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- Tasks: Ensure compliance in procurement processes and manage supplier relationships.
- Company: Smart Managed Solutions partners with top companies to deliver exceptional facility services globally.
- Benefits: Join a supportive team that values empowerment, integrity, and passion.
- Why this job: Be part of a culture that invests in personal contributions and leadership development.
- Qualifications: 2 A-Levels or equivalent; 3 years in procurement or compliance; CIPS certification is a plus.
- Other info: Full-time role with opportunities for growth in a dynamic industry.
The predicted salary is between 36000 - 60000 £ per year.
Company Overview:
At Smart, we partner with the world’s leading companies to maintain their facilities to the highest standards, delivering a truly customer-focused experience. For over a decade, we have excelled in providing top-tier engineering services to premier data centers and commercial facilities globally.
Our unique value lies in recognising that people are the heart of every organisation.
Investing in our team is our greatest priority. Despite the rapid advancement of technology and the evolution of building infrastructures, it is the leadership and personal contributions of our dedicated Smart team members that distinguish us from the competition.
We are an operationally driven business with a focus on visible management and a team that embodies our core values: Empowerment, Integrity, and Passion – this is the Smart way.
Role Overview:
Procurement Compliance Co-ordinator, your primary responsibility would be to ensure that Supply chain service providers comply with Smart’s applicable laws and regulations as they apply to their specific industry.
Key Responsibilities:
- Monitor procurement activities for compliance with internal policies and external regulations.
- Acquiring all required health, safety and insurance documentation from the contractor to ensure all criteria has been met and paperwork is in date for 500+ vendors, tracking deadlines and ensuring timely updates
- Conduct regular audits and assessments to ensure adherence to compliance standards.
- Collaborate with department heads and vendors to resolve compliance issues and improve procurement efficiency.
- Prepare and maintain documentation related to procurement compliance activities
- Generate and maintain weekly, and monthly reports related to insurance renewals to provide insights on coverage
- Manage weekly supplier communication channels to stay on top of all outstanding activities
- Maintain accurate records and documentation of all supplier compliance-related activities.
- Provide training and support to staff on procurement compliance requirements and procedures
- Analyse procurement data to identify trends and areas for improvement.
- Assist in maintaining supplier relationships and ensuring compliance with contractual agreements.
- Monitor and evaluate supplier performance based on agreed evaluation criteria via reports related to supplier performance, compliance, and cost analysis
- First point of contact for on-boarded supply chain, via procurement inbox
- Regularly review vendor disciplines, against usage, best in class supply chain
- Request and maintain supplier rates to assist in management benchmarking.
- Analyse suppliers’ pricing structures to inform procurement decisions and negotiations.
- Document processes and create templates to streamline procurement procedures.
- Maintain and update procurement records using centralised systems such as SharePoint and Microsoft Dynamics.
- Assist with restricted vendor’s purchasing approvals, via Evision workflow
- Participate in meetings to discuss procurement strategies and supplier evaluation.
If you would like to learn more about this role, please reach out to our team.
Procurement Coordinator employer: smart managed solutions
Contact Detail:
smart managed solutions Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Coordinator
✨Tip Number 1
Familiarize yourself with procurement compliance regulations and standards relevant to the facilities services industry. This knowledge will not only help you in interviews but also demonstrate your commitment to the role.
✨Tip Number 2
Network with professionals in the procurement field, especially those who have experience in compliance roles. Engaging with industry peers can provide valuable insights and potentially lead to referrals.
✨Tip Number 3
Showcase your analytical skills by preparing examples of how you've used data to improve procurement processes in previous roles. Be ready to discuss these during your interview to highlight your problem-solving abilities.
✨Tip Number 4
Demonstrate your proficiency in procurement software and Microsoft Office tools, particularly Excel. Consider taking a quick online course to brush up on any skills that may be beneficial for the role.
We think you need these skills to ace Procurement Coordinator
Some tips for your application 🫡
Understand the Company Culture: Familiarize yourself with Smart Managed Solutions' values of Empowerment, Integrity, and Passion. Reflect these values in your application to show that you align with their culture.
Highlight Relevant Experience: Emphasize your experience in procurement or compliance-related roles. Be specific about your responsibilities and achievements, especially those that relate to supplier compliance and procurement processes.
Showcase Analytical Skills: Since strong analytical abilities are crucial for this role, provide examples of how you've used data analysis to improve procurement processes or resolve compliance issues in your previous positions.
Tailor Your Application: Customize your CV and cover letter to reflect the key skills and competencies mentioned in the job description. Use keywords from the listing to ensure your application stands out to hiring managers.
How to prepare for a job interview at smart managed solutions
✨Show Your Analytical Skills
As a Procurement Coordinator, strong analytical abilities are crucial. Be prepared to discuss specific examples of how you've used data analysis to improve procurement processes or resolve compliance issues in your previous roles.
✨Demonstrate Attention to Detail
Highlight your detail-oriented nature by sharing experiences where your meticulousness led to successful outcomes. This could include managing documentation or conducting audits that ensured compliance with regulations.
✨Communicate Effectively
Since the role involves collaboration with various stakeholders, practice articulating your thoughts clearly. Prepare to discuss how you've effectively communicated with suppliers and internal teams to resolve issues or streamline processes.
✨Familiarize Yourself with Procurement Software
Make sure you are comfortable discussing the procurement software you have used in the past. If possible, research the tools Smart Managed Solutions uses and be ready to explain how your experience aligns with their systems.
