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- Tasks: Manage office operations and supervise the General Office Assistant when needed.
- Company: Join a prestigious law firm in central London, known for its excellence.
- Benefits: Full-time role with a dynamic team and opportunities for growth.
- Why this job: Be part of a supportive culture where your organizational skills shine.
- Qualifications: Proven experience in a similar role, ideally in a legal setting.
- Other info: Hands-on position requiring presence in the office Monday to Friday.
The predicted salary is between 36000 - 60000 £ per year.
Join to apply for the Deputy General Office Supervisor role at Christ Reformed Church .
Our prestigious client, a leading law firm in central London, is seeking a highly motivated and proactive Deputy General Office Supervisor to join their growing team. In this pivotal role, you will manage a variety of key office operations while supervising the General Office Assistant in the absence of the Supervisor. As a hands-on position, this role requires a dedicated presence in the office Monday through Friday.
The ideal candidate will have a proven track record in a similar role, preferably within a legal environment. You will be exceptionally well-organised, possess strong administrative experience, and be highly computer literate. With a keen understanding of shifting priorities and tight deadlines, you will approach every challenge with both practical insight and common sense.
Duties Will Include:
- Efficiently manage all incoming and outgoing mail, including coordinating couriers.
- Ensure the smooth operation of the franking machine, quickly resolving any issues that arise.
- Handle reprographics duties, including copying, scanning, and binding documents with precision.
- Report maintenance issues promptly to the appropriate teams, ensuring swift resolution.
- Conduct stock checks and place orders for office supplies, ensuring materials are always replenished as needed.
- Assist with the setup and onboarding of new starters, ensuring a seamless transition.
- Accurately review and verify incoming invoices, addressing discrepancies immediately.
- Prepare and reset meeting rooms as requested, working closely with reception and hospitality teams.
- Move office furniture and large/heavy items when necessary, demonstrating flexibility and teamwork.
- Supervise the General Office Assistant during the Supervisor\’s absence, providing leadership and guidance.
- Coordinate staff rotas and lunch schedules to maintain adequate coverage at all times.
- Provide archiving support as required, maintaining an organised and efficient filing system.
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Management and Manufacturing
Industries
Retail
Please apply today for immediate consideration!
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Deputy General Office Supervisor employer: Christreformeddc
Contact Detail:
Christreformeddc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Deputy General Office Supervisor
✨Tip Number 1
Familiarize yourself with the specific operations of a law firm. Understanding the unique environment and challenges faced in legal settings will help you demonstrate your relevant experience during the interview.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've managed office operations efficiently in the past. Be ready to discuss specific situations where you successfully handled tight deadlines or shifting priorities.
✨Tip Number 3
Showcase your leadership abilities by discussing any previous experiences where you supervised or guided team members. This will be crucial, especially since you'll be supervising the General Office Assistant in the absence of the Supervisor.
✨Tip Number 4
Prepare to discuss your technical skills, particularly with office equipment and software. Being highly computer literate is essential, so be ready to explain how you've used technology to improve office efficiency.
We think you need these skills to ace Deputy General Office Supervisor
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Deputy General Office Supervisor position. Make sure you understand the key responsibilities and required skills, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize your previous experience in office management or similar roles, especially within a legal environment. Use specific examples to demonstrate your organizational skills and ability to handle multiple tasks under tight deadlines.
Showcase Your Skills: Make sure to highlight your strong administrative skills and computer literacy in your application. Mention any relevant software or tools you are proficient in that would be beneficial for the role.
Craft a Compelling Cover Letter: Write a personalized cover letter that reflects your enthusiasm for the position and the company. Address how your proactive approach and problem-solving abilities make you a great fit for the Deputy General Office Supervisor role.
How to prepare for a job interview at Christreformeddc
✨Show Your Organizational Skills
As a Deputy General Office Supervisor, being exceptionally well-organized is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously, demonstrating your ability to prioritize effectively.
✨Demonstrate Your Administrative Experience
Highlight your strong administrative background during the interview. Be ready to discuss specific tools and software you are proficient in, especially those relevant to office operations, as this will showcase your computer literacy.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills, particularly in handling tight deadlines and shifting priorities. Think of scenarios where you had to make quick decisions and how you approached those challenges with practical insight.
✨Emphasize Teamwork and Leadership
Since you'll be supervising the General Office Assistant, it's important to convey your leadership style. Share experiences where you successfully led a team or provided guidance, emphasizing your ability to foster a collaborative work environment.
