
• Good planning, organisation, and prioritisation skills essential – ability to meet tight deadlines, juggling multiple demands – being adaptable and flexible to meet the needs of the team.

Nice to have skills

• Good working knowledge of Diligent Boards and Entities.
• Knowledge of board processes and procedures.

Potential for growth

• Regular training.
• Continuing education courses.

You will be expected to understand the regulatory obligations of the firm and abide by the regulated entity requirements and JHI policies applicable for your role.

At Janus Henderson Investors, we’re committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from all backgrounds. Don’t worry if you don’t think you tick every box; we still want to hear from you! We understand everyone has different commitments and while we can’t accommodate every flexible working request, we’re happy to be asked about work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process, please get in touch and let us know at .

Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employee’s job functions (as determined by Janus Henderson at its sole discretion).

All applicants must be willing to comply with the provisions of Janus Henderson Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements, including past political contributions and political activities. Applicants’ past political contributions or activity may impact applicants’ eligibility for this position. Janus Henderson is an equal opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. All applications are subject to background checks.

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